BOS - February 17, 2004

BOS - February 17, 2004

Postby Suzanne Kane » Wed Nov 05, 2008 2:16 pm

Board of Selectmen
Agenda
February 17, 2004


7:00 pm

1. Call to Order.

2. Chairman’s Announcements.

3. Citizen’s Forum.

7:15 pm
4. Grant Update – Downtown Improvement – Bill Cundiff and Chris Anderson.

5. Chamberlain Land Update – Bill Cundiff

6. Snow and Ice Deficit.

7. Budget discussion

8. Minutes: December 1, 2003 Interviews – I; December 4, 2003 Interviews – II; January 29, 2004 Joint with School Committee

9. Executive Session Approved and Not Released Minutes: July 10, 2001; June 25, 2002; November 18, 2003; January 20, 2004; Back up for Case 98-2810B

10. Old / New Business

11. Adjournment
________________________________________________________________________
Future Agenda Items:
Feb. 24th:
Budget Workshop

March 2nd: Housing Authority
Space Needs

March 16th: Open Warrant

April 6th: Chapter 61A – Mosczynski
Preamble the Bounds discussion
___________________________________________________________________________
___________________________________________________________________________
Board of Selectmen
Meeting Minutes
February 17, 2004
Approved March 1, 2004

1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:02 pm. In attendance: Paula Brouillette, Rich Preston, Edward Therrien, Ron Forget (leaving early at 9:30pm, middle of Budget Discussion), and Administrative Assistant Suzanne Kane.

Other staff and citizens: Town Accountant Rich Mathieu, Town Engineer William Cundiff, Historical Commission / Downtown Improvement member David Kmetz, Downtown Improvement Committee members Christine Anderson and Don Anderson, Suzanne Gagnon, Scott Medeiros, T&G Reporter Steve Foskett, Tribune Reporter Tom Mattson.

2. Chairman’s Announcements:
There were no announcements.

3. Citizens forum:
No citizens came forward.

4. Grant Update – Downtown Improvement – Bill Cundiff and Chris Anderson:
Town Engineer Bill Cundiff, Downtown Improvement members Chris Anderson and David Kmetz came before the board to give an update on the Downtown Improvement project. Chris Anderson had a display board with pictures of downtown showing the utility lines and how it would look if they were underground. Bill Cundiff stated there are timeline issues with writing a grant. He reminded the Board that they authorized him to contract Carla Cataldo, which he did. The relocation of the utilities may or may not be a part of the project. The Downtown Improvement Committee has asked him to help them adopt a warrant article to pay for that part of the project by utility users. The cost would be recouped by a 2% surcharge to all utility users until the debt of the project is paid off. There will also be additional costs to the users along Main Street for hookup. Chris Anderson stated that with respect to the group, there are issues. David Kmetz spoke about problems with utility wires exposed to bad weather. Chris Anderson stated this is a long range project. When asked what Mass Electric prefers, Bill Cundiff stated that he has spoken to them and he gets the feeling that they prefer overhead wires, they are easier to maintain. Ron Forget asked if any dollar amount has been placed on this from Mass Electric. Bill Cundiff stated that the estimate from the consultant to do Mechanic to North Street was $700,000, and the estimate to do West to North Street was over $1,000,000. Ron Forget asked how long the 2% surcharge will be added. Bill Cundiff stated it would be on until the debt is paid, they haven’t figured that out yet. Bill Cundiff stated the estimated cost included transformers along the road which should handle any power supply issues. Rich Preston asked if the Downtown group has discussed their goals. Chris Anderson stated they are limited to a small area because of the way the road was done in regards to top paving. Bill Cundiff stated the study Weston and Sampson Engineering did two years ago identified the two areas. Rich Preston stated that subdivisions require underground utilities; it’s the plan of the future. Edward Therrien asked if Mass Electric has offered any ‘grace’. Bill Cundiff stated he has no idea. Shirley Mosczynski pointed out all the wires at the intersection of Mechanic and Main Street, the area west of the intersection experiences a lot of power outages which should be addressed. Bill Cundiff stated it boils down to how they define the scope of the project. Rich Preston stated the Town does not decided where the power comes from, Mass Electric will replicate what is there now, possibly even enhance it. Paula Brouillette asked what the status of the re-paving was. Edward Therrien stated it’s not his job but the Water / Sewer department. Bill Cundiff stated his understanding was it would be done in the spring; if they go forward with this project, they may want to delay the re-paving. Paula Brouillette stated it’s important to keep Water / Sewer Director Dennis Croteau in the loop. Chris Anderson stated they were looking for support to go to the Town. Bill Cundiff stated they will draft a Warrant Article to present to the Board. Ron Forget stated they need more information to bring forward; there are a lot of problems. Paula Brouillette agreed; and stated that maybe this is a good time to fix a lot of the problems. Ron Forget stated it would be interesting to know if other communities who have done this have had any problems. Consensus of the Board to look at an article for Town Meeting. Ron Forget stated he would like Mass Electric to come in. Consensus of the Board to have Mike Peterson of Mass Electric come in on March 16th.

5. Chamberlain Land Update – Bill Cundiff:
In the agenda packet is an email from Bill Cundiff, dated January 29, 2004, re: Chapter 61-Chamberlain Property, Douglas, MA; Summary of Bids Preliminary Engineering Work Chamberlain Property, dated February 12, 2004; a letter to the Community Development Department, from Normand Gamache, Office Manager for Guerriere & Halnon, Inc., dated February 4, 2004; Site maps; a fax from Judith Schmitz Professional Wetland Scientist, dated February 3, 2004; a letter to the Community Development Department, from Scott Medeiros, Senior Project Engineer, Andrews Survey & Engineering, Inc., dated February 3, 2004, re: Professional Surveying and Engineering Services Chapter 61 – Chamberlain Property, Assessors Tax Map 109 Parcel 6 Project #2004-047; and a fax from Cullinan Engineering, dated February 12, 2004; CEC # 20400031. Bill Cundiff referred to the memo he and the Board of Selectmen received from the Master Plan Implementation Committee, dated February 4, 2004 which asked the Selectmen to direct Bill Cundiff and Steve Zisk to do a conceptual plan for the Chamberlain property using existing zoning and proposed zoning changes. Bill Cundiff responded in a memo dated February 12, 2004, re: Chamberlain Property, in which he recommended they proceed as originally discussed, creating RFP’s for two scenarios, 1 – Creation of 5 frontage lots, and 2 – Creation of 5 frontage lots plus some development of the interior land. Bill Cundiff referred to the Summary of Bids Preliminary Engineering Work Chamberlain Property which shows the bids for items 1- Soil Testing, 2 – Wetlands Delineation, and 3 – Survey of Frontage Lots only, needed to create the RFP’s. Ron Forget asked how the Article was written. Bill Cundiff summarized that the Town voted to purchase the land and give the Board of Selectmen the authority to convey all or a portion of the property as they see appropriate. Ron Forget asked when the Town votes on 5 lots or 10 lots. Shirley Mosczynski explained that they don’t; total control is with the Board of Selectmen. Paula Brouillette stated she would like to see the best use of the land. Bill Cundiff stated that in preparing the RFP’s he will have some provisions included. Rich Preston stated they talked about using a different road as a buffer road and asked what the time table would be for developing the back lots. Bill Cundiff stated the buffer road is not a realistic scenario with our bylaws. Rich Preston stated he’s only looking at current bylaws. Bill Cundiff stated a road is not realistic, it would have to be constructed and it’s too costly. Bill Cundiff stated he is looking for consensus to keep going the way he is going as stated in his response to Master Plan. Shirley Mosczynski stated she feels they have an obligation to recoup the money used to pay for the land. Bill Cundiff stated he has two months, one to play with options, and the second he would like to go over the RFP’s. Scott Medeiros, 64 High Street, addressed the Board; he stated he was taken back by the Master Plan’s memo. The selling point for him at Town Meeting was the fact that the money was going to be recouped right away. Bill Cundiff asked to proceed with awarding the work to the lowest bidders for items 1, 2, and 3 on the Summary of Bids spreadsheet. Ron Forget wanted to know why they are getting involved in soil testing; he thought these were 81P’s and we just need to sell them. Bill Cundiff went over the discussion from the last meeting and why the testing could get the most money for the land. Ron Forget asked if all the charges are added in. Bill Cundiff stated yes, that 80,000 was set aside as soft costs. Rich Preston made a motion to authorize Town Engineer Bill Cundiff, to move forward with items 1 – Soil Testing, 2 – Wetlands Delineation, and 3 – Survey of Frontage Lots only as presented. Paula Brouillette seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Ron Forget – no, Edward Therrien – no, Shirley Mosczynski – yes. Vote passed. Bill Cundiff stated that he has received proposals for the Boundary Survey but he has questions about whether this is exempt from M.G.L. 30B; Suzanne Kane has notified Town Counsel. Once he hears back he would like to have someone from the Board sign a contract under $20,000, to perform the Boundary Survey and register it with the Registry of Deeds. Ron Forget stated a problem he feels is with the GIS maps used by the Assessors Office is that people think they have so much acreage, but the GIS shows a different amount; he stated that is the mapping they are dealing with. Bill Cundiff stated there is good ‘monumentation’ on the property. Rich Preston made a motion to authorize the Board of Selectmen to sign the contract to perform the Boundary Survey. Paula Brouillette seconded the motion. All – aye.

• Rt. 16 Intersection Project: Bill Cundiff stated that he has received three easement forms back. He passed out a spreadsheet entitled, ‘Route 16 Reconstruction Project – Easement List’. In sending out his letter, he gave March 1st as a deadline. He asks the Selectmen, if they know anyone on the list, to please talk to them, ask them to sign the Right of Entry form and send it back. Edward Therrien asked if the land on parcel 141/75 was on the high wall. Bill Cundiff stated that it was not. Edward Therrien said he will talk to the property owner. Shirley Mosczynski asked, for clarification; is signing the Right of Entry form a benefit to the land owners. Bill Cundiff stated that it is, the road it is going to be repaired, the land will be graded to match the road.

6. Snow and Ice Deficit:
In the agenda is a letter to the Board of Selectmen, from Highway Superintendent Edward Therrien, dated February 11, 2004; a letter to the Finance Committee, from Highway Superintendent Edward Therrien, dated January 20, 2004; and Douglas Highway Department Transaction Detail by Account July 2003 through June 2004. Edward Therrien stated that the Highway Department is $6,000 short to date. Rich Mathieu reported that the Finance Committee voted to allow the Highway Department to over expend by $25,000. He stated that traditionally they approve over expending in blocks of $25,000, although they don’t have to set an amount. Rich Mathieu stated that M.G.L. allows over expenditure of the Snow and Ice Account, on approval of the Board of Selectmen and Finance Committee. Ideally they should get reimbursement from FEMA. Edward Therrien stated they are working on it. Rich Mathieu suggested they vote two blocks of $25,000 in keeping with the way the Finance Committee votes. Rich Preston made a motion to approve an additional amount up to $50,000 for the Highway Departments Snow and Ice Account. Ron Forget seconded the motion. All – aye.

7. Budget Discussion:
In the agenda is a draft letter to the Douglas School Committee, from the Finance Committee and Board of Selectmen, dated February 10, 2004, re: FY05 School Revenue Assumptions.
• Meeting with School Committee: Shirley Mosczynski made note of the letter received from Connie Verge, dated February 12, 2004 notifying the Board that they will not be able to meet with the Selectmen February 24th since they will not have a full Board. They asked the Selectmen to come to their meeting on February 25, 2004 instead. Ron Forget stated he will not be able to attend that meeting. Shirley Mosczynski stated she would like to have a full Board at this meeting and since Tuesdays are not good for the School Committee, she suggested they invite the School Committee to their meeting which was rescheduled to Monday, March 1st, because of the Presidential Primary’s. Consensus of the Board to invite the School Committee to meet with them at 7:30 pm on March 1st.
• Joint memo to School Committee:
Rich Mathieu went over the draft letter to the School Committee. Paula Brouillette stated they need to look at how they are going to fund the additional 2 million dollars. Ron Forget asked how they can come up with numbers without knowing the final figure from the State. Rich Mathieu stated this is the budget from the State right now. The local contribution amounts are all dictated by the Stated, the minimum local contribution consists of Schedule 19. Ron Forget stated he would like to know what the School needed it for last year. He stated he feels it’s important to have the School Committee in front of them to discuss it. He does not agree with sending a letter telling them how to do their budget. Paula Brouillette stated by putting this on paper is to put facts down that everyone agrees to. They are trying to do that by saying ‘these are the facts as we see them’. Shirley Mosczynski stated she does not feel the letter is condescending or trying to make them do their budget; it’s sharing of information prior to having a meeting with them. Ron Forget stated he doesn’t trust the figures from the State and doesn’t like making people use them. Paula Brouillette stated she has gone to School Committee meetings; the numbers they use are different. For all she knows she could be wrong, she does not look at it as they are wrong, we are right. Rich Preston stated he feels it’s important to look at the big picture, to have a good working relationship with the School Committee. He does not feel it would be a good idea to send the memo. Paula Brouillette stated the thing that has been lacking up to date is facts; the memo is facts, its factual information, if it’s wrong it needs to be corrected, they need to agree. She thinks everyone should agree on the facts prior to the meeting. Rich Preston stated it’s their budget; the burden is on them to present it. Rich Mathieu stated that after the School Committee’s last budget discussion, he decided to contact each Committee member to explain things to them. Rich Preston stated that sending the School Committee information that is already available to them is presumptuous. Shirley Mosczynski stated she would like to see the School budget prior to their meeting, she stated there is nothing worse than being given information at the meeting and not having any time to go over it. She stated they need to at least start the dialog. Ron Forget stated they can go over that at the meeting. Edward Therrien asked if there is some sort of animosity between the School Committee and the Board of Selectmen. Shirley Mosczynski stated they are just trying to give information and get information. Consensus of the Board NOT to send the memo but present the information at a joint meeting on March 1st. Shirley Mosczynski suggested having the Finance Committee come also.
• Budget Discussion: The Board of Selectmen pulled out their Budget Books. Rich Mathieu stated that nothing has changed nor will change until they find out from the School if their budget is a bare bone budget or a worse case scenario. The Board went through the budgets.
• Assessors: Paula Brouillette noted that one person in the Assessors Office did not budget for a step raise. She stated she would like to giver person #1 a step increase. There was a consensus of the Board to give person #1 in the Assessors Office a one step increase.
• Police Department: Paula Brouillette asked to have Chief Foley come in with a phasing plan for the three additional officers he has budgeted for. Consensus of the Board to have Chief Foley provide a phasing plan for the three additional officers. Rich Mathieu will send a memo.
• Fire Department: Paula Brouillette noted that Fire Chief Gonynor has asked for a new copier. She wondered if there are any extras in the Municipal Center that he could use. Rich Mathieu answered none that he knows of, he stated he tries to move equipment around, but some departments don’t want hand-me-downs.
• Building Inspector: Rich Mathieu stated the step change was from Personnel’s recommendation.
• General Step Discussion: Rich Mathieu stated that there was a stipend person who had a COLA added on at Town Meeting last year. He was wondering if the Board should set some sort of policy. Rich Preston stated he feels the stipend people have fallen through the cracks. Rich Mathieu suggested they look at the stipends and decide on all. Edward Therrien asked about Marleen Bacon in the Board of Health, he feels she should be placed at a higher step. Shirley Mosczynski asked if that would go through the Personnel Board to which Rich Mathieu answered yes.
• COA: Paula Brouillette asked if they still haven’t received a classification for the Directors position at the Senior Center. Rich Mathieu stated he hasn’t received anything from the Personnel Board, he will send another memo.
• Vet’s Director: Rich Mathieu stated he hasn’t spoken to the other Towns to see if they will be increasing the Vet Directors salary.
• Highway: Paula Brouillette noted there is one opening in Salary and a purchase of a dump truck that should be in Capital. She stated that the opening is a place holder but the old persons name should be removed. Rich Preston asked that since they are having a problem with Snow and Ice, should they increase the line item. Rich Mathieu stated no, MGL states you can over expend as long as you budget to the same level as previous years. Paula Brouillette noted a jump in grade on one salary; she wanted to make sure there is a recommendation from the Personnel Board. Edward Therrien stated there was a recommendation from the Personnel Board.
• General Discussion: Shirley Mosczynski asked Rich Mathieu if he could get a copy of the School Budget for them. She stated the Board still needs to decide on a COLA, and asked if they needed to meet on February 24th. Consensus of the Board that there was no reason to meet on the 24th.

8. Minutes:
• December 1, 2003 Interviews – I:
Paula Brouillette approved the minutes of December 1, 2003. Rich Preston seconded the motion. All – aye.
• December 4, 2003 Interviews – II: Paula Brouillette approved the minutes of December 4, 2003. Rich Preston seconded the motion. All – aye.
• January 29, 2004 Joint with School Committee: Rich Preston approved the minutes of January 29, 2004. Paula Brouillette seconded the motion. All – aye.

9. Executive Session Approved and Not Released Minutes:
• July 10, 2001 Approved but not released:
Rich Preston made a motion to release the Executive Session Minutes of July 10, 2001. Edward Therrien seconded the motion. Paula Brouillette abstained, all other members – aye.
• June 25, 2002 Approved but not released: Rich Preston made a motion to release the Executive Session Minutes of June 25, 2002. Paula Brouillette seconded the motion. All – aye.
• November 18, 2003: Paula Brouillette made a motion to release the Executive Session Minutes of November 18, 2003. Edward Therrien seconded the motion. All – aye.
• January 20, 2004: Paula Brouillette made a motion to release the Executive Session Minutes of January 20, 2004. Rich Preston seconded the motion. All – aye.
All back up for Case 98-2810B will also be release.

10. Old / New Business:
Old:
• 4 Town Meeting:
Shirley Mosczynski reminded everyone about the 4 Town Meeting tomorrow night at 7:00 pm in the Northbridge Town Hall. There will be another one in April to which legislators will be invited.
• Request for Sign: Shirley Mosczynski mentioned the letter received from Michael Yacino, dated February 2, requesting a sign at the entrance of his private street. Edward Therrien stated he ordered a sign.

New:
• Website:
Rich Preston spoke with Rich Mathieu about getting a link to the Selectmen’s Office on the Town’s Website to include the Selectmen’s minutes and agendas. Rich Mathieu stated it would take two to there weeks to set up.
• Town Use: Shirley Mosczynski stated she had an application for Town Use, to use the Senior Center for a baby shower. Rich Preston made a motion to approve the application for Town Use as presented. Paula Brouillette seconded the motion. All – aye.

11. Adjournment:
Rich Preston made a motion to adjourn at 10:05 pm. Paula Brouillette seconded the motion. All – aye.


Respectfully Submitted;


Suzanne Kane
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Suzanne Kane
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