BOS - March 1, 2004

BOS - March 1, 2004

Postby Suzanne Kane » Wed Nov 05, 2008 2:21 pm

Board of Selectmen
Meeting Agenda
March 1, 2004


7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizen’s forum

7:15 pm
4. Chapter 61 Update and Rt. 16 Easement Updates – Bill Cundiff

5. Budget Discussion – Fin Com, and Rich Mathieu
• Set Meeting with School Committee

6. Space Needs Discussion

7. Minutes: December 16, 2003; December 16, 2003 – Executive Session; February 2, 2004 – Workshop; February 3, 2004 – Executive Session; February 17, 2004

8. Old / New Business:
• Fence Complaint

9. Adjournment
________________________________________________________________________
Future Agenda Items:
March 16th:
Open Warrant
Mass Electric Mike Peterson – Downtown Improvements
Pole Petition
Board of Assessors – Appointment

April 6th: Chapter 61A – Mosczynski
Housing Authority
Preamble the Bounds discussion
_______________________________________________________________________
_______________________________________________________________________
Board of Selectmen
Meeting Minutes
March 1, 2004
Approved March 23, 2004


1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:08 pm. In attendance: Paula Brouillette, Rich Preston, and Administrative Assistant Suzanne Kane. Ron Forget and Edward Therrien were not present.

Other staff and citizen: Town Engineer William Cundiff, and T&G Reporter Steve Foskett.

2. Chairman’s Announcements:
• Presidential Primary:
Shirley Mosczynski reminded the listening public that the Presidential Primary’s are being held tomorrow and urged everyone to come out and vote.
• Articles for Annual Town Meeting Warrant: Shirley Mosczynski reminded all Board / Committees that Articles for the Town Meeting are due March 26th.
• Meeting with School Committee: Shirley Mosczynski announced that there will be a meeting with the School Committee, Finance Committee and Town Accountant Wednesday, March 3rd at 7:00 pm in the Resource Room. She thanked the Recreation Commission for yielding the room for this meeting.

3. Citizens Forum:
No citizens came forward.

4. Chapter 61 Update and Rt. 16 Easement Updates – Bill Cundiff:
• Chapter 61 Update:

In the agenda packet is a letter to the Board of Selectmen, from Town Counsel, dated February 27, 2004, re: Chamberlain Unitrust Land; draft Limited Power of Attorney; draft Acceptance; and a copy of the proposed deed between ABWE Foundation, Inc. and The Town of Douglas. Handed out before meeting: Chapter 61 Property Northwest Main Street spreadsheet, dated March 1, 2004; Step 2 Cost Analysis; site map with proposed build out; and Proposed Schedule for Chapter 61 land – Northwest Main Street, dated March 1, 2004. Town Engineer Bill Cundiff came before the Board to give an update on the Chapter 61 Land. He referred to the letter from Town Counsel in which attorney Deborah Eliason states she was provide a survey plan, stamped by a professional land surveyor. The survey plan was passed around for the Boards review. Deborah Eliason recommended the Town proceed with the closing before a new perimeter survey is completed. Bill Cundiff stated that he also recommends a full survey to be recorded at the Registry of Deeds. He stated it affects his schedule. He would like to take the map provided by Town Counsel and include that in his RFP; that would move the time frame up three weeks. Rich Preston asked if it is a tape survey. Bill Cundiff stated they survey is a full survey; it just wasn’t brought to the point of registering it at the Registry of Deeds. Bill Cundiff asked the Board if they wanted to go with Andrews Survey and proceed with an expedited schedule and draft RFP. Looking at the spreadsheet for Chapter 61 Property summary of bids; Rich Preston asked why the disparity in bids. Bill Cundiff explained that Andrews did the Survey for Town Counsel; a lot of the work has already been done by them and is not included in the price. Rich Preston stated his concerns for residents who may purchase the land but not be aware of the potential added traffic IF an access road is eventually put in; how will that affect the people. What can they do to mitigate the impact in the future? Bill Cundiff suggested that in the draft RFP, include provisions to establish no build zones; it does hinge on what type of soil they find, that plus common drives should maintain the character and provide a buffer for safety. Rich Preston asked about a road and Bill Cundiff stated that he could probably do something with the new zoning. Rich Preston made a motion to authorize Bill Cundiff to hire Andrews Survey for the Perimeter Boundary Survey for $11,500 and develop an RFP for development as discussed. Paula Brouillette seconded the motion. All – aye. Shirley Mosczynski asked the Board of Selectmen to authorize her to sign the contract for Andrews Survey if that is their wish. Rich Preston amended his motion to have Shirley Mosczynski sign the contract for Andrews Survey for the boundary survey. Paula Brouillette seconded the motion. All – aye. Shirley Mosczynski asked the Board to move to approve closing as recommended by Town Counsel. Paula Brouillette made a motion to proceed with the closing set for March 11, 2004 by accepting the deed as recorded with the Worcester South District Registry of Deeds in Book 31723, page 103 and to appoint Shirley Mosczynski as limited power of attorney, to execute, sign, acknowledge, authenticate and deliver any and all items connected with the sale of same property. Rich Preston seconded the motion. All – aye.
• Rt. 16 Easements: Bill Cundiff handed out a spreadsheet entitled Route 16 Reconstruction Project – Easement List, dated February 23, 2004. He stated that out of the 10 he now has 5 returned Right of Entry forms. He stated #9, #2, and #6 are being contacted by Edward Therrien. He has called #8 several times but has been unsuccessful in talking to him. He has spoken to #7 and thinks he will sign. He stated that the State will not fund the project if all easements are not received; if they don’t get them all they will be taken by eminent domain. Paula Brouillette asked if he knows the status of the once Edward Therrien is working on. Bill Cundiff stated #9 has moved and trying to get in touch with them is difficult. Edward Therrien was going to call #2 and #6. Paula Brouillette asked if the next step is to go get the appraisals on the ones they don’t have. Bill Cundiff stated yes, but he would like to set a deadline for their next meeting. Wednesday he will give an updated status.

5. Budget Discussion – Fin Com, and Rich Mathieu, • Set meeting with School Committee: Handed out is an email to The Board of Selectmen, from Leslie Navaroli, dated March 1, 2004, re: COLA Reconsideration. Shirley Mosczynski stated they were hoping to meet with the Finance Committee and the School Committee. She stated a meeting has been set up for Wednesday, March 3rd at 7:00 pm in the Resource Room. Shirley Mosczynski read the memo from the Personnel Board on the COLA. She stated they have to make a decision in the near future at what the COLA will be. She stated they can do a projection of what it will be or wait until Wednesday. Consensus of the Board was to wait until Wednesday. Shirley Mosczynski also handed out a proposed draft agenda for Wednesday night, and asked if anyone had any additions. Paula Brouillette stated there is a memo from the Assessors Office, dated February 23, 2004, re: Override Impact; she suggested including that in the information presented at the meeting. She also stated the Board of Selectmen had told the School Committee at their meeting January 29, 2004, they would have Rich Mathieu forward Schedule 19 information. She stated they need to find out if that has been done. Shirley Mosczynski stated they need a copy also.

6. Space Needs Discussion:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated February 27, 2004, re: Item 6 – Space Needs. Handed out a memo to the Board of Selectmen, from Rich Preston, dated March 1, 2004, re: Municipal Space Needs / Adaptive Reuse of Town Buildings; a letter to the Board of Selectmen, from Rich Preston, dated June 27, 2000; a memo to the Board of Selectmen, from Rich Preston, dated August 8, 2000, re: Old Elementary School: Report; a memo to the Board of Selectmen, from Rich Preston, dated January 23, 2001, re: Unused Municipal Space, Old Town Hall 2nd Floor; a memo to the Board of Selectmen, from Rich Preston, dated March 20, 2001, re: ‘My Two Cents’ Community Outreach Forum(s); a memo to the Board of Selectmen, from Rich Preston, dated May 1, 2001, re: ‘My Two Cents’ Public Forum, 4-25-01; a memo to the Board of Selectmen, from Rich Preston, dated July 10, 2001, re: Old Fire Station – Use / Stabilization; a memo to the All Boards, Committees, Commissions, and Departments, from Rich Preston, dated August 2, 2001, re: Old Fire Station – Use / Stabilization ‘Master Plan’; Notes: Old Fire Station Discussion Selectmen’s Meeting August 14, 2001; letter to Board of Selectmen, from Police Chief Foley, dated August 14, 2001, re: Old Fire Station; a letter to Rich Preston, from John Thomas Director of Quality Initiatives, Blackstone Valley Regional High School, dated October 9, 2001; site map; a memo to the Board of Selectmen, from Rich Preston, dated February 18, 2003, re: Use Study of Town Buildings; a letter to the Board of Selectmen, from Ken Mahony, dated June 12, 2003, re: Municipal Space Requirements; a letter to the Board of Selectmen, from Ken Mahony, dated July 30, 2003, re: Municipal Building review; a memo to the Douglas School Committee; from the Douglas Board of Selectmen, dated August 19, 2003, re: Municipal Office Space Study / Meeting; Board of Selectmen Minutes from November 4, 2003; a memo to the Board of Selectmen, from Rich Preston, dated March 1, 2004, re: Adaptive Reuse of Town Buildings, Timeline/status; and a memo to the Board of Selectmen, from Bill Cundiff, dated March 1, 2004, re: Space Needs. Rich Preston stated his intent is to keep the communication going and would like to know what the Boards wishes are; how to proceed. He is looking for further discussion and hopes for a future resolution. Shirley Mosczynski thanked Rich Preston and stated she is also concerned about what happens with the Old Elementary School. They did the study, but never the second part, what the buildings can be used for. Paula Brouillette stated it is scheduled in Capital for this year if funding is available. Shirley Mosczynski stated it’s important to know what can be moved where and what it can be used for. If someone moves out of a building, what can go in there? Rich Preston stated he would like to codify that as a policy, when new space is created, decide what will be done with new space. He stated that in several cases spaces were left to languish over many years to become hazardous and an attractive nuisance. He sees it as a fiduciary responsibility of the Board, the buildings are assets. Rich Preston stated it would be nice to get what ever information possible to make a decision. Paula Brouillette stated she could pull together through Capital some information. Paula Brouillette stated to have a policy / plan for buildings as they are vacated, and make sure they do not become permanently abandoned, they will need to make decisions that require other Boards. She stated they have not had a full conversation on this building. She suggested their goal be after the budget season, work on the next steps, what to use the buildings for; there are still a lot of unanswered question. Rich Preston asked if there was a place holder in Capital for the Old Fire Station, feeling there are more things that could be done to stabilize it. Paula Brouillette stated it was left out; it’s a historic building and needs a lot of money to get it up above being used as storage space. Shirley Mosczynski stated that at that time, everyone stated they didn’t need it, now everyone is finding they can us it for storage. Chief Gonynor had said the Old Fire Station could be used as a sub-station; there is talk about a new Police Station, all things that need to be put in a plan. Rich Preston suggested bringing it up with the New Administrator, ask him what he feels the next step would be, see if he has any ideas. Shirley Mosczynski suggested meeting with various departments. Consensus of the Board to present to Michael Guzinski. Rich Preston stated he knows they will be talking to Michael Guzinski about goals; he is not sure how this will be prioritized. Shirley Mosczynski stated he needs to look at what he sees as priorities and they can come to a consensus. Paula Brouillette stated she looks at it as a pretty high priority, not the highest but high; do they want to be reactive or proactive. Shirley Mosczynski reported that the Blackstone Valley Vocational High School is willing to help out on some of the projects.

7. Minutes:
• December 16, 2003:
Paula Brouillette made a motion to approve the minutes of December 16, 2003. Rich Preston seconded the motion. All – aye.
• December 16, 2003 – Executive Session: Rich Preston made a motion to approve the minutes of December 16, 2003 – Executive Session and release. Paula Brouillette seconded the motion. All – aye.
• February 10, 2004 – Workshop: Rich Preston made a motion to approve the minutes of February 10, 2004 – Workshop as amended. Paula Brouillette seconded the motion. All – aye.
• February 3, 2004 - Executive Session: Rich Preston made a motion to approve the minutes of February 3, 2004 – Executive Session as amended and release. Paula Brouillette seconded the motion. All – aye.
• February 17, 2004: Paula Brouillette made a motion to approve the minutes of February 17, 2004 as amended. Rich Preston seconded the motion. All – aye.

8. Old / New Business:
Old:
• Fence:
In the agenda is a letter to the Board of Selectmen, from Town Counsel, dated February 23, 2004, re: Laroque Liquor License. Shirley Mosczynski reminded the Board about Building Commissioner Adelle Reynolds’ letter stating Mr. Laroque would fix the fence. Town Counsel stated that if the License holder was the same, they would have a case, but if different they would have to hold a public hearing. Rich Preston stated he would hope the fence is repaired but noted it wasn’t the type of fence as stated in the original conditions. Consensus of the Board to follow up in one month to see if existing fence is repaired.
• 4 Town Meeting: Paula Brouillette reported on the meeting held on February 18th in Northbridge. This meeting was for the Boards of Selectmen, Town Administrators, Planning Boards, and Economic Development Commissions of each Town. Paula Brouillette stated they went over the work they have been doing. They are looking at the 4 Town boundary and going forward with development of that area. She stated she does not see any down side to working together. The next step will be to get the land owners involved in the process. Shirley Mosczynski stated she was please with the Douglas turnout. She stated whole Boards from Economic Development, Planning, etc. were there as well as Michael Guzinski. Paula Brouillette stated there will be another meeting for the 4 State Representatives and Senator Moore, April 15th in Sutton, in this meeting the Select Boards will update them, done on a quarterly basis. Shirley Mosczynski stated a letter has gone out to the land owners signed by the Chairs of each Select Board. Shirley Mosczynski thanked Paula Brouillette for all her work and Sharon Ampagoomian, of Northbridge for taping the meeting.
New:
• BOH Letter:
Shirley Mosczynski read from a letter to the Board of Selectmen, from the Board of Health, dated February 12, 2004 concerning a Mosquito Control Project. At the urging of Economical Development Chair Hal Davis, Mr. Timothy Deschamps from the Central Massachusetts Mosquito Control Project came to the Board of Health to discuss the possibility of the Town joining the Mosquito Control Project. In their letter the Board of Health stated that Mr. Deschamps was willing to come in and discuss this issue with the Selectmen. The Board of Health reported that the program is costly and Douglas’ approximate annual assessment would be around $56,000 per year for a three year period. The Board of Health stated they saw this as an Article on the Annual Town Meeting to let the citizens decide. Shirley Mosczynski asked the Board if they wanted Mr. Deschamps to come in. Rich Preston stated that he had spoken to Hal Davis today and he was worried if it doesn’t come in by the deadline for articles, will they put a place holder in for it. Paula Brouillette stated this came up several years ago; they did something different, but not this program. She asked what the options are; she is interested in more information and asked if the Board of Health would know. She stated she would also like to know the information surrounding the options. Shirley Mosczynski agreed that they need more information. Rich Preston asked if they know what the time line is and could it be done as a Special Town Meeting. Shirley Mosczynski suggested reading the information presented and putting it on the next agenda. Paula Brouillette stated she would like to see a recommendation from the Board of Health. Shirley Mosczynski stated the Board of Health wanted it on the Annual Town Meeting for the citizens to decide, they don’t seem to be recommending it. Paula Brouillette suggested sending a letter to the Board of Health asking how the current program works and is it adequate. Consensus of the Board.
• Permanent Building Committee: Shirley Mosczynski suggested they look at a Bylaw to be put on the Town Warrant. They will be looking at new construction projects. Consensus to discuss at their next meeting.
• Carla Cataldo Memo: Shirley Mosczynski referred to the memo from Carla Cataldo, to Bill Cundiff, dated March 1, 2004; she encouraged Bill Cundiff to submit a proposal to the Blackstone River Valley National Heritage Corridor Grant round. Paula Brouillette stated they will be submitting a 4 Town proposal also, she may need to do more work with Carla Cataldo to address concerns she has. Consensus of the Board to go forward. Shirley Mosczynski stated to at least go through the first round.

9. Adjournment:
Rich Preston made a motion to adjourn at 8:35 pm. Paula Brouillette seconded the motion. All – aye.


Respectfully submitted;



Suzanne Kane
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