BOS - May 18, 2004

BOS - May 18, 2004

Postby Suzanne Kane » Wed Nov 05, 2008 2:44 pm

Board of Selectmen
Agenda
May 18, 2004

7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:15 pm
4. Pole Petition – P04-20 Northeast Main Street

7:30 pm
5. Cable Advisory Committee – iNet and Drops at Town Buildings

7:45 pm
6. ZBA Appointment

7. Town Use – Cheer Boosters and Douglas High Student Council

8. One Day Special Permit – VFW

9. Audit Service Authorization

10. $44,000 Request from School

11. Minutes: April 20, 2004

12. Administrators Report

13. Old / New Business

14. Adjournment
__________________________________________________________________________
Future Agenda Items:
May 25th:
Goals
June 1st: Straight Ahead Ministries, Inc. – Scott Larson
Review Annual Appointments
June 15th: Annual Appointments
__________________________________________________________________________
__________________________________________________________________________
Board of Selectmen
Meeting Minutes
May 18, 2004
Approved June 15, 2004


1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:05 pm. In attendance: Paula Brouillette, Rich Preston, David Furno, Edward Therrien, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Other staff and citizens: Cable Advisory Chair Tom Devlin, Merritt Tetreault, Mass Electric Sr OTR Roger Martinsen, George Burns, VFW Commander George Griffin, and T&G Reporter Steve Foskett.

2. Chairman’s Announcements:
Shirley Mosczynski welcomed David Furno, the newest member of the Board of Selectmen. She reported that the Board reorganized on May 12th after the elections and Rich Preston was appointed Vice Chair and she was appointed Chair.
• D.A.R.E.: Shirley Mosczynski announced that she attended a D.A.R.E graduation for fifth graders on May 13th at the Intermediate Elementary School. The students and parents were very enthusiastic and she complemented Chief Foley, Officer Brett Fulone, Officer Michael Martinsen, and the Principal and Teachers at the Intermediate Elementary School.

3. Citizen’s Forum:
Merritt “Pete” Tetreault of 280 Yew Street came before the Board. Pete Tetreault stated that he watched the Annual Town Meeting on cable and was disappointed on the vote to bring water to the Shell station in Uxbridge. He stated he has put a second building up at his business which cost him thousands of dollars to comply with code for fire sprinklers and he doesn’t have water. Mr. Tetreault stated it’s a slap in the face that the Town voted to give water to the Shell station and he isn’t getting it. He stated he has over twenty acres that he would like to build on but won’t now because he will not put wells in. He stated when he came to the Town he was told water to his business was 15 to 20 years away. He asked if there were any plans and if the Board had any comments. Shirley Mosczynski stated as a point of clarification, that the vote gave the Board approval to negotiate for water, they did not approve water going to the Shell station. Pete Tetreault stated he understands that, but feels the Towns return on investment should be considered; he has two buildings he is paying taxes on. The only thing the Town will get from the Shell station is a water bill. Michael Guzinski explained that this was not originally a Town initiative. The owner of the Shell station approached both Towns and offered to pay 100% of the cost; Douglas will not pay anything. Michael Guzinski stated that establishment is under DEP order to move forward in getting water. Pete Tetreault stated he can understand if they are footing the bill, he did not know that, he just thought he would come down and get the Boards thoughts on the matter. Rich Preston assured Pete Tetreault that this did not just come upon them happenstance. He also remembers the discussion about extending water when Water / Sewer was extended up to the School; maybe it should be part of the Capital Plan. Rich Preston agrees that something should be further down Davis Street. Paula Brouillette stated the Capital Plan Committee will be reviewing the Capital Plan soon. The other issue is the 4 Town group; they are looking at Rt. 16 and how to provide an infrastructure, and they are close to coming up with a plan. Pete Tetreault thanked the Board for their information.

4. Pole Petition – P04-20 Northeast Main Street:
In the agenda is a letter to the Board of Selectmen, from Massachusetts Electric, dated April 8, 2004; Petition for Joint Pole Re-Location, P04-20; a letter to Abutters, dated May 4, 2004; a memo to the Town Engineer, Police Chief, Tree Warden, Building Commissioner, and Highway Superintendent, from Administrative Secretary Jane Burle, dated April 12, 2004, re: Pole Petition Northeast Main Street P04-20; response from Tree Warden, Building Commissioner, Chief Foley, and Highway Superintendent; a letter to the Board of Selectmen, from Chief Foley, dated May 4, 2004, re: Pole Petition; and a Town of Douglas Pole and Wire Locations Petition Form. Mass Electric SR OTR Roger Martinsen joined the meeting. Shirley Mosczynski opened the Public Hearing by reading the Petition for Joint Pole Re-Location, P04-20. Mr. Martinsen explained the Pole Petition is needed because the existing primary phone and cable TV are in the way of construction of a new home. He stated the existing primary will not have adequate clearance from the house and will not be high enough. Rich Preston made a motion to close the hearing at 7:20 pm. Paula Brouillette seconded the motion. All – aye. Rich Preston made a motion to approve the Petition for Joint Pole Relocation, P04-20 covering two poles on Northeast Main Street as presented. Edward Therrien seconded the motion. All – aye. Roger Martinsen stated that he changed areas May 1st and this will be his last Pole Petition in Douglas. He stated he is here tonight to finish projects he started.

5. Cable Advisory Committee – iNet and Drops at Town Buildings:
In the agenda is a memo to the Board of Selectmen, from Cable Advisory Committee, dated May 9, 2004, re: iNet and Drops at Town Buildings; section 3.2 – Institutional Network from contract; section 5.2 – Free Connections and Basic Service to Municipal Buildings and Schools from contract. Cable Advisory Chair Tom Devlin came before the Board. Mr. Devlin explained that the contract with Charter Communications calls for a few free services that requires a letter from the Board of Selectmen. Tom Devlin stated the iNet will allow close circuit internet to the Buildings listed under Section 3.2 – Institutional Network. Mr. Devlin asked the Board to send a letter to Charter asking for this service. Rich Preston thanked Tom Devlin for the work put into this and explained that these are services the Cable Advisory Committee negotiated with Charter. He stated there is no cost to the Town until they are ready to use the service. Rich Preston made a motion to approve sending a letter to Charter Communications requesting they provide the services as outlined in Section 3.2 – Institutional Network and Section 5.2 – Free Connections and Basic Service to Municipal Buildings and Schools under the contract between the Town of Douglas and Charter Communications. Paula Brouillette seconded the motion. All – aye.

6. ZBA Appointment:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated May 14, 2004, re: ZBA Appointment; an application for Boards / Committees for George Burns, dated May 3, 2004 for ZBA; and an email to Suzanne Kane, from George Burns, dated May 14, 2004. re: ZBA Appointment. George Burns of 98 South Street, came before the Board. He stated he is a lawyer, has been a resident of Douglas for 6 years and has three children. Mr. Burns stated the Town has given a lot to his family and he would like to give back. He stated his guiding principal is he wants to ensure that the use of any land, building or structure in Douglas is regulated in a manner that promotes the general welfare of the Town’s residents while also recognizing the rights of individual property owners. Shirley Mosczynski stated she is glad Mr. Burns has fallen in love with the community and is willing to devote his time in keeping and taking care of the general welfare of our community. Edward Therrien made a motion to appoint George Burns to the Zoning Board of Appeals for a term ending June 30, 2007. Rich Preston seconded the motion. All – aye.

7. Town Use – Cheer Boosters and Douglas High Student Council:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated May 12, 2004, re: Town Use – Fire Station; an Application for Use of Town Property for Cheer Boosters to use the Fire Station on June 12, 2004 for a car wash; and an Application for Use of Town Property from the Douglas High Student Council to use the Fire Station on June 19, 2004 for a car wash.
• Cheer Boosters: Shirley Mosczynski read the additional restrictions from Chief Foley. Rich Preston made a motion to approve the Application for Use of Town Property for the Cheer Boosters to use the Fire Station for a car wash on June 12, 2004 as presented. Paula Brouillette seconded the motion. All – aye.
• Douglas High Student Council: Shirley Mosczynski read the additional restrictions from Chief Foley. Edward Therrien made a motion to approve the Application for Use of Town Property for the Douglas High Student Council to use the Fire Station on June 19, 2004 for a car wash as presented. Rich Preston seconded the motion. All – aye.

8. One Day Special Permit – VFW:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated May 14, 2004, re: Fee for Special License; Application for License from the VFW, dated may 10, 2004; ABCC Notice of Approval of Special License for VFW; and a copy of the Special License for the VFW. Michael Guzinski explained to the Board that after consulting with Town Counsel the VFW did not need a license to give beer away. Licenses are required only if the alcohol is for sale. He stated they only need a vote from the Board to allow them to use Town Property. Edward Therrien made a motion to grant the VFW Post 7554 to use the “Old” Fire Station on Cottage St. after the Memorial Day Parade. Rich Preston seconded the motion. All – aye.

9. Audit Service Authorization:
In the agenda is a letter Town Accountant Rich Mathieu, from Tim Harrison of Borgatti Harrison & Co., dated January 6, 2004. Michael Guzinski explained that the current contract with the Town Auditor, Borgatti Harrison & Co. is expiring. He stated the finance people are satisfied with their work and he is asking that the Board authorize a 3 year extension on the contract at which time they will re-evaluate. Michael Guzinski reported the rates for 2004 totals $19,850, for 2005 totals $20,850, and for 2006 totals $21,850. Michael Guzinski stated this is exempt from procurement laws per M.G.L. Chapter 30B, §1 Uniform Procurement Act – Application Act. Rich Preston asked if this was Michael Guzinski’s recommendation to which he answered yes. Rich Preston made a motion to approve the contract extension between the Town of Douglas and Borgatti Harrison & Co., to audit for the years ending June 30, 2004, 2005, and 2006. Edward Therrien seconded the motion. All – aye.

10. $44,000 Request from School:
In the agenda is a letter to the Town Accountant Rich Mathieu, from School Superintendent Connie Verge, dated March 1, 2004; a letter to Ken Mahony, from School Superintendent Connie Verge, dated December 21, 2001; and Board of Selectmen Meeting Minutes of January 8, 2002, item 8. Discussion of December 17th Joint Meeting. Michael Guzinski reported that he received a letter recently from the School asking for repayment of $44,000. Michael Guzinski stated he doesn’t have much background on this and recommended setting up a joint meeting with the School Committee. Edward Therrien stated the money was used for the School project, not for Highway. Paula Brouillette stated this is an instance where funds are gong between departments; they may want to address the process of funds going between departments. They may have others that are similar. Rich Preston stated he believes this was a benefit to the School as well as a benefit to the Town. He stated he went through the backup presented; the money was given to the Town in good faith. He doesn’t know if there should be a discussion with the School Committee; they should just pay the money back. Michael Guzinski stated he doesn’t know the history of this item but will do what ever the Board wants; this is an appropriation, it would have to go to Town Meeting. Rich Preston asked if they are able to pay the money back, how and when could it be done. Michael Guzinski stated the Town will have Free Cash in the Fall; he will check with the Town Accountant to see if there are other funds available. Rich Preston asked if the Finance Committee is aware of this. Michael Guzinski stated he spoke with the Finance Committee Chair but has not been to a Finance Committee meeting since. Rich Preston asked how the money was originally expended without Town Meeting. Michael Guzinski stated it is his understanding that the School paid the bills. Shirley Mosczynski stated she felt it would be a good time to also discuss the Medicaid issue. Michael Guzinski stated he feels it’s a good idea to alleviate any confusion in the future and those issues should be cleared up before the next Town Meeting. Shirley Mosczynski asked if there was a consensus from the Board to have a joint meeting with the School Committee. Rich Preston suggested they request the School Committee discuss the issue and then give the Board of Selectmen their opinion and any backup information they have. Shirley Mosczynski stated she would like to see it discussed at a meeting. All agreed. Edward Therrien stated he did not agree to this back in 2001, he stated he fought it. Michael Guzinski will set up a meeting. Paula Brouillette asked if this is part of the 950,000 for the School was applying to their budget and is there are any other issues like that. Michael Guzinski stated he is not recommending the Board approve the appropriation; they need more information and they have the time before Town Meeting.

11. Minutes - April 20, 2004:
Rich Preston made a motion to approve the Minutes of April 20, 2004 as amended. Paula Brouillette seconded the motion. All – aye.

12. Administrators Report:
Michael Guzinski stated this was his first Town Meeting and he was very impressed with the professionalism. Shirley Mosczynski stated she felt the Town Meeting went well also.

13. Old / New Business:
• Goals:
Rich Preston stated he is looking forward to establishing goals at the meeting May 25th.
• Capital Items: Paula Brouillette stated that a part of Capital was money allocated to the Middle School to repair the envelope. She stated she doesn’t know if that has been done yet. She would like permission to have Michael Guzinski contact Bob Kozlowski, School Facilities Manager to see if it has been done. The Library has a similar issue and maybe they can be combined. Along that same theme, concerning Capital items and use of buildings: Paula Brouillette suggested they have a joint meeting with interested parties for Capital items and use of buildings.
• Special Town Meeting: Paula Brouillette stated she spoke with Hal Davis about the Zoning changes; he felt the Special Town Meeting would be September 7th. She asked if that was correct. Michael Guzinski stated he feels that is the Economic Developments deadline or they will have to go through the entire process again. Shirley Mosczynski stated it might be better if they do not have too many articles since there will also be the Zoning Bylaws that Mark Bobrowski did. Michael Guzinski stated that as a personnel preference he would rather not have too many meetings; it added work on the staff. Shirley Mosczynski agrees but recounted a period of time when there were many Town Meetings. She would not like to repeat that. Paula Brouillette stated the Capital Improvement Committee would like to bring the Capital Plan back before the Town; September may not be enough time.
• Joint meeting with Library: Shirley Mosczynski suggested having a joint meeting on June 8thwith the Library Trustee’s and Library Building Committee. Consensus of the Board to have a joint meeting with the Library Trustee’s and the Library Building Committee at 7:00 pm.

14. Adjournment:
Edward Therrien made a motion to adjourn at 8:10 pm. Rich Preston seconded the motion. All – aye.


Respectfully submitted;


Suzanne Kane
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Suzanne Kane
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