BOS - October 21, 2008

BOS - October 21, 2008

Postby Suzanne Kane » Thu Oct 16, 2008 11:47 am

Board of Selectmen
October 21, 2008

7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm
1. North Village Update

2. Public Safety – Add Traffic Signs

3. Chapter 43D Grant Amendment (Sutton/Northbridge)

4. Street Acceptance Policy

5. Sign Special Town Meeting Warrant

6. Sign State Election Warrant

7. Minutes: Oct. 7, 2008; Oct. 7, 2008 Exec. Session; Oct. 14, 2008

8. Administrator’s Report

9. Old / New Business

10. Executive Session – Collective Bargaining

11. Adjournment
Future Agenda Items:

Nov. 18th:
Tax Classification Hearing (7:05 pm)

TBD: Policies; Anonymous Letters; EDC; School Building Committee App.

Note: Times are estimates unless denoted as a Hearing.
Douglas Board of Selectmen
Meeting Minutes
October 21, 2008
Approved November 18, 2008

Call to Order:
Chair Mike Hughes called the meeting to order at 7:04 pm in the Resource Room at the Municipal Center.
In attendance: Vice Chair John Bombara, Paula Brouillette, Mitch Cohen, Executive Administrator Michael Guzinski, Administrative Assistant Suzanne Kane.
Other staff / citizens: Town Engineer William Cundiff, Economic Development / Permit Coordinator Cathryn Welch, Atty Ed Taipale. Absent: Scott Medeiros.
Tribune Reporter Tom Mattson

Chair Announcements: None
Citizens Forum: No one came forward

1. North Village Update (Handout): Atty Taipale representing the applicant North Brown LLC in respect to the North Village Housing Project & Bill Cundiff came forward. Atty Taipale: Here as requested to provide the Board with an update and status of the project which will provide affordable housing units. Discussed: A Housing Partnership Committee, increase in land costs in Douglas, foreclosures, sub-prime borrowers, impact on town revenues. Filed Comprehensive Permit application with ZBA, NOI with ConCom early summer, receiving peer review comments, follow up meetings scheduled as needed.

Bill Cundiff: Distributed and discussed amended copy of the MOU:
- Water/Sewer Connections: ZBA has been working with Water/Sewer Commissioners. In the process of addressing and providing data. Expect a response in a week or two
- Traffic: Being evaluated, not specifically addressed in the MOU
- Endangered Species: De-listed from the project, not applicable anymore
- Sidewalks: Should have them in a week or two
- Emergency Access/Dead End Loop: Ideally should have another entrance/exit. Developed and agreed to during the MOU, provides sufficient access for emergency vehicles, will not change unless other issues come up as part of the review process.
- Storm Water & Civil Design: Moving along well
- Scope of work: Receiving peer reviews and timeline schedules
- Housing Partnership: Take advantage of developing and adopting an affordable housing plan for the Town. An opportunity to have some funding and a consultant to work with the Town and needs to be completed prior to a decision rendered by the ZBA. Bill Cundiff: Most aggressive approach would be to solicit three RFQ’s, get their qualifications and see what they can do for us for $4,000 (consulting monies), work through the Board to see what the priorities are and relay that to who is selected. Mike Guzinski: In the absence of a designated Housing Partnership, the Board is authorized to act and take on this roll.
Consensus of the Board: Mike Guzinski and Bill Cundiff to put together a time line and price for an RFQ-Affordable Housing Plan.
-Park: Meeting held with Recreation Committee, in the process of preparing plans. 28,000 square feet, available to the Town, paved parking, fenced in for security, bark mulch instead of grass, benches, picnic tables, low maintenance equipment, a parking area running parallel to North Street to act as a buffer between the play area and new road. Concerns: Location, maintenance, no sidewalks, safety, and entrance off the new road.
Consensus of the Board: In favor of the park, move forward as part of the project.
-Project Completion: Condominiums completed first-three to four years, single family possibly five years. Schools need to prepare for a significant impact in population.
Motion- Mitch Cohen Direct the Executive Administrator, to solicit RFQs or equivalent, to create an affordable housing plan with a maximum budget of Four Thousand Dollars ($4,000.00). Seconded- Paula Brouillette. All - aye.

2. Public Safety – Traffic Signs (Handouts): Mike Guzinski Safety Committee received and reviewed safety concerns at the intersection of NW Main, West and Birch Streets involving an MVA- referenced map. After site walk, recommending the Board approve “Stop” signs at NW Main and West Streets, and a “Stop Ahead” sign on NW Main at the intersection. Police Chief provides the Committee with lists of statistics when there’s any kind of pattern found, we look to see if any way(s) to improve safety in that area. We encourage the public to notify us with areas of concern and the Safety Committee will look at it. Mike Guzinski Board of Selectmen are the Road Commissioners. Will look into whether the Board has the authority to delegate that power to another body.
Being televised is also a way to identify and get issues out to the public.
Motion- Mitch Cohen To approve the signage request of the Safety Committee as presented. Seconded- Paula Brouillette. All - aye.

3. Chapter 43D Grant Amendment – Sutton/Northbridge (Handouts): Cathryn Welch came forward and reviewed handouts with Mike Guzinski followed by discussions.
Mike Guzinski We were successful in obtaining $150,000 from Chapter 43D Grant Program.
Recently had a meeting with town planners from Sutton and Northbridge, currently applying for a Chapter 43D grant program. They’re working together to develop a definitive plan for a roadway from Gilboa Street in Douglas and to Main Street in Sutton, looking for a possible regional proposal between the three towns and requesting that the Town of Douglas consider utilizing $20,000 of its Chapter 43D grant funds towards the creation of a definitive road plan linking the two towns. Executive Administrator and Permit Coordinator are recommending the Board of Selectmen consider this. They are under a tight deadline, and are required to have all materials into the Interagency Planning Board by October 28th. Economic Development / Permit Coordinator Cathryn Welch stated we have reviewed our status, are right on track, and ahead of schedule completing the tasks that have been outlined. We are fortunate to be under budget and able to continue the partnership the Town of Douglas has so strongly supported with Uxbridge, Northbridge and Sutton and it’s exciting to be discussing roadway alternatives on the west side of Rte 146 which connect Sutton and Douglas. The only real change internally required by the statute is to change or re-designate the single point of contact person.
Mike Guzinski In conjunction with the other two towns we are capable of doing this project. Focusing on the eastern side, there will be some cost savings from the $20,000, can request at least $5,000 of those funds be used on the grant project, and $15,000 from wages would leave a healthy sum in the wages account to keep this process moving, a big step for development. This project could expand out 24 months, to bid out and work with the property owners and Mass Highway to see where this road could exit into Douglas.
Motion- Paula Brouillette We re-allocate from the Part Time Wages line of the budget for the state grant, $15,000, and from the Professional and Technical, $5,000, for a total of $20,000 to be re-allocated towards the Sutton/Douglas/Northbridge/Uxbridge Initiative for a road through the expedited permitting areas to be presented to the Interagency Permitting Board. Seconded- John Bombara. All - aye.
Consensus of the Board: Mike Guzinski is authorized to write and submit a letter of request to the Interagency Permitting Board, that these funds be transferred, and attached to the application that Sutton and Northbridge are putting forward to the state for the November 18th meeting. Clarification needed, we have the full 24 months to move forward as information becomes available.
Motion- Mitch Cohen To appoint Michael Guzinski as the central point of contact for the 43D Grant. Seconded- Paula Brouillette. All - aye.
Paula Brouillette Recommend we proceed with requesting Mike Guzinski to define how to expend the $22,000 within the time frame, June 30, 2009. Also explore the water/sewer capacity in that area, but defer to Mike and staff if higher priority areas.
Consensus of the Board: After discussion, decision is to allocate $20,000 and not request an extension on the time line.

4. Street Acceptance Policy (Handout): Mike Guzinski Need the Board to roughly approve the selectmen’s policy that can be amended in the future if something is missing.
Motion- Paula Brouillette We adopt the “Board of Selectmen Policy for Public Street Layout and Acceptance” as presented. Seconded- Mitch Cohen. All - aye.
Thanked Bill Cundiff for putting this project together and working with the Planning Board.

5. Special Town Meeting Warrant (Handout): Mike Guzinski Request the Board approve and sign the Warrant for the STM Nov 17, 2008. Reviewed and assigned the six articles.
Motion- Mitch Cohen to approve as presented with the change on article 3 and sign. Seconded- Paula Brouillette. All - aye.

Presidential Election, Tuesday, November 4th: Mike Guzinski recommended not meeting and tentatively schedule to meet Wednesday, November 5th if necessary.

6. Sign State Election Warrant (Handout): Motion- Paula Brouillette to approve the warrant for a state election on November 4, 2008. Seconded- Mitch Cohen. All - aye.

7. Minutes
October 7, 2008:
Motion- Paula Brouillette Approve the meeting minutes of October 7, 2008 as presented. Seconded- Mitch Cohen. All - aye.
October 7, 2008 Executive Session: Motion- Paula Brouillette Approve the Executive Session minutes of October 7, 2008 and hold. Seconded- Mitch Cohen. All - aye.
October 14, 2008: Motion- Paula Brouillette Move to approve the October 14, 2008 Workshop minutes as presented. Seconded- Mitch Cohen. All - aye. Abstain - John Bombara.

8. Administrator’s Report: None

9. Old / New Business:
Paula Brouillette-Attended the MMA Conference Board of Selectmens meeting. Most significant was the update on the State Budget. The Governor recommended significant cuts in the budget, FY09 local aid has not been affected, but FY10 will be more of a challenge going forward. Look to giving Mike the authority, if there were to be additional cuts budget cuts and include local aid to put a freeze on discretionary spending and prepare ourselves for the fact that if we don’t have budget cuts in ’09, we’ll certainly have a more difficult ’10 to budget for. Items necessary for operations but deferred if they have to be. Mike Guzinski Will need funds from “Free Cash” for some of those articles at STM. Agree there may be measures needed within the next month or six weeks if we do get word from the state that our aid is going to be cut mid-year. Concern if Question 1 were to pass. Depending on the financial situation, the Board could re-visit meeting to meeting. Mike Hughes If nothing else, it prepares us for the hard ships that we’re going to be facing the next fiscal year, and support doing everything we can do now to tighten our belts.
Motion- Paula Brouillette Move that we authorize the Executive Administrator effective October 22, 2005, to suspend all discretionary spending with his discretion. Seconded- Mitch Cohen. All - aye.
Paula Brouillette Have the Executive Administrator, through the financial team, look pro-actively at revenues, develop a method to handle any problems, and get updates on anticipated revenues at least quarterly.

New None

10. Executive Session:
Motion- John Bombara to enter into Executive Session at 9:00 pm for the purposes of Collective Bargaining and to leave Executive Session for the purposes of adjournment. Seconded- Mitch Cohen. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Mike Hughes – aye, John Bombara – aye. All - aye.
-Adjournment: Motion- Mitch Cohen to leave Executive Session at 9:14 pm for the purpose of adjournment. Seconded- Paula Brouillette. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Mike Hughes – aye, John Bombara – aye. All – aye.

11. Adjournment: Motion- Mitch Cohen to adjourn at 9:15 pm. Seconded- Paula Brouillette. All - aye.

Respectfully submitted,

Jane L. Alger
Administrative Secretary
Suzanne Kane
Posts: 617
Joined: Wed May 25, 2005 2:01 pm

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