BOS - December 7, 2004

BOS - December 7, 2004

Postby Suzanne Kane » Wed Nov 05, 2008 3:07 pm

Board of Selectmen
Agenda
December 7, 2004

7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizens’ Forum

7:05 pm
4. Tax Classification Hearing

7:15 pm
5. Public Roads - William Cundiff and Richard Vanden Berg

8:00 pm
6. Public Hearing – Change conditions for Bailey’s

8:15 pm
7. Approve Liquor License Renewals

8. Change in Managers – Whitinsville Fish and Game

9. Municipal Vehicle Policy

10. Minutes:
• August 3, 2004
• September 21, 2004
• October 19, 2004
• November 1, 2004

11. Administrators Report

12. Old/New Business

13. Adjournment
___________________________________________________________________________
Future Agenda Items:
December 21, 2004:
Approve, Class II, Entertainment, Automatic Video and Common Vic. License renewals
January 4, 2004: Space Needs with School Committee
_____________________________________________________________________________
_____________________________________________________________________________
Board of Selectmen
Meeting Minutes
December 7, 2004
July 19, 2005

1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:02 pm. In attendance: Paula Brouillette, David Furno, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane. Rich Preston and Edward Therrien absent.

Other staff and citizens: Board of Assessors Jack Blatchford and Scott Meizen, Assistant Assessor Ida Ouillette, and Administrative Assistant Beth MacKay, Town Engineer William Cundiff, Town Accountant Rich Mathieu, Fire Chief Don Gonynor, Planning Committee Chair Dick Vanden Berg, and Tribune reporter Tom Mattson.

2. Chairman’s Announcements:
• Tree Lighting:
Shirley Mosczynski thanked everyone involved in the lighting of the trees at the Common including the Douglas Fireman’s Association and David Furno.
• Wreath Donations: David Furno asked Shirley Mosczynski to read a letter he wrote acknowledging Rebecca Gianakis, owner of the Little Coffee Bean, for her work in obtaining the wreaths that were donated to the Town to decorate Main Street. Businesses that contributed were: A&P Drywall, East Douglas Insurance, GBI, Douglas Fire Department, Sochia’s Oil, Douglas House of Pizza, WHP Trucking, Douglas Remax, Matt’s Tree Service, Little Coffee Bean, Brotherton Lettering, and Family Convenience Center. The whole Board stated their appreciation.

3. Citizen’s Forum:
No citizen’s came forward.

4. Tax Classification Hearing:
In the agenda is a letter to the Board of Assessors, from the Bureau of Local Assessment, dated November 18, 2004; FY05 Classification Hearing spread sheet; Department of Revenue Bureau of Accounts Classification Tax Allocation for the Town of Douglas; the Commonwealth of Massachusetts Department of Revenue Fiscal 2005 Tax Levy Limitation for Douglas for Budget Planning Purpose, dated November 24, 2004; and the Legal Notice from the Thursday, December 2, 2004 Telegram and Gazette. Shirley Mosczynski opened the hearing at 7:05 pm by reading the legal notice from the newspaper. Board of Assessor Chair Jack Blatchford and Scott Meizen, and Assistant Assessor Ida Ouillette came before the Board. Jack Blatchford reported that the Board of Assessors were recommending a single tax rate of $11.05; a decrease of $5.43 from FY04. Shirley Mosczynski asked if they were recommending a residential factor of “1” to which Jack Blatchford stated yes. Paula Brouillette made a motion to close the Tax Classification Hearing. David Furno seconded the motion. All – aye. Paula Brouillette made a motion to approve the single tax rate of $11.05 as recommended by the Board of Assessors. David Furno seconded the motion. All –aye.

5. Public Roads - William Cundiff and Richard Vanden Berg:
In the agenda is a memo to the Board of Selectmen, from Town Engineer William Cundiff, dated December 2, 2004, re: Town Roads – Acceptance of Private Ways; and a Street Inventory dated 10/01/04. Handed out prior to meeting is a map entitled Town of Douglas Street Information by Road Type; and a listing of Road Types dated 12/7/04. William Cundiff and Richard Vanden Berg came before the Board. William Cundiff stated that Michael Guzinski had asked him to look into the Boards question about Chapter 90 Funds; would it be beneficial to make private roads public to increase the monies received from Chapter 90. In his memo William Cundiff outlined the formula Mass Highway uses to calculate funding for cities and towns which is based on road length, population, and employment. William Cundiff’s memo also showed the impact of increased road miles to Douglas explaining other items to consider are engineering and legal costs of accepting the roads. William Cundiff stated that MassHighway has a budgetary number that comes out every year – they distribute funds according to the calculation. William Cundiff went over the package. In attachment 3 he shows the impact of increased road miles on the allocation of funds if Douglas had more road miles for the equation. He stated they would be looking at a 1% increase fundability per mile of road. William Cundiff went on to say that currently the issue is the Highway Department maintains most of the roads that are not accepted public ways. The question is if they are already maintaining them why not get credit for them – it’s not as easy as that. William Cundiff stated that Conservation Agent Steve Zisk created a map – there are public ways, some are private and the others are classified as ‘unclassified’. Unclassified have distinctions that the Planning Board and Town may not even deem them as a private way. MassHighway currently recognizes 74 miles of private road within the Town. Including private ways it would be more like 90 – 100 miles of road. Douglas would have received 70,000 additional dollars if the private roads were accepted. This would work fine for roads up to some standard. For example a subdivision that is not yet accepted by the Town, perhaps a failed subdivision. Technically it is a private road and it’s probably in good shape. It’s just a procedural thing for the Town to accept it as a public way. There are costs involved – it’s not simply getting the credit from the State. The Town would have to have a Layout Order, a survey filed at the registry and there may be eminent domain takings it’s a case by case thing. All things considered, the cost to get the credit is not realized. William Cundiff went over attachment 4, “Draft Public Street Layout and Acceptance – Procedural Checklist for Town Ways”. William Cundiff stated they currently have an adopted Street Acceptance Policy that is considered by both the Board of Selectmen and the Planning Board. However attachment 4 is working toward a little more detail, to make it a little clearer. It is a draft – he is looking at the section he calls “Other Ways” which is intended for roads like Ledgestone where there are a variety of different owners who may want to petition the Town to take the road – he has to think through the process to how they would want to work that. Shirley Mosczynski thanked them for their information and work. Paula Brouillette asked what is unclassified vs. private. William Cundiff stated there are only a handful of unclassified roads. For example Perry Street Extension – the Planning Board took the position that it is not a public or a private way and they didn’t want to classify it. Nancy Drive is an emergency access road – different roads are unclassified for different reasons. Paula Brouillette noted that there are roads on one list that are classified differently on another list – she hopes they can now get to one common list. Paula Brouillette asked if they could now categorize these into the categories they talked about. Some are just procedural – they haven’t moved through the steps. She is assuming that on all of these roads – other than the non-standard ones, they are being maintained by the Town. William Cundiff answered yes – even the ones that are questionable, they are doing above and beyond what most towns would do. Paula Brouillette stated they need to look at ones that are procedural vs. ones that have issues, require easements, or have a long process. She asked if the next step from this is to give the Board a feel for, of the 15 miles of road in question, is it half a mile that they get with just a few steps and the rest are pretty complicated to get through? William Cundiff stated the majority are complicated to get through – Spring Meadows Estate has gone to Town Meeting three times. The problem is that property owners own to the center of the road. They have been trying unsuccessfully to get them to sign over the land – one option is to take it by eminent domain but people will seek damages and it will end up costing more. Paula Brouillette stated she doesn’t want this to fall through the cracks – its money the Town could have. Paula Brouillette asked about Brookside Drive. William Cundiff stated that from a technical perspective the developer never complied with the construction standards of the approved subdivision – no bond money to finish the subdivision to a standard that is acceptable. They have three choices; 1) appropriate money at Town Meeting to fix the road and finish the subdivision, 2) leave it the way it is and accept a substandard road, or 3) do nothing and hope the developer finishes it. Paula Brouillette asked if he was still working in town. William Cundiff stated yes but they can not hold him on one project because of the other project. David Furno asked why – he shouldn’t have started another before the other was finished. William Cundiff stated they can not penalize them for doing something wrong at one location – you deal with that situation independently. They can have simultaneous projects. He stated he does not agree with it but they have to take each project independently. Paula Brouillette asked Dick Vanden Berg what the process is for subdivision going forward when does the process start. Dick Vanden Berg stated for a road to be accepted by the Town there is a policy which the Planning Board gives information to the Board of Selectmen. In terms of subdivisions their main concern is the way – they hold bond money for the developer for the building of the way. Once the way is complete at a standard, it goes to be accepted. He feels it is very clear as far as the developers go – there is a process. William Cundiff stated he does not anticipate that they will get more of these. What they are seeing on Steve Zisk’s map are a number of projects that have for some time been substantially completed. The problem is at the time these were approved the Planning Board didn’t maintain an adequate amount of surety in place to insure the projects get completed properly. William Cundiff stated they do everything they can today to make sure that doesn’t happen – learning from past mistakes He would like to see that they work on a plan dealing with these so that they do become public ways. In particular the subdivisions – he is not talking about historical roads like Ledgestone, but improved definitive subdivision where the developer has gone under, there is inadequate bond money. They either have to waive the standard or finish the projects, not leave them. Paula Brouillette asked Dick Vanden Berg if through the point of the road being complete and the bond is no longer needed is that when it is passed off to Town Meeting. Dick Vanden Berg stated yes – William Cundiff makes a good point. Mr. Vanden Berg stated that when he came out of the Planning Board 6 years ago they had a number of subdivision that were getting finished but the bonding amounts they set were really low. Deer Crossing is an example – they learned from that; going forward they set the bonding amounts adequately. They are also doing a much better job inspecting. They are in the process of updating their subdivision regulations and are hopeful in the future that they won’t be left with out any bond money. The Board is being very careful not to hand anything off to the Board of Selectmen or Town Meeting, as part of the road acceptance, until that development is absolutely finished to standard. Mr. Vanden Berg stated that when the Board of Selectmen decided to hire a full time Engineer and Conservation Commissioner it was a huge step forward. William Cundiff gave an update on Preservation Park – they are limited with the capabilities in house but are proceeding. They went out to bid and received bids on Phase I and Phase II to complete the subdivision to get it to a standard to proceed to present it to Town Meeting for a vote. Unfortunately they had a Conservation filing that was appealed by the owner of the subdivision road – so that will be delayed again. Mr. Cundiff stated that probably by spring they should get a determination from DEP. That’s their first target, get that completed and then start looking at the other two priorities, which in his opinion are Sunset Drive and Royal Crest Drive those have the most bond money available. Then they will start looking at the projects like Brookside Estates that don’t have money available. Roads like Colonial Drive they will deal with appropriately at the time. Paula Brouillette stated this is good information – one thing they know they have the biggest control over. The population is going to do what the population is going to do. As far as the factors that contribute to Chapter 90 funds – industry is something they are working on, that’s a larger discussion to make that happen. So the one most under their control is moving on the roads and trying to see if they can capitalize on some of this money for roads they are already maintaining. Paula Brouillette stated she would like to see a list of where they are with subdivision roads as they get it. William Cundiff stated he is shooting to have a revision to their department’s website to have more detailed breakdown of each subdivision and the status of them – he is shooting for January. Dick Vanden Berg stated that is one thing that would interest the Planning Board as far as accepting some of these nonpublic or ways to be Town ways. He suspects there will be some discussion of upgrading some of these as part of making them public which has a big cost to it. If they are going to take some of these roads that are substandard to make them Town ways, it is implied that the Town has to upgrade them too. He is not sure what the answer is – should be discussed at the Board level. Mr. Vanden Berg stated that one of the complaints they get from citizens is heavy equipment going over the roads as part of building the subdivision – they can’t stop equipment from going over public ways. If they have a body of roads that they are going to make public ways but they are substandard the minute they make them public and as trucks go back and forth on them; they have less burden on other people to bring them up to standard then they do on the Town. He asked if that was going to be part of their agenda – if they make them Town roads do they have to fix them. Paula Brouillette stated she thinks it is important to see the roads that are on their way to becoming public roads – the better they are at the front end to make sure these subdivisions are what they want them to be and they are fair with the developers to make sure it’s not punitive. Say to the developer, this is their one chance to make sure they have roads and sidewalks that are appropriate for wherever they are located and make sure that it is done very well and any damage done to those roads in the process of building the subdivision is taken into account she said she stated not knowing the details of how they go through the process. The job they have on the Planning Board is a critical one to make sure the major piece of the infrastructure for Douglas is robust as can be to start with. Paula Brouillette went on to say that one way or the other, whether it’s a private road they assume the responsibility for or a public road that they have full responsibility for – at least they get some reimbursement from it to be able to maintain it. Those would be great discussions to have. She knows it’s changed over the past 4-6 years with having appropriate bonds and making sure they really are making sure those roads are high quality so they hopefully don’t need maintenance for some number of years. Some probably are getting to the point where they do need maintenance. William Cundiff stated he feels it is appropriate that Highway does maintain these – the people would be high and dry otherwise. Paula Brouillette stated that’s why part of it is to see what’s the most funding they can get so they really can put the money where it is best to put it and make sure they always have the highest quality roads. He stated that maybe the Planning Board could work on a prioritized plan dealing with these, starting with old subdivisions. Paula Brouillette concurred. Shirley Mosczynski feels that would be interesting to see and it would probably be a beginning – they should have at least some base for roads and meet some of the criteria. Then maybe they can take it from there. She stated she has a concern – they talk about getting more money for the Town which is important for the roads, but there have been situations like Constitutions Drive that was left a disaster. The poor residents were at meeting after meeting trying to get something done. She stated they do need to be fair to developers but they also need to have a bond that is high enough that if they leave or go belly up the people are not left high and dry. Concerning Spring Meadows Estates – they did have some work done on that. Some of the lots were corrected. She thinks that there is only a handful left. William Cundiff stated there is only a handful outstanding. He has been bothering the developer to give him their names specifically – he is still waiting for that list. Once he gets that list he plans to call them himself. It is his understanding that some of the people are looking for compensation – it’s really in their best interest to transfer the road to the Town so they can accept it as a Town Road. Shirley Mosczynski stated she thought the developer was going to continue to work with the people to get this done. William Cundiff stated he is but he has hit a wall at this point. Shirley Mosczynski brought up Laurel Heights. Three times it has come to Town Meeting and three times accepted and then they couldn’t accept it. That is not fair to the Town’s people. William Cundiff stated that it is why he is developing a draft policy – specifically because of Laurel Heights. They really need to have every thing in place before going to Town Meeting. William Cundiff will forward the policy as soon as he has it wrapped up.

6. Public Hearing – Change Conditions for Bailey’s:
In the agenda is an application from Anthony Hayes, d/b/a Baileys to change the hours which includes, Form 43; ABCC instruction for Change of Hours; ABCC Matrix of Liquor License Transactions; Letter from Anthony Hayes, received December 2, 2004; Affidavit of Notice of Mailing to Abutter and Others; Letter to Abutters, from Suzanne Kane, dated November 17, 2004; Certified copy of Abutters List, dated November 17, 2005; Assessors Map showing immediate abutters, Map 163-94; handed out prior to the meeting an email to Suzanne Kane, from Adelle Reynolds, dated December 7, 2004, re: Liquor Licenses; Douglas Fire Department – Inspection Report, for Bailey’s, dated December 3, 2004. Anthony Hayes did not come for the hearing. Suzanne Kane stated he had not called her to say he would not be there and she was not clear on what his intentions were, he had stated he wanted to remain open one hour longer on days prior to Holidays. Paula Brouillette stated she felt they should wait until their next meeting for this item and request that Anthony Hayes bring a letter as to his wishes. Paula Brouillette made a motion to continue the Hearing until December 21st at 7:45 pm. David Furno seconded the motion. All – aye. Suzanne Kane will call Mr. Hayes in the morning.

7. Approve Liquor License Renewals:
In the agenda is a list of the 2005 Liquor License Renewals; a copy of a certified letter sent to all license holders, from Suzanne Kane, dated October 26, 2004; Town of Douglas – Liquor License Requirements; Massachusetts Smoke-free Workplace Law; MGL Chapter 10, §74: Fire Safety; Notice To All Retail Licensees, from ABCC; Sales on Legal Holidays 2005; Sunday sales by Section 15 licensees annually on a Statewide basis; response from Tax Collector Pam Carter; 2005 License Renewal Application for Slovak Catholic Sokol Gymnastic Club; Workers Compensation Certificate of Insurance for Slovak Catholic Gymnastic Club, Inc.; Worker’s Compensation Insurance Affidavit for Slovak Catholic Sokol Gymnastic Club, Inc.; Bar Code Certification Id’s; a check to the Town of Douglas, from Slovak Catholic Sokol Gymnastic Club, Inc.; 2005 Club License and Conditions for Slovak Catholic Sokol Gymnastic Club, Inc.; 2005 License Renewal Application for Douglas Convenience Center, Inc.; Workers Compensation Certificate of Insurance for Douglas Convenience Center, Inc.; Worker’s Compensation Insurance Affidavit for Douglas Convenience Center, Inc.; Douglas Fire Department Inspection Report for Douglas Convenience Center, Inc., dated November 17, 2004; check to the Town of Douglas, from Douglas Convenience Center, Inc.; 2005 Retail Package Goods Store License and Conditions for Douglas Convenience Center, Inc.; 2005 License Renewal Application for Digger’s Liquors, Inc.; Workers Compensation Certificate of Insurance for Digger’s Liquors, Inc.; Worker’s Compensation Insurance Affidavit for Digger’s Liquors, Inc.; Douglas Fire Department Inspection Report for Digger’s Liquors, Inc.; a check to the Town of Douglas, from Digger’s Liquors, Inc.; 2005 Retail Package Goods Store License and Conditions for Digger’s Liquors, Inc.; 2005 License Renewal Application for Douglas Package Store, Inc.; Workers Compensation Certificate of Insurance from Douglas Package Store, Inc.; Worker’s Compensation Insurance Affidavit for Douglas Package Store, Inc.; Douglas Fire Department Inspection Report for Douglas Package Store, Inc., dated October 18, 2004; a check to the Town of Douglas, from Douglas Package Store, Inc.; a 2005 Retail Package Goods Store License and Conditions for Douglas Package Store, Inc.; 2005 License Renewal Application for MBTH, Inc.; Workers Compensation Certificate of Insurance for MBTH, Inc.; Worker’s Compensation Insurance Affidavit for MBTH, Inc.; a check to the Town of Douglas, from MBTH, Inc.; 2005 All Kinds of Alcoholic Beverages and Conditions for MBTH, Inc.; 2005 License Renewal Application for GVN Pizza Restaurants, Inc.; Approved Form 43 from 2002 for GVN Pizza Restaurants, Inc.; Workers Compensation Certificate of Insurance for GVN Pizza Restaurants, Inc.; Worker’s Compensation Insurance Affidavit for GVN Pizza Restaurants, Inc.; Douglas Fire Department Inspection Report for GVN Pizza Restaurants, Inc., dated October 13, 2004; a check to the Town of Douglas, from GVN Pizza Restaurants, Inc.; 2005 Wines and Malt Beverages License and Conditions for GVN Pizza Restaurants, Inc.; 2005 License Renewal Application for Blackstone Valley Beagle Club, Inc.; Worker’s Compensation Insurance Affidavit for Blackstone Valley Beagle Club, Inc.; Douglas Fire Department Inspection Report for Blackstone Valley Beagle Club, Inc., dated October 16, 2004; a check to the Town of Douglas from Blackstone Valley Beagle Club, Inc.; 2005 All Kinds of Alcoholic Beverages License and Conditions for Blackstone Valley Beagle Club, Inc.; 2005 License Renewal Application for Marlene Bosma d/b/a Douglas Flea Market Place; Worker’s Compensation Insurance Affidavit for Marlene Bosma d/b/a Douglas Flea Market Place; Douglas Fire Department Inspection Report for Marlene Bosma d/b/a Douglas Flea Market Place, dated November 18, 2004; a check to the Town of Douglas from Marlene Bosma d/b/a Douglas Flea Market Place; 2005 Wines and Malt Beverages License and Conditions for Marlene Bosma d/b/a Douglas Flea Market Place; 2005 License Renewal Application for Whitinsville Fish & Game Club, Inc.; Worker’s Compensation Insurance Affidavit for Whitinsville Fish & Game Club, Inc.; Douglas Fire Department Inspection Report for Whitinsville Fish & Game Club, Inc., dated November 29, 2004; a check to the Town of Douglas, from Whitinsville Fish & Game Club, Inc.; 2005 All Kinds of Alcoholic Beverages License and Conditions from Whitinsville Fish & Game Club, Inc.; and a letter to the Board of Selectmen, from Police Chief Foley, dated November 29, 2004, re: Liquor License Renewals. Handed out prior to the meeting is a letter to the Milford Board of Selectmen, from the Milford Police Department, dated November 22, 2004, re: Liquor Safety Training, Regulations. Michael Guzinski reported that the State passed a law concerning the requirements of all alcoholic beverage applicants submitting a valid certificate of inspection as defined in MGL Chapter 143 and signed by the head of the fire department as defined in Chapter 148; which will not really be going into effect until next year. The Fire Chief has the authority to shut an establishment down until issues are addressed. Suzanne Kane explained that she submitted the Douglas Fire Department Inspection Reports any way to allow the Board to get familiar with them. Shirley Mosczynski asked if the recommendations from Chief Foley could be added to the conditions. In respect to the Inspection Reports, Chief Gonynor stated that some of the violations need to be addressed. Michael Guzinski stated that most communities have very strict policies requiring employees to get T.I.P. (Training Intervention Procedures) trained; which is something he would like the Board to implement next year. He stated he will be working with Chief Foley to get a draft policy together. Chief Foley provided a sample policy from Milford. Once the policy has been approved a notice will go out to all Liquor License holders. Paula Brouillette asked Chief Gonynor what conditions he thinks would be appropriate from the Board on the violation items. Chief Gonynor stated he doesn’t think the Board has authority this year the way the law is written. Right now the authority is with the Fire Department. He has talked to club managers and he is satisfied with what they are going to do. Chief Gonynor stated he will give them reasonable time to comply then he will check on them again. If they don’t comply, under MGL Chapter 148 he can take them to court. Chief Gonynor stated one thing the establishments are supposed to do is have fire training. Next year he will ask to see their logs. Shirley Mosczynski again reminded the Board to take heed of Chief Foleys recommendations.
 Slovak Catholic Sokol Gymnastic Club, Inc.: Paula Brouillette made a motion to approve the Liquor License Renewal for Slovak Catholic Sokol Gymnastic Club, Inc. as presented and add the condition to provide emergency contact information listing contact names and phone numbers. David Furno seconded the motion. All – aye.
 Douglas Convenience Center, Inc.: Paula Brouillette made a motion to approve the Liquor License Renewal for Douglas Convenience Center, Inc. as presented and add the condition to provide emergency contact information listing contact names and phone numbers. David Furno seconded the motion. All – aye.
 Digger’s Liquors, Inc.: Paula Brouillette made a motion to approve the Liquor License Renewal for Digger’s Liquors, Inc. as presented and add the condition to provide emergency contact information listing contact names and phone numbers. David Furno seconded the motion. All – aye.
 Douglas Package Store, Inc.: Paula Brouillette made a motion to approve the Liquor License Renewal for Douglas Package Store, Inc. as presented and provide the condition to provide emergency contact information listing contact names and phone numbers. David Furno seconded the motion. All – aye.
 MBTH, Inc. d/b/a Bailey’s: Paula Brouillette made a motion to approve the Liquor License Renewal for MBTH, Inc. d/b/a Bailey’s as presented and provide the condition to provide emergency contact information listing contact names and phone numbers. David Furno seconded the motion. All – aye.
 GVN Pizza Restaurants, Inc. d/b/a Gregory’s: Suzanne Kane reminded the Board that GVN owes taxes. Paula Brouillette made a motion to approve the Liquor License Renewal for GVN Pizza Restaurants, Inc. d/b/a Gregory’s as presented, to provide the condition to provide emergency contact information listing contact names and phone numbers and conditional on past taxes being brought current. David Furno seconded the motion. All – aye.
 Blackstone Valley Beagle Club, Inc.: Paula Brouillette made a motion to approve the Liquor License Renewal for Blackstone Valley Beagle Club, Inc. as presented and provide the condition to provide emergency contact information listing contact names and phone numbers. David Furno seconded the motion. All – aye.
 Marlene Bosma d/b/a Douglas Flea Market Place: Paula Brouillette made a motion to approve the Liquor License Renewal for Marlene Bosma d/b/a Douglas Flea Market Place as presented and provide the condition to provide emergency contact information listing contact names and phone numbers. David Furno seconded the motion. All – aye.
 Whitinsville Fish & Game Club, Inc.: Paula Brouillette made a motion to approve the Liquor License Renewal for Whitinsville Fish & Game Club, Inc. as presented and provide the condition to provide emergency contact information listing contact names and phone numbers. David Furno seconded the motion. All – aye.

8. Change in Managers – Whitinsville Fish & Game Club:
In the agenda is a Form 43 – Change of Manager for Whitinsville Fish & Game Club, Inc., dated November 29, 2004; Form 997, for Whitinsville Fish & Game Club, Inc., dated November 29, 2004; Form A for Whitinsville Fish & Game Club, Inc.; Annual Meeting Minutes from January 1, 2004 for Whitinsville Fish & Game Club; a check to the Commonwealth Of Massachusetts from William Harney for Whitinsville Fish & Game Club, Matrix of Liquor License Transaction; and handed out prior to the meeting is the signature page from the Board Meeting of the Whitinsville Fish & Game Club, Inc. of January 15, 2004. Suzanne Kane explained that William Harney is the New Manager replacing Robert Novack. However William Harney signed all the paperwork when it should have been signed by Robert Novack. Suzanne Kane stated she confirmed this with ABCC and asked the Board to approve the application contingent upon Mr. Novack signing the paperwork. Paula Brouillette made a motion to approve the Change of Manager Application for Whitinsville Fish & Game Club, Inc. conditional on all paperwork being signed off by past Manager Robert Novack. David Furno seconded the motion. All – aye.

9. Municipal Vehicle Policy:
In the agenda is a memo to the Board of Selectmen, from Michael Guzinski, dated November 1, 2004, re: Municipal Vehicle Policy; an email to Michael Guzinski, from Town Counsel Darren Klein, dated November 1, 2004, re: DPW Policy on Use of Town Vehicles; copy of “Rules Governing Use of Municipal Vehicles”; MIIA Rewards “Sample Fleet Safety & Use Policy”; FY04 MIIA Rewards Detailed Program Guidelines”. Michael Guzinski reported that the Highway Superintendent wants to institute this item at the Highway Department. Michael Guzinski stated Edward Therrien asked him to institute it as a Municipal wide policy. He asked the Board to review and place this item on the agenda for December 21st. Michael Guzinski explained that the policy came from a sample policy from MIIA – it’s very standard. Paula Brouillette questioned item 12 which states no employee may use a municipal vehicle for out of state use without advanced approval of the Town Administrator. She wondered if that posed a problem to Douglas because the Town is so close to the boarder. Michael Guzinski concurred it might – they may want to look at that. Shirley Mosczynski asked if Police and Fire do not fall under this policy. Michael Guzinski stated MIIA excludes them because of the conditions they work under.

10. Minutes:
 August 3, 2004:
Paula Brouillette made a motion to approve the minutes of August 3, 2004 as submitted. David Furno seconded the motion. All – aye.
 September 21, 2004 – Executive Session: Paula Brouillette made a motion to approve the minutes of September 21, 2004 – Executive Session as presented and not release. David Furno seconded the motion. All – aye.
 October 19, 2004: Paula Brouillette made a motion to approve the minutes of October 19, 2004 as amended. David Furno seconded the motion. All – aye.
 November 1, 2004: Paula Brouillette made a motion to approve the minutes of November 1, 2004 as presented. David Furno seconded the motion. All – aye.

11. Administrators Report:
Michael Guzinski had no report.

12. Old/New Business:
Old:
 Housing Plan:
Paula Brouillette asked if they have moved forward on a Housing Plan. Michael Guzinski stated William Cundiff has been working with Planner Larry Koff – he does not have an update but he will talk to William Cundiff. Shirley Mosczynski stated they established a Housing Partnership Committee but they have not met yet – need to get them moving. Paula Brouillette stated they also need an update on the EO418 – who will be working on the items. Shirley Mosczynski stated they need a workshop and should invite the Economic Development Committee. Michael Guzinski will set up.
 Library Building Committee: Paula Brouillette asked if there has been any update to the Library Building Committee since their meeting November 1, 2004 in which Michael Guzinski was going to see if any of the members who do not attend meetings would be willing to resign. Michael Guzinski stated he has not received any resignations.
 Municipal Agreement: Paula Brouillette asked for an update on the Municipal Agreement between Uxbridge and Douglas for the Shell Gas Station. Michael Guzinski stated he has spoken to Town Counsel – it’s in their court and they will contact them when it is ready to finalize.
 Finance Policy: Paula Brouillette stated she would like to see a Finance Policy around Free Cash. They are having a Finance Team meeting next week – since they will have the right people there she would like to recommend that at the next Finance Team meeting they come up with a draft for the Boards December 21st meeting.
 Executive Session Minutes: Shirley Mosczynski, in regards to the Executive Session Minutes of September 21, 2004, page 3 or 5, the item at the end of the first paragraph; asked Michael Guzinski if has gotten an answer on it. Michael Guzinski stated he has and will get something in writing.

13. Adjournment:
Paula Brouillette made a motion to adjourn at 8:45 pm. David Furno seconded the motion. All – aye.


Respectfully submitted,


Suzanne Kane
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