BOS - June 1, 2004

BOS - June 1, 2004

Postby Suzanne Kane » Wed Nov 05, 2008 2:46 pm

Board of Selectmen
Agenda
June 1, 2004


6:00 pm

1. Call to Order

2. Workshop

7:05 pm

3. Straight Ahead – Dr. Scott Larson

4. Chairman’s Announcements

5. Citizens Forum

7:30 pm
6. Rt. 16 – Temp. Easement – Bill Cundiff

7. Highway request for transfer

8. Application for Automatic Amusement License
Breezy Picnic Grounds

9. Application for Common Victuallers License
Breezy Picnic Grounds
Douglas Convenience Store
The Goodness Store

10. Annual Appointments Review

11. Minutes: May 4, 2004 and May 17, 2004

12. Administrators Report

13. Old / New Business

14. Adjournment
____________________________________________________________________________
Future Agenda Items:
June 8th :
7:00 pm Workshop with Library Trustees and Library
Building Committee.
June 15th: Annual Appointments
Police Appointments
______________________________________________________________________________
______________________________________________________________________________
Board of Selectmen
Meeting Minutes
June 1, 2004
Approved August 3, 2004


1. Call to order:

Madame Chairman Shirley Mosczynski called the meeting to order at 6:05 pm in the Selectmen’s Office. In attendance: Paula Brouillette, Rich Preston, Edward Therrien, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane. David Furno was absent.

Other staff and citizens: Police Chief Patrick Foley, Town Engineer Bill Cundiff, Dr. Scott Larson, Carol Field, Telegram reported Steve Foskett, and other citizens.

2. Workshop:
• Chief Foley:
Michael Guzinski asked the Board if Chief Foley could address them first. Chief Foley stated he was approved for an additional officer and he would like to stay in-house. He feels that would be more cost effective and a moral booster. The candidate would still have to take a test. Chief Foley stated he uses a test from Sutton and he would use the same oral board as for the Sergeants position. He stated the process will not be that long. Edward Therrien concurred it was a good idea. Paula Brouillette stated that since they have a 5 year plan to add additional officers they have the time if at some point they need to advertise. Shirley Mosczynski asked if they all have had back ground checks. Chief Foley stated they have all had background checks, and physical and written exams. Rich Preston asked if there is a probation period to which Chief Foley stated it is one year. Chief Foley stated there is a second part to his request; he is having problems with the part-timers with respect to scheduling hours. He stated that yesterday he had to dispatch. He stated he did the math and inside his budget there is enough funds from the part-time account to fill a full-time position. He stated he does not require action tonight, he needs to start planning. He stated that position would be outside and he would have to advertise. Rich Preston asked if the full-time dispatcher would be day shift. Chief Foley stated they would rotate with two days off and it could be any days of the week. He stated he has enough part-timers to cover; he needs the coverage for weekends. Rich Preston stated he strongly supports the Chiefs request. Chief Foley stated he is scheduled to meet with them on the 15th. He will present a package then. Consensus of the Board was to allow Chief Foley to move forward in hiring an additional officer and full-time dispatcher.

• Goals and Objectives:
Shirley Mosczynski stated that per Michael Guzinski’s contract, Section 5. Performance Evaluation; they need to define goals and objectives within 60 days. The Selectmen and Michael Guzinski had mutually agreed to wait. Shirley Mosczynski stated that if they don’t complete them tonight they can continue June 8th after the Library Workshop. Shirley Mosczynski stated that she is pleased with the communication in the Selectmen’s Office; Michael Guzinski has worked well with the Finance Committee and other Boards/Committees. She also stated his letters are very professional. Michael Guzinski stated the Goals and priorities need to come from the Board; he will be a big listener tonight, he will then come back with a list next week that the Board can review.

Paula Brouillette:
Paula Brouillette started by saying she reviewed the goals from last year. She stated that was micro managing because it needed to be done. She feels it does not need to be done with Michael Guzinski. Paula Brouillette felt high priority items should be: • 5 year plan. In the short term she asked if there will be an over ride in ’06 and what the process would be for it. She asked what direction the Town is going in. • 5 Year Capital Plan. Paula Brouillette suggested Michael Guzinski look at how to use buildings going forward. • DPW. Paula Brouillette stated the Town is just at the beginning point of being large enough to have a DPW. Recreation and school fields are areas that can potentially be consolidated. Paula Brouillette stated that Edward Therrien would be a big contributor. The rest of the items from the list Paula Brouillette feels could have a lower priority and each item was discussed. Paula Brouillette stated the item to Increase the Tax Base could be part of the 5 year plan. Michael Guzinski stated that is the one piece he feels is out of place. He stated it is hard to measure performance on this item and compared it to his “having the ability to change the orbit of the moon”. On the quarterly updates, Paula Brouillette would like Michael Guzinski’s input; where is the Town financially.

Rich Preston:
Rich Preston handed out a memo to the Board of Selectmen, dated June 1, 2004, re: Short/Long term Objectives. There were four points that the memo discussed. • Adaptive reuse of unused town spaces, e.g. Old Elementary School, Old Police Station, Old Fire Station. Rich Preston stated there currently is no policy about what happens to buildings once they are vacant.
• Completed Recodification of the Town General Bylaws. Rich Preston stated the current Bylaws are lacking in describing the Towns form of government and lacking in showing all changes in Town Meeting. He suggests developing a Committee to look at the Bylaws.
• Completion / expansion of the Town web site. Rich Preston pointed out that the Town Website is not a permanent website and there is no server. He suggests expanding it to fulfill its full use. • Expanded discussion of traffic / safety issues on town roadways. Rich Preston stated the Town has intersections and roadways that are dangerous. He stated whether it’s the “bailiwick” of the Safety Committee, he is looking for a review and recommendations. • Grants Officer. Rich Preston added Grants Officer to his memo. He stated the Town does not always take advantage of State and Federal Grants. He has always felt it would be a good idea to have an in house resource. He stated he knows Michael Guzinski has had experience with Grants, but the Executive Administrator rarely has time to do it. Michael Guzinski concurred. Rich Preston went on to say that he does not know if it is appropriate to have a Grant Officer ‘Á la carte’ but he welcomes ideas and comments.

Shirley Mosczynski:
Shirley Mosczynski stated that at the top of her list is ways to save money. This might include consolidation of departments. • Building Uses and Needs. Shirley Mosczynski stated the Rizvi (C.R. Rizvi) reports second phase was supposed to be done but there was no funding for the study. • Capital Projects. Shirley Mosczynski stated the Capital projects need to be reviewed. • Quarterly reports: Shirley Mosczynski concurred with Paula Brouillette, they need to see where the Town is on a quarterly basis. • Personnel Bylaws. Shirley Mosczynski stated there needs to be a review of the Personnel Bylaws. She stated she would like to see Michael Guzinski as the administrator sitting in on those meetings. • Bylaw Update. Shirley Mosczynski concurred with Rich Preston about forming a Committee to review or look at a Charter.
• Selectmen’s Policy Book. Shirley Mosczynski stated the policy book needs to be updated and complete. • Money to purchase land. Shirley Mosczynski suggested finding ways to have money available to purchase land. • Road Issues. Shirley Mosczynski concurred with Rich Preston and Paula Brouillette on this issue. She had told Michael Guzinski that coming from a different community; she would like his opinion of the Towns deficiencies.

Michael Guzinski stated he would take the issues with relative revisions and put them into a draft tier form; tier 1, tier 2, etc. If an item was mentioned more then once, it would go into tier 1. He will have the draft ready by Friday and in their box before their next meeting. Shirley Mosczynski suggested it be put in a way that they can measure the goals. Paula Brouillette stated things are starting to group together, bylaws, organizational chart, etc. Michael Guzinski agreed, stating those will be one issue. He stated that if he has a chance he will speak to David Furno and include his goals and objectives. Rich Preston noted that next week is an off week and he would be willing to meet every Tuesday if every other is a workshop. He stated they have a lot of work to do. Shirley Mosczynski stated that she is looking for a little time off and would consider one extra meeting a month. She suggested maybe Michael Guzinski could direct them. Paula Brouillette reminded the Board that once they have the goals and objectives they will start having more efficient meetings and get more focused work done with fewer hours. She stated she is not willing to commit to four meetings a month. Shirley Mosczynski stated the Town Meeting went well, they were prepared. She agrees that the quality is there. Paula Brouillette commented on the relationship with the School; they need to focus to continue to improve it. She stated that somehow they need to keep the relationship good. It will help to have another successful Town Meeting. Rich Preston asked how they could improve the relationship with the School; with workshops where they could get to know each other? Michael Guzinski suggested those meeting be off camera.

Rich Preston made a motion to close the Workshop at 7:00 pm and move to the Resource Room for the regular meeting. Paula Brouillette seconded the motion. All – aye.

3. Straight Ahead – Dr. Scott Larson:
In the agenda is a letter to the Board of Selectmen, from Dr. Scott Larson, dated May 6, 2004; an email to Suzanne Kane, from Scott Larson, dated May 24, 2004, re: Info on Straight Ahead Academy; an article from the Tribune, March 31 – April 6, 2004, entitled “Ministry looking Straight Ahead”; and an article from the Telegram, May 27, 2004, entitled “Douglas residents wary of proposed youth program”. Dr. Scott Larson came before the Board to give a brief presentation to inform them about the Academy. Dr. Larson stated he has worked in 13 different states which has included work with churches and kids who have been in Social Services Systems. He stated he opened his home in Westborough in 1991 to “at risk” kids. He sold that home to open the program in Douglas. He stated the youths will have to go through a screening process and sex offenders and kids with psychological problems will be eliminated. This program is for the young people who have demonstrated some promise and have goals as to where they want to go with their live. He stated the youth in Westborough were in the public school system and had jobs in the community. Dr. Larson stated his home is right next to the High School. The youth of the program in Douglas would attend a school on grounds targeting skills so they will have a trade when they leave. These youth would be involved in community service, example feeding the homeless. He stated the Academy is in conjunction with the Douglas Campground, they would be leasing the property. Shirley Mosczynski informed the residents that this was the time for the Board to ask questions, if the citizens have questions for the Board they could use the Citizens Forum. Rich Preston noted that Dr. Larson stated the Academy would start with 12 students and asked if they would always have 12. Dr. Larson stated they would have 2 dorms for 12 students. They would have 24 total at one time. Every three months there would be a new class; they would over lap. Rich Preston asked why they sold the other facility. Dr. Larson stated they needed to sell it to build this one. Rich Preston asked how many faculty and staff there would be. Dr. Larson stated there would be 23 to 26 overnight staff and counselors. Rich Preston asked if it would be an open campus. Dr. Larson stated it would be “line of sight”; these are youths deemed appropriate for foster care and participation in the program would be on a voluntary basis. Rich Preston asked what age group the youth would be. Dr. Larson stated the youth would be between 15 and 17, some may be 18. They are there to finish their GED’s. Rich Preston asked what happens to the kids who graduate. Dr. Larson stated some kids go to college, they could get an apartments they oversee, apprenticeship in the Blackstone Valley, foster families, and some would go back home. Dr. Larson stated that not all kids have that option. Rich Preston asked if the facility is year round. Dr. Larson answered yes. Rich Preston asked where the kids come from. Dr. Larson stated they come from Social Services; the youngster has made the step to want to be there. Paula Brouillette asked how this program differs from the Westborough one. Dr. Larson stated that in Westborough there was a ratio of three kids per staff member. The kids were in the community; they were going to school and working. Paula Brouillette asked if the program is reviewed through the State Department of Education. Dr. Larson stated yes, on the local level. Paula Brouillette asked if there was a business plan prepared that they could get a copy of. Dr. Larson stated there was. Edward Therrien asked if the kids were monitored. Dr. Larson stated yes, they would not be out of the facility, only on the grounds; they have to be in line of sight. Dr. Larson stated the ratio would be 4 kids per staff member. Shirley Mosczynski asked in regards to vocational training; how soon do they plan to be up and running. Dr. Larson stated that he hopes to be up and running in two years. They have a vocational facility in Boston, it would be run the same way. He stated the funding is raised through grants. He stated a lot of the work is from local people who come in and work with the kids. Shirley Mosczynski asked for conformation that most of the youth are from Youth Services and Social Services to which Dr. Larson answered yes. Shirley Mosczynski asked how they choose the kids for this program. Dr. Larson stated it’s a very extensive process which takes three months and includes interviews.

4. Chairman’s Announcements:
• CMRPC:
Shirley Mosczynski announced the CMRPC Annual Dinner and Award Meeting will be on June 10, 2004 in Worcester. The 19th Annual Meeting will be June 8th.

5. Citizens Forum:
No citizens came forward.

6. Rt. 16 – Temp. Easement – Bill Cundiff:
• Temporary Easements:
Town Engineer Bill Cundiff stated that he has talked to the owners who have still not given right of entry to the Town on Davis Street. Land owner 1 and 2 will not give their permission so the Town will have to take a temporary easement. Bill Cundiff stated land owner number 3 is willing to discuss the issue but they have been playing phone tag. The fourth land owner he has been unable to contact. Bill Cundiff stated he would like to contact Town Counsel and start the process of taking temporary easements. Bill Cundiff stated he has metes and bounds so it should be a quick process. He again warned that if not done they could loose the whole project. Bill Cundiff assured the Board that he would still work with the land owners. Edward Therrien made a motion to authorize Bill Cundiff to contact Town Counsel and start the process for temporary easements. Rich Preston seconded the motion. All – aye.

• Gift of Land: Handed out at the meeting is the Approval of Acceptance of Deed by the Douglas Conservation Commission. Bill Cundiff, representing Conservation Agent Steve Zisk concerning the Gift of Land from Charles French to the Conservation Commission. He stated the Conservation Commission can not go forward until the Board of Selectmen sign. Shirley Mosczynski stated the Board already gave them a preliminary ok. Rich Preston asked if there has been research done to make sure there is a clear title. Bill Cundiff stated yes, but he is not sure to what extent. Rich Preston made note that the Approval of Acceptance of Deed is basically a blank sheet; there is no description of the property. Bill Cundiff stated what they have before them is what the lawyer drew up which was the same as one other gift of land. Rich Preston asked if it was Town Counsel to which Bill Cundiff stated Conservations Counsel, they use Betsy Choate. Conservation has a Land Trust Fund and they have used her in the past. Rich Preston suggested that in the future they use Town Counsel; they could save their money. He stated he does not object to signing an acceptance but this document is like giving them a blank check. Michael Guzinski suggested the Board take a vote to approve the signature of this once the actual deed information is attached so later this week they can sign with the attached information. Bill Cundiff stated that Conservation would be signing next Monday so they have time to amend the document. Rich Preston made a motion as recommended by the Town Administrator and Town Engineers recommendation, to approve signing the Approval of Acceptance of Deed for the gift of land from Charles French to the Conservation Commission once the appropriate deed information is included in the document. Paula Brouillette seconded the motion. All – aye.

7. Highway request for transfer:
In the agenda packet is a letter to the Board of Selectmen from the Highway Department, dated May 26, 2004. Michael Guzinski stated that State law recently passed; allowing that during May and June and with Finance Committee and Board of Selectmen concurrence, a department can transfer up to 3 percent of their annual budget, from one department to another department. Highway can transfer $11,000; the remainder will have to come from other funds. Shirley Mosczynski asked for a list of the streets. Edward Therrien stated Davis and Northwest Main as two examples, he could not think of them all. Michael Guzinski stated legislation states the funds do not have to come from the reserve fund. Three percent can be used from an unexpended account; there were funds in Highway any way. Shirley Mosczynski asked if there is a plan. Edward Therrien stated yes; these are above and beyond the plan. Rich Preston stated he understands and would support the transfer. Michael Guzinski stated $11,000 would come from the Highway wage account and $13,000 from the Health Insurance Account. Rich Preston made a motion to approve the transfer of $11,000 from the Highway wage account and $13,000 from the Health Insurance to fund Highway projects. Paula Brouillette seconded the motion. Edward Therrien abstained. All other members – aye.

8. Application for Automatic Amusement License:
In the agenda is an application for License, Automatic Amusement, for Breezy Picnic Grounds, dated May 24, 2004; a copy of a check; and a copy of the License to Operate Seasonal Video Games for Breezy Picnic Grounds. Edward Therrien made a motion to approve the application for an Automatic Amusement License to Ron Forget, d/b/a Breezy Picnic Grounds until December 31, 2004. Rich Preston seconded the motion. All – aye.

9. Application for Common Victuallers License:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated May 27, 2004, re: Common Vic. Applications; Common Victuallers Application Requirements Check list; certified letters to all food services establishments, from Suzanne Kane, dated April 26, 2004, re: Common Victualler License; Application for Common Victualler License for Breezy Picnic Grounds, dated May 24, 2004; Workers Compensation Insurance Affidavit for Breezy Picnic Grounds; Certificate of Insurance for Breezy Picnic Grounds; REAP form for Breezy Picnic Grounds; Floor plan for Breezy Picnic Grounds; Check from Breezy Picnic Grounds; Application for Common Victualler License for Family Convenience Center, dated May 24, 2004; REAP form for Douglas Convenience Center; check from Douglas Convenience Center; floor plan for Douglas Convenience Center; Application for Common Victualler License for the Goodness Store, dated May 7, 2004; REAP form for the Goodness Store; floor plan for the Goodness Store; Certificate of Insurance for the Goodness Store; Workers Compensation Insurance Affidavit for the Goodness Store; Articles of Organization for the Goodness Store; check from the Goodness Store; and Common Victualler’s License for Breezy Picnic Grounds, Family Convenience, and the Goodness Store. Suzanne Kane explained that these were the first of the Common Victualler Licenses to come in and all applications are complete.
• Breezy Picnic Grounds: Rich Preston made a motion to approve the Common Victualler’s License for Ronald P. Forget d/b/a Breezy Picnic Grounds as presented. Edward Therrien seconded the motion. All – aye.
• Douglas Convenience: Rich Preston made a motion to approve the Common Victualler’s License for Ray B. Whitehead, Douglas Convenience Ctr., Inc., d/b/a Family Convenience. Edward Therrien seconded the motion. All – aye.
• The Goodness Store: Rich Preston made a motion to approve the Common Victualler’s License for Joseph H. Quintal, d/b/a The Goodness Store, Inc. Edward Therrien seconded the motion. All – aye.

10. Annual Appointments:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated May 27, 2004, re: Appointment Review; a memo to the Board of Selectmen, from Suzanne Kane, dated May 27, 2004, re: ZBA; copy of letter to all appointed members with expired terms, from Suzanne Kane, dated March 31, 2004; a memo to the Board / Committee Chairs, from Suzanne Kane, dated April 29, 2004, re: Annual Appointments; an application for Boards and Commissions, from Patricia Manning, for Housing Partnership, dated May 6, 2004; an application for Boards and Commissions, from Diane St. George, for Housing Partnership, dated May 6, 2004; an application for Boards and Commissions, from Todd Smith, for Tree Warden, dated May 18, 2004; an application for Boards and Commissions, from John Bellofatto, for ZBA, dated May 18, 2004; listing of all Boards / Commissions with term, new term, wants application and Boards recommendation. Suzanne Kane explained that all members have been contacted. The listing in their packets indicates who would like to be reappointed and the Board’s recommendations. The Octoberfest Committee would like their term extended out to two years. There was word that a member of ZBA would be resigning and once that letter has been received there would be shuffling around of members from alternate to permanent positions; however there will still be an opening for an alternate position. And the Historical Commission, who has not met in about a year is looking for something to do while they wait for word from the State and would be willing to speak to the Board. Suzanne Kane explained that this information is for the Boards review for appointments on June 15th. Rich Preston asked that the appointed employee position for the Town Building Inspector be separated out from the other appointments. He stated they could be done the same day but would like it as a separate item. Suzanne Kane stated Chief Foley would be bringing his appointments to the Board on June 15th also.

11. Minutes:
• May 4, 2004:
Rich Preston made a motion to approved the minutes of May 4, 2004 as presented. Paula Brouillette seconded the motion. All – aye.
• May 17, 2004: Paula Brouillette made a motion to approve the minutes of May 17, 2004 as presented. Edward Therrien seconded the motion. Rich Preston abstained, all other members – aye.

12. Administrators Report:
• Plan for Post Office:
Michael Guzinski reported that the Post Office is looking for permission to put a small addition on to the back of the building to protect their workers. The plan has been approved by the Building Commissioner and Police Chief Foley. This is a Town building but the addition will be paid for by the Post Office; who will keep the integrity of the building. They are also looking for permission to install temporary speed bumps and stop signs. Edward Therrien asked about the plan to install an awning over the Senior Center ramp; would this project interfere or could it help. There was discussion about sight line. Michael Guzinski stated all of those issues were considered in the design. Rich Preston made a motion to approve the plans presented for the Post Office. Paula Brouillette seconded the motion. All – aye.Tax Bills: Michael Guzinski reported that the Towns Website has been updated to allow individuals to pay their bill on line. There is a 50¢ charge. The resident can access the website at www.douglasma.org; there will be options to allow paying their bill through a checking account number.

13. Old / New Business:
There was no old or new business.

14. Adjournment:
Edward Therrien made a motion to adjourn at 8:15 pm. Rich Preston seconded the motion. All – aye.

Respectfully submitted;


Suzanne Kane
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Suzanne Kane
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