BOS - October 7, 2008

BOS - October 7, 2008

Postby Suzanne Kane » Thu Oct 02, 2008 9:29 am

Board of Selectmen
Meeting Agenda
October 7, 2008


7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Police Department Appointment

2. Software – 43D

3. Street Acceptance Policy

4. DCR Land Purchase Notification

5. Minutes: Jan. 15, 2008; Feb. 5, 2008; Feb. 26, 2008; March 4, 2008;
March 11, 2008; March 25, 2008; Sept. 16, 2008

6. Administrator’s Report

7. Old / New Business

8. Executive Session – Collective Bargaining

9. Adjournment
____________________________________________________________
Future Agenda Items:

October 14th:
Workshop – Government Study; Policies

October 21st : Northvillage Update (7:05 pm); Sign STM Warrant

TBD: Policies; Anonymous Letters; EDC; School Building Committee
Appointment
______________________________________________________________________________________________________
______________________________________________________________________________________________________
Board of Selectmen
Meeting Minutes
October 7, 2008
Approved October 21, 2008


• Call to Order:

Chairman Michael Hughes called the meeting to order at 7:03 pm. In attendance: John Bombara, Paula Brouillette, Mitch Cohen, Scott Medeiros, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Other Staff and citizens:
Octoberfest Member David St. George, Town Engineer William Cundiff, Police Chief Pat Foley, Economic Development / Expedited Permit Coordinator Cathryn Welch, T&G Reporter Donna Boynton, and Tribune Reporter Tom Mattson.

• Chairman’s Announcements:
Michael Hughes thanked the Octoberfest Committee for a great event.

• Citizen’s Forum:
• Octoberfest: Dave St. George joined the meeting on behalf of the Octoberfest Committee to thank the Selectmen, volunteers, sponsors, and vendors for their part in a great event.

1. Police Department Appointment:
Chief Foley joined the meeting asking the Board to appoint Travis Gould as a full-time patrolman to fill the vacancy left by Lt. Glenn Gilbert. Mr. Gould could not attend tonight’s meeting. Mitch Cohen made a motion to appoint Travis Gould to the rank of Patrolman full-time, effective Friday, October 17, 2008. John Bombara seconded the motion. All – aye.

2. Software – 43D:
Cathryn Welch and William Cundiff joined the meeting. Cathryn Welch explained that the 43D Expedited Permitting Grant included provision to provide $5,000 for consultant services to assess the Town’s permit tracking software and to prepare a Request for Proposal (RFP) for permit tracking software. The Assessor’s Office, The Building Department, Community Development, the Board of Health, and Cathryn Welch looked at options and by consensus decided that it would be best for the Town to put the money towards the purchase of software rather than on a consultant. Any change in allocation of funds must be approved by the Interagency Permitting Board (IPB). William Cundiff went over the options and quotes contained in the packet which supports the request to reallocate the $5,000 to enhance what the Town already has by providing GIS for the Board of Health and the Building Department. Discussion ensued. Question and discussion on if this is something the IPB will approve – is it 43D applicable? Mitch Cohen made a motion to ask the State to reallocate the $5,000 as presented. Paula Brouillette seconded the motion. All - aye with John Bombara and Scott Medeiros - nay.

3. Street Acceptance Policy:
Taken out of order after the first item. William Cundiff joined the meeting to go over the proposed draft Street Acceptance Policy which has been reviewed by the Planning Board. When asked if the three street acceptance articles for the special town meeting will fall under this policy, William Cundiff stated they will probably not be able to adhere to all the requirements in the document but they will try. Pointing out that this is the first time the Board has seen the document Mitch Cohen asked that this item be placed on the next agenda. Consensus of the Board to place on the October 21st meeting.

4. DCR Land Purchase Notification:
Michael Guzinski read the letter announcing DCR’s (Department of Conservation and Recreation) intention to acquire three separate parcels totaling 259 ± acres of land which abut the Douglas State Forest. Paula Brouillette pointed out that this property is adjacent to the Expedited Permitting site designated as a priority Economic Development site. The State is now buying up the land surrounding it. She suggested the Board reallocate the 43D funds to the other site on Rt. 146. Discussion on contacting the state regarding this issue. Consensus to focus their attention on the 146 site. Michael Guzinski will work with Cathryn Welch and staff to freeze work on the Webster site and come back with a proposal focusing work on the 146 site.

5. Minutes:
• January 15, 2008:
Paula Brouillette made a motion to approve the minutes of January 15, 2008. John Bombara seconded the motion. All aye with Mitch Cohen abstaining.
• February 5, 2008: Scott Medeiros made a motion to approve the minutes of February 5, 2008. Mitch Cohen seconded the motion. All – aye.
• February 26, 2008: Scott Medeiros made a motion to approve the minutes of February 26, 2008. Paula Brouillette seconded the motion. All – aye with John Bombara abstaining.
• March 4, 2008: Scott Medeiros made a motion to approve the minutes of March 4, 2008. Mitch Cohen seconded the motion. All – aye.
• March 11, 2008: Scott Medeiros made a motion to approve the minutes of March 11, 2008. Paula Brouillette seconded the motion. All – aye.
• March 25, 2008: John Bombara made a motion to approve the minutes of March 25, 2008. Scott Medeiros seconded the motion. All – aye.
• September 16, 2008: Scott Medeiros made a motion to approve the minutes of September 16, 2008. Mitch Cohen seconded the motion. All – aye.

6. Administrator’s Report:
• Special Town Meeting:
Michael Guzinski recommended the Board set the date for the STM for Monday, November 17, 2008 at 7:00 pm in the High School Auditorium. John Bombara made a motion to set the date of the Special Town Meeting for Monday, November 17, 2008 at 7:00 pm in the High School Auditorium. Mitch Cohen seconded the motion. All – aye.
• Special Town Meeting Warrant: Michael Guzinski gave the Board the warrant for the STM for their review. He will go over the articles in detail at their workshop next week.
• Sewer Line Extension: Michael Guzinski had given the Board a copy of estimates for a sewer line extension to the proposed safety complex from the Town Engineer. The Water/Sewer Commission is still wrapping up their aquifer study. Once he gets word that the study is complete he will schedule a meeting with the Water/Sewer Commission to go over both items.
• Northwest Main St. Drainage: Michael Guzinski reported that the Highway Department has finished the drainage work on Northwest Main Street.
• Electricity: Michael Guzinski reported that he has been working with School Business Manager Dean Iacobucci to find the best rates for the town. The 5 year contract with Constellation NewEnergy is up in December. The current rate with them is 5.7 cents/Kilowatt (kW). Constellation NewEnergy could only give the town a fixed rate of 12.29 cents/kW for the next year. Working with M.O.R.E. (Municipalities Organized for Regional Effectiveness), they received a quote from Glacial Energy of 11.5 cents/kW for the first three months and then a cap of 12.29 cents/kW based on an index rate. Discussion ensured. Mitch Cohen made a motion to approve a one year contract beginning December 1, 2008 with Glacial Energy as presented. Paula Brouillette seconded the motion. All – aye.

7. Old / New Business
Old:
• 11 Town Meeting:
Paula Brouillette reminded the Board that there is a meeting of the 11 Town Board of Selectmen scheduled for October 29th at the Blackstone Valley Technical High School at 7:00 pm.

New:
• Future Meetings:
Discussion about scheduling the November 4th meeting to another day.

8. Executive Session:
John Bombara made a motion at 8:20 pm to go into Executive Session for the purpose of Collective Bargaining and return to regular session for the purpose of adjournment. Mitch Cohen seconded the motion. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Michael Hughes – aye, John Bombara – aye, and Scott Medeiros – aye.

Mitch Cohen made a motion at 9:24 pm to come out of Executive Session for the purpose of adjournment. Paula Brouillette seconded the motion. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Michael Hughes – aye, John Bombara – aye, and Scott Medeiros – aye.

9. Adjournment:
Mitch Cohen made a motion at 9:25 pm to adjourn. Paula Brouillette seconded the motion. All – aye.

Respectfully submitted;



Suzanne Kane
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Suzanne Kane
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