BOS - December 21, 2004

BOS - December 21, 2004

Postby Suzanne Kane » Wed Nov 05, 2008 3:09 pm

Board of Selectmen
Agenda
December 21, 2004

7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:15 pm
4. Approve Class II License Renewals

5. Approve Common Victuallers License Renewals

6. Approve Automatic Video License Renewals

7. Approve Entertainment License Renewals

8. Approve Pool Table License Renewals

7:45 pm
9. Continue Hearing – Change of Hours for Baileys

10. Designation of Enforcing Agent

11. DOR Consulting Services

12. Recreations request – return funds

13. Municipal Vehicle Policy

14. Minutes: Sept. 21st, Nov. 30th, and Nov. 30th Executive Session

15. Administrators Report

16. Old / New Business

17. Executive Session

18. Adjournment
_____________________________________________________________________
Future Agenda Items:
January 4th:
Space Needs with School Committee
_____________________________________________________________________
_____________________________________________________________________
Board of Selectmen
Meeting Minutes
December 21, 2004
Approved January 18, 2005

1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:00 pm. In attendance: Paula Brouillette, Rich Preston, David Furno, Edward Therrien, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Other staff and citizens: Police Chief Foley, Conservation Commission member Linda Brown, Kevin Stolte, Anthony Hayes, Eileen Cardogno, Kevin Cardogno, Philip Smith, and Tribune Reporter Tom Mattson.

2. Chairman’s Announcements:
• Happy Holidays:
Shirley Mosczynski extended a Happy Healthy Holiday wish to everyone from the Board of Selectmen.
• FY04 Annual Report: Shirley Mosczynski reported that the FY04 Annual Fiscal Report was done and available. She commended Suzanne Kane for her work.

3. Citizen’s Forum:
No citizens came forward. Later in the meeting after item 13 Shirley Mosczynski noticed a citizen in the audience and asked what he was there for. Philip Smith of 135 Franklin Street stated he came for citizen’s forum but missed it. Shirley Mosczynski invited him to the table. Philip Smith stated he wanted to know if anything is going to be done about the power outages. Shirley Mosczynski stated she was just about to talk about them. She stated they are very frustrating; there were three in June. She stated that when the power went out on Monday, December 20th she called Michael Peterson, Mass Electric Account Manager and was referred to call Michael McCann. She did call Michael McCann and explained that due to the power outage, school was cancelled twice and businesses and the Municipal Center were affected. Mr. McCann stated they were showing ‘faulty equipment’ on the Uxbridge / Douglas line on Rt. 16. Shirley Mosczynski then stated she was told there was fire coming from the lines in front of the VFW building so she tracked down a Mass Electric truck. The repair man told her the transformer at the VFW blew and the other problem was due to faulty equipment but they could not find the problem. Shirley Mosczynski stated that Michael McCann could not assure her that the power would not go down again and that they were looking into the problem. She asked for a full report but has not seen it yet. Philip Smith stated that he had contacted Senator Moore twice and in October he spoke to someone at National Grid and was told the infrastructure is antiquated. He stated he is glad to hear the Board of Selectmen is keeping on top of it. Shirley Mosczynski stated it was time to invite Michael Peterson back before the Board. Shirley Mosczynski asked the Board if they should send a letter to Senator Moore and Representative Kujawski. Consensus of the Board to have Michael Guzinski send a letter to Senator Moore and Representative Kujawski. Paula Brouillette thanked Mr. Smith for his participation in contacting Mass Electric. Shirley Mosczynski suggested a citizen petition might also help.

4. Approve Class II License Renewals:
In the agenda is a list of 2005 Class II Licenses; a memo to Police Chief Foley, Fire Chief Gonynor, Building Commissioner Adelle Reynolds, and Town Collector Pam Carter, from Suzanne Kane, dated November 3, 2004, re: Class II Renewals; a letter to the Board of Selectmen, from Town Counsel, dated December 20, 2004, re: Class II License; a letter to all license holders, from Suzanne Kane, dated October 26, 2004; Class II License Application Requirements checklist; a fax to Town Counsel, from Suzanne Kane, dated December 16, 2004, re: Class II Questions; a memorandum to Local Licensing Authorities, from Deputy General Counsel for RMV, dated May 2004, re: Issues Relating to Class II Dealers under G.L. 140, §58; Chapter 422 of the Acts of 2002 – An Act Relative to Certain Motor Vehicle Dealers; a letter to the Board of Selectmen, from an anonymous source, received December 2, 2004; Registry of Motor Vehicles 540 CMR 18.00; MGL 140 §58 - Sale of Second Hand Motor Vehicles; MGL Chapter 140 §59 – Licensing authorities; expiration; fees; application; prerequisites; premises; ordinance regulations; revocation; notice; MGL 140 §62 – Record book; contents; MGL 140 §66 – Entering premises; investigation; examination of vehicles; parts, books, papers and inventories; MGL 140 §68 – Unlicensed business; MGL 140 §69 – Violation of statutes, rules or regulations; MGL 90 §7N.25 – Express warranty by dealer of used motor vehicle; issuance; consumer’s rights and remedies; a letter to the Board of Selectmen, from Police Chief Foley, dated December 15, 2004, re: Class II Licenses; a letter to Suzanne Kane, from Building Commissioner Adelle Reynolds, dated December 13, 2004, re: Class II Licenses; a memo to Suzanne Kane, from Town Collector Pam Carter; 2004 Real Estate Tax bill for Allen Linnell, 121 Davis Street, 2005 Real Estate Tax bill for Allen Linnell, 121 Davis Street; an Application packet for Class II License from Allen Linnell, d/b/a A-1 Auto Sales & Repair, 121 Davis Street; an Application packet for Class II License for Jean Chamberlain, d/b/a Douglas Auto & Truck Sales, 169 Davis Street; an Application packet for Class II License for Michael Stanick d/b/a Douglas Equipment Corp, 18 Glen Street; an Application packet for Class II License from Kevin Stolte d/b/a K2 Automotive, 3 Glen; an Application packet for a Class II License from Timothy Lapan d/b/a T.J. Lapan Co, 89 Yew Street; an Application packet for a Cass II License from Daniel Shurick d/b/a Dan’s Auto Repair, 109 Davis Street; an Application packet for a Class II License from William Lambert d/b/a Mark’s Auto Sales, 4 White Ave. Suzanne Kane reported that after the office had received a letter from the Deputy General of the RMV stating the Class II License had been extended to include two additional categories of used vehicle sellers. Selling and buying second hand cars no longer had to be the principal business. The Deputy General also warned that Class II License holders could not work from their home. Suzanne Kane then explained that the office received a letter from an anonymous source charging Douglas with issuing Class II Licenses to individuals working out of their home and not a business siting MGL. Feeling there was a conflict between this information and MGL Suzanne Kane explained that she then contacted Town Counsel to clear up these questions. Town Counsel concurred with the Deputy General’s definition on the expansion of the license. On the issue of Licensees working from home, Town Counsel stated the Board of Selectmen were not prohibited from issuing Class II licenses – the Registry’s memorandum only addresses the question of whether such businesses will meet the Registry’s criteria for issuance of a “dealers plate”. Suzanne Kane also explained that if some one is selling from their home, Town Counsel advised the licensee show proof of a relationship with a repair facility in order to satisfy MGL requirements for repairs.
• A1 Auto Sales & Repair: Shirley Mosczynski read the 2004 conditions and noted that according to Building Commissioner Adelle Reynolds A1 Auto has not been complying with the set conditions. Shirley Mosczynski also noted Allen Linnell owes personal taxes. Rich Preston recommended and made a motion to hold on issuing a Class II License to Allen Linnell d/b/a A1 Auto Sales & Repair until the conditions are met and his taxes are paid. David Furno seconded the motion. All – aye.
• Douglas Auto & Truck Sales: Shirley Mosczynski read the conditions and noted that according to Adelle Reynolds there is another type of business at this location. Rich Preston made a motion to approve the Class II License for Jean Chamberlain d/b/a Douglas Auto & Truck Sales as presented with the conditions. David Furno seconded the motion. All – aye.
• Douglas Equipment Corp.: Shirley Mosczynski read the conditions. Suzanne Kane reported that Michael Stanick d/b/a Douglas Equipment does not have a Business Certificate from the Town Clerk and asked the Board to approve his license subject to obtaining one. Paula Brouillette made a motion to approve the Class II License for Michael Stanick d/b/a Douglas Equipment Corp. as presented with conditions and subject to Michael Stanick obtaining a Business Certificate from the Town Clerk. David Furno seconded the motion. All – aye.
• K2 Automotive: Shirley Mosczynski told the Board that there were no conditions with this License Suzanne Kane looked back over past licenses and there were never more than what is on the license. Rich Preston made a motion to approve the Class II License for Kevin Stolte d/b/a K2 Automotive as presented. David Furno seconded the motion. All –aye.
• T.J. Lapan Co.: Shirley Mosczynski read the conditions. Suzanne Kane reported that Timothy Lapan does not have a Business Certificate from the Town Clerk. Paula Brouillette made a motion to approve the Class II License for Timothy Lapan d/b/a T.J. Lapan Co. as presented with condition and subject to Timothy Lapan obtaining a Business Certificate from the Town Clerk. Rich Preston seconded the motion.
All –aye.
• Dan’s Auto Repair: Shirley Mosczynski read the conditions. Suzanne Kane reported that Daniel Shurick does not have a Business Certificate from the Town Clerk. Rich Preston made a motion to approve the Class II License for Daniel Shurick d/b/a Dan’s Auto Repair as presented with conditions and subject to Daniel Shurick obtaining a Business Certificate from the Town Clerk. Paula Brouillette seconded the motion. All – aye.
• Mark’s Auto Sales: Shirley Mosczynski read the conditions. Suzanne Kane stated she had concerns about this application – the applicant sold the property on White Ave. in 2000. Suzanne Kane reported that in the past the applicant has used the 4 White Ave address on the application but this year has just White Ave and a Rutland Mass residence. William Lambert also does not have a Business Certificate from the Town Clerk. Rich Preston made a motion to hold on issuing a Class II License until a business address and location can be clarified. David Furno seconded the motion.
All – aye.

5. Approve Common Victuallers License Renewals:
In the agenda is a list of 2005 Common Victualler License Holders; a letter to all common Victualler license holders, from Suzanne Kane, dated November 15, 2004; a memo to Police Chief Foley, Fire Chief Gonynor, Building Commissioner Adelle Reynolds, Town Collector Pam Carter, and the Board of Health, from Suzanne Kane, dated November 15, 2004, re: Common Vic Renewals; a memo from the Town Collector; an Application packet for Common Victuallers License from Bailey’s; an Application packet for Common Victualler’s License from Douglas Flea Market; an Application packet for a Common Victuallers License from The Goodness Store; an Application packet for Common Victualler’s License for Douglas Convenience Center; an Application packet for Common Victualler’s License for Gregory’s Pizza; an Application packet for Common Victualler’s License from Slovak Catholic Sokol Club; an Application packet for Common Victualler’s License for Douglas Elementary School; an Application packet for Common Victualler’s License for Douglas High School; an Application packet for Common Victualler’s License for the Douglas Intermediate School; an Application packet for a Common Victualler’s License for Ronald Forget d/b/a Breezy Picnic Grounds; an Application packet for Common Victualler’s License for Children’s Haven; an Application packet for a Common Victualler’s License from Douglas Youth Baseball; an Application packet for a Common Victualler’s License from the Little Coffee Bean; an Application packet for Common Victualler’s License for The Picket Fence Restaurant; a memo to the Board of Selectmen, from Suzanne Kane, dated December 16, 2004, re: Item 5 – Common Victualler’s; and a letter to the Board of Selectmen, from Police Chief Foley, dated December 15, 2004, re: License Renewals. Suzanne Kane reported that their packet contains what has been received there are a couple more applications due and when they come in she will bring them to the Board. Shirley Mosczynski referred to Police Chief Foley’s memo asking all owners and managers to verify their emergency contact information, hours of operation and whether or not the business is alarmed.
• Bailey’s: Rich Preston made a motion to approve the Common Victualler’s License for Anthony Hayes d/b/a Bailey’s as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed. Edward Therrien seconded the motion.
All – aye.
• Douglas Flea Market: Rich Preston made a motion to approve the Common Victualler’s License for Marlene Bosma d/b/a Douglas Flea Market as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed. Paula Brouillette seconded the motion. All – aye.
• The Goodness Store: Suzanne Kane asked the Board to approve this license subject to receiving an updated Worker’s Compensation Certificate of Insurance. Paula Brouillette made a motion to approve the Common Victualler’s License for Joseph Quintal d/b/a The Goodness Store as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed and subject to receiving an updated Worker’s Compensation Certificate of Insurance. Rich Preston seconded the motion. All – aye.
• Douglas Convenience Center: Rich Preston made a motion to approve the Common Victualler’s License for Ray Whitehead Douglas Convenience Center, Inc. d/b/a Family convenience Center as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed. Paula Brouillette seconded the motion.
All – aye.
• Gregory’s Pizzeria: Paula Brouillette made a motion to approve the Common Victualler’s License for Vaia Pritsoulis GVN Pizza Restaurants, Inc. d/b/a Gregory’s Pizzeria and Restaurant as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed. Edward Therrien seconded the motion. All – aye.
• Slovak Catholic Sokol Gymnastic Club: Suzanne Kane asked the Board to approve this license subject to receiving an updated Worker’s Compensation Certificate of Insurance. Paula Brouillette made a motion to approve the Common Victualler’s License for James Kocur Slovak Catholic Sokol Gymnastic Club as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed and subject to receiving an updated Worker’s Compensation Certificate of Insurance. David Furno seconded the motion. All –aye.
• Douglas Elementary School: Rich Preston made a motion to approve the Common Victualler’s License for Judith Manyak FSD – Douglas Elementary School as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed and waiving the fee. Edward Therrien seconded the motion. All – aye.
• Douglas High School: Rich Preston made a motion to approve the Common Victualler’s License for Judith Manyak FSD – Douglas High School as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed and waiving the fee. Paula Brouillette seconded the motion. All – aye.
• Douglas Intermediate Elementary School: Rich Preston made a motion to approve the Common Victualler’s License for Judith Manyak FSD – Douglas Intermediate Elementary School as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed and waiving the fee. Paula Brouillette seconded the motion. All – aye.
• Breezy Picnic Grounds: Paula Brouillette made a motion to approve the Common Victualler’s License for Ron Forget d/b/a Breezy Picnic Grounds as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed. Rich Preston seconded the motion. All – aye.
• Children’s Haven, Inc.: Rich Preston made a motion to approve the Common Victualler’s License for Ann Roon of Children’s Haven, Inc. as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed and waiving the fee. Paula Brouillette seconded the motion. All – aye.
• Douglas Youth Baseball: Paula Brouillette made a motion to approve the Common Victualler’s License for Bonnye Doyon of Douglas Youth Baseball for a Common Victualler’s License as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed and waiving the fee. David Furno seconded the motion. All – aye.
• The Little Coffee Bean: Rich Preston made a motion to approve the Common Victualler’s License for Nicholas Gianakis d/b/a The Little Coffee Bean as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed. Paula Brouillette seconded the motion. All – aye.
• The Picket Fence: Suzanne Kane asked the Board to approve this license subject to receiving an updated Worker’s Compensation Certificate of Insurance. Paula Brouillette made a motion to approve the Common Victualler’s License for Diana Dube d/b/a The Picket Fence Restaurant, Inc. as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed and subject to receiving an updated Worker’s Compensation Certificate of Insurance. David Furno seconded the motion. All – aye.

6. Approve Automatic Video License Renewals:
In the agenda is a list of Automatic Amusement License Holders; a letter to all license holders, from Suzanne Kane, dated November 8, 2004; a letter to the Board of Selectmen, from Police Chief Foley, dated December 15, 2004, re: License Renewals; a memo from Town Collector Pam Carter; 2004 Personal Property Taxes for Cate’s Axe Mill Tavern; 2003 Personal Property Taxes for Cate’s Axe Mill Tavern; an Application packet for Automatic Amusement for MBTH, Inc. d/b/a Bailey’s; an Application packet for Automatic Amusement for The Goodness Store, Inc; and an Application packet for Automatic Amusement for Ronald Forget d/b/a Breezy Picnic Grounds.
Shirley Mosczynski referred to Police Chief Foley’s memo asking all owners and managers to verify their emergency contact information, hours of operation and whether or not the business is alarmed.
• Bailey’s: Paula Brouillette made a motion to approve the Automatic Amusement License for Tony Hayes d/b/a Bailey’s as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed. David Furno seconded the motion. All – aye.
• The Goodness Store: Taken after item 9 – Continue Hearing due to time. Paula Brouillette made a motion to approve the Automatic Amusement License for Joseph Quintal d/b/a The Goodness Store, Inc. as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed. Rich Preston seconded the motion. All – aye.
• Breezy Picnic Grounds: Paula Brouillette made a motion to approve the Automatic Amusement License for Ron Forget d/b/a Breezy Picnic Grounds as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed. David Furno seconded the motion. All – aye.

7. Approve Entertainment License Renewals:
In the agenda is a letter to Tony Hayes, from Suzanne Kane, dated November 8, 2004; an Application packet for Entertainment License from MBTH Inc. d/b/a Bailey’s. Shirley Mosczynski referred to Police Chief Foley’s memo asking all owners and managers to verify their emergency contact information, hours of operation and whether or not the business is alarmed. Rich Preston made a motion to approve the Entertainment License for Tony Hayes MBTH d/b/a Bailey’s as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed. David Furno seconded the motion. All –aye.

8. Approve Pool Table License Renewals:
In the agenda is an Application packet for Pool Tables from MBTH, Inc. d/b/a Bailey’s. Paula Brouillette made a motion to approve the Pool Table License for Tony Hayes MBTH d/b/a Bailey’s as presented conditional on receiving emergency contact information to include contact name and number, hours of operation and whether or not the business is alarmed. David Furno seconded the motion. All –aye.

9. Continue Hearing – change of Hours for Bailey’s:
In the agenda is the ABCC Matrix of Liquor License Transactions; Form 43 to Change Hours from Tony Hayes of Bailey’s, dated December 1, 2004; a letter to the Board of Selectmen, from Tony Hayes, received December 15, 2004, re: Bailey’s Liquor License; a letter to ABCC, from Tony Hayes, received December 2, 2004; an Affidavit of Notice of mailing to Abutters and other from Tony Hayes, dated December 1, 2004; a letter to all abutters, from Suzanne Kane, dated November 17, 2004; certified copy of Abutters List Report; and a letter to the Board of Selectmen, from Police Chief Foley, dated November 29, 2004. Shirley Mosczynski announced that the Public Hearing for Bailey’s to change hours of operation would continue from their December 21st meeting. Tony Hayes came before the Board. He reminded the Board that he had come before them once before to have his hours extended the day before a holiday. He is asking to change the conditions of his license to allow Bailey’s to be open until 1:00 am on any day before a holiday that falls on a night which he is only allowed to be open until 12:00 midnight. He stated he is trying to save the Board the trouble of doing it for each holiday and thinks there are only a couple. Rich Preston reminded Tony Hayes that there were previous discussions with his abutters on ambiance noise and fence issue. Tony Hayes reported that he had spoken to his landlord who chose not to do anything and he does not know what more he can do. Rich Preston stated he recalls there was shared responsibility. Tony Hayes stated he felt the outcome of the meeting was that he was responsible for when people leave his establishment – that they don’t go into the neighbors yards. When asked what he has done he stated he has a bouncer who patrols the parking lot after closing to make sure everyone leaves in an orderly fashion. Eileen Cardogno of 318 Main Street stated she owns the property that abuts Bailey’s – she has had a lot less people come into her yard but has had things stolen from her yard. Ms Cardogno stated she knows that the owner has spent a lot of money to fix the property but he puts new board on old posts which don’t last. She brought pictures in of the fence. Eileen Cardogno stated she does not have a problem with Bailey’s – they run a nice business. She has a problem with the fence. Rich Preston made a motion to close the hearing at 7:59 pm. David Furno seconded the motion. All – aye. Chief Foley stated he does not recommend the Board extend Bailey’s hours – he feels it’s a control problem and asked what is so special about an extra hour. Chief Foley stated he has concerns on a public safety standpoint – he deals with the aftermath. Chief Foley asked Mr. Hayes if he is looking to extend his hours before every holiday. Tony Hayes stated he looses business if he can not remain open. He is only looking at July 4th, New Years Eve, and Thanksgiving. Mr. Hayes stated it would allow him to operate his business. When he has to kick people out at midnight they say they would have gone somewhere else. Chief Foley stated he feels the Board should do it on a case by case instance. He’s not trying to hurt his business – he’s trying to stop people from drinking and driving. Paula Brouillette made a motion to deny Tony Hayes of MBTH, Inc. d/b/a Bailey’s application to extend the hours of operation by amending the conditions of his Liquor License but will look at on a case by case basis. David Furno seconded the motion. All – aye. Continuing the fence discussion Shirley Mosczynski asked if the Board wanted to meet with the owner of the building. Rich Preston asked if someone has already talked to him. Suzanne Kane stated she thought Adelle Reynolds had spoken to him which was confirmed by Eileen Cardogno by reading a letter she received. Rich Preston stated he was not sure a subsequent letter would be appropriate and supported inviting the owner in. Consensus of the Board to invite the owner of the building Bailey’s is in for discussion on the fence. Shirley Mosczynski asked Michael Guzinski to ask him to come in at their next meeting.

10. Designation of Enforcing Agent:
In the agenda is a copy of the Douglas General Bylaws, Article 4, Section 3 – Licenses and Permits. Michael Guzinski reported that this item came up because of issues with the Class II Licenses. The Bylaw reads that the Board of Selectmen is the Enforcing Agent or their Designee. Currently the Board of Selectmen is the Enforcing Agent and he recommends Building Commissioner Adelle Reynolds be designated as the Board of Selectmen’s Enforcing Agent for Class II Licenses. David Furno asked if he has spoken to Adelle Reynolds to which Michael Guzinski answered yes. He stated it’s common to have the Building Inspector do this. Rich Preston made a motion to appoint Adelle Reynolds as the Enforcing Agent for Class II Licenses as presented. David Furno seconded the motion. All – aye.

11. DOR Consulting Services:
In the agenda is a copy of a draft letter to Gerard Perry Acting Deputy Commissioner Division of Local Services, dated December 21, 2004 and a copy of DOR’s Town of Douglas Financial Management Review, dated August 1994. Michael Guzinski stated the Town had a Financial Review done August of 1994 at the Town’s request. He stated there have been a lot of changes in the community since. The DOR does this at no cost – he recommends the Board request another to see how the Town stands financially. Michael Guzinski reported that there is a 6 month lag time right now – it would not take place until next summer. Paula Brouillette stated she read the 1994 Review – if they look at all the recommendations DOR made that the Town has done; they have done a lot. She feels it would be worth while to do another to see how the Town compares to other communities. Shirley Mosczynski stated she found it very interesting. Originally it was lost but should have been out as a guide. She stated she hopes that when the next one is done it will be used as a guide. Paula Brouillette concurred stating it would be worthwhile to circulate the report to different departments that are identified in it and then get input from them. Rich Preston stated he would support having a review done and made a motion to request the Department of Revenue, Division of Local Services to conduct a “Financial Management Review” for the Town of Douglas. Paula Brouillette seconded the motion. All – aye.

12. Recreations request – return funds:
In the agenda is a letter to the Board of Selectmen, from the Recreation Department, dated December 6, 2004, re: Return of funds to Douglas Axmen Soccer; and a letter to the Board of Selectmen, from the Douglas Axmen Soccer Club, dated November 2, 2004, re: Martin Road Project. Michael Guzinski reported that the office received the enclosed letter from the Axmen Soccer Club requesting the $11,000 they gave the Town of Douglas for the construction of two soccer fields at the Martin Road Project. They are requesting the return of the money because the soccer fields have not been built and they feel there will not be any in the near future. Michael Guzinski stated the Recreation Department reported that some of the funds were spent and have requested the balance of $9,200 be returned to the Axmen Soccer Club. Michael Guzinski stated he spoke to the Axmen Soccer Club and they are aware that some funds were spent. Rich Preston stated he is in support of the Martin Road Project and would be interested in the status of the park and find if there is anything the Board could do to support it. He stated soccer has always been the poor child – maybe they could come speak to see if the Board could help, he would like a follow up. Shirley Mosczynski stated one of the problems is all of the Capital Projects have been put on hold because of the financial picture. She stated that last year Recreations situation was one of the top priorities but there was no funding. She suggests they talk to the Recreation Commission and get recommendation from Michael Guzinski. Rich Preston asked where Martin Road is in the Capital’s pecking order. Paula Brouillette stated the priority is high but there is no funding. She suggested William Cundiff be allowed to work on it. Now that the School is winding down they should know better where the Town is from a financial standpoint for Capital projects. Rich Preston suggested Michael Guzinski arrange to have the Axmen come in to talk to the Board. Rich Preston made a motion to approve the Recreation Commissions request to return $9,200 to the Douglas Axmen Soccer Club. Paula Brouillette seconded the motion. All – aye.

13. Municipal Vehicle Policy:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated December 16, 2004, re: Item 13 – Municipal Vehicle Policy; and the MIIA Rewards Sample Fleet Safety & Use Policy. Michael Guzinski reported that the enclosed policy is recommended by MIIA. He stated he recommends a change to #12, changing Town Administrator to Department Head so it reads, “No employee may use a municipal vehicle for out of state use without advance approval of the Department Head”. Michael Guzinski stated he has had no negative feedback from the Department Heads the policy effects. Shirley Mosczynski questioned Item 3 which states vehicles should only contain items for which the vehicle is designed for. She stated the employees who plow snow may want a radio with them. Michael Guzinski stated the meaning is that the Town is not responsible for items that belong to the employee. Paula Brouillette made a motion to accept the Fleet Safety & Use Policy as amended and implement by the Executive Administrator. Rich Preston seconded the motion. David Furno and Edward Therrien abstained for they are Town employees. All other members – aye. Shirley Mosczynski asked if the Policy will go into the Personnel Handbook. Michael Guzinski stated it will – he will handle.

14. Minutes:
• September 21, 2004:
Rich Preston made a motion to approve the minutes of September 21, 2004 as amended. Paula Brouillette seconded the motion. All – aye.
• November 30, 2004: Paula Brouillette made a motion to approve the minutes of November 30, 2004 as amended. Rich Preston seconded the motion. All – aye.
• November 30, 2004 – Executive Session: Paula Brouillette made a motion to approve the minutes of November 30, 2004 – Executive Session and not release. David Furno seconded the motion. All – aye.

15. Administrators Report:
• MIIA Grant:
Michael Guzinski read a letter received by Suzanne Kane, from MIIA, dated December 14, 2004 notifying her of a Loss Control Grant for the “Development of a Roof Inspection Program” in the amount of $2,500.

16. Old / New Business:
Old:
• Liquor Violations:
Chief Foley asked if he could speak under old business. He handed out a packet entitled Alcohol Compliance Investigation, December 17, 2004; and a letter to the Board of Selectmen, from Officer Aaron McLaughlin, dated December 17, 2004, re: Liquor Law Violations. Chief Foley reported that on Friday, December 17th an investigation into the illegal sale of alcohol to minors was conducted. Three businesses were in violation, two were second offences. Shirley Mosczynski asked if there was a recommendation for the Board. Chief Foley stated he would have one after the first of the year – he will put something in writing; then they can hold a hearing. Chief Foley stated his department is trying to train the establishments – they are trying to be proactive. He and Michael Guzinski had been talking about requiring TIP’s training – they would give applicants 6 months to come into compliance.

New:
• Shrewsbury decision on snow plowing:
Paula Brouillette passed around an article from the T&G December 21st paper, entitled ‘Shrewsbury limits road plowing”. The article reported on the Shrewsbury Selectmen’s decision to stop plowing unaccepted roads that are created after January 1st and to eventually stop plowing on almost all unaccepted roads. She stated that maybe this is something they could have on a future agenda to see if they can implement. Shirley Mosczynski stated they will be having a meeting with William Cundiff on the revised Road Acceptance Policy – they could tie it in with that meeting.

17. Executive Session:
Rich Preston made a motion to go into Executive Session at 9:05 pm, for the purpose of discussing strategy in preparation for negotiations with non-union personnel and to come back into regular session for the purpose of adjournment. Paula Brouillette seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, David Furno – aye, and Edward Therrien – aye.

Paula Brouillette made a motion to come out of Executive Session at 10:10 pm and return to Regular Session for the purpose of adjourning. David Furno seconded the motion. Paula Brouillette seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, David Furno – aye, and Edward Therrien – aye.

18. Adjournment:
Paula Brouillette made a motion to adjourn at 10:12 pm. David Furno seconded the motion. All – aye.


Respectfully submitted;


Suzanne Kane
Administrative Assistant
Suzanne Kane
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