BOS - January 21, 2003

BOS - January 21, 2003

Postby Suzanne Kane » Mon Nov 10, 2008 8:57 am

Board of Selectmen
Agenda
January 21, 2003


7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizens Forum

7:15 pm
4. Pole Petition: Arch Street (P02-108)

8:00 pm
5. Bailey’s (formally Axe Mill Tavern) Condition review.

8:15 pm
6. Skate Park – Form Committee

7. Property Use – Girl Scouts

8. Acceptance of Deed – Pinehill Development, LLC.

9. Conservation Restriction – Charles Church

10. Safety Committee

11. Proclamation – Girls State Championship Soccer Team

12. Minutes:
• October 15, 2002
• October 22, 2002 – Bylaw Workshop
• November 5, 2002
• November 5, 2002 – Executive Session
• November 12, 2002 – Bylaw Workshop
• November 19, 2002
• November 26, 2002 – Special Meeting for Ballot Question and Bylaw Workshop.
• December 3, 2002
• December 17, 2002

13. Administrators Report.
• Project Management Updates

14. Budget Status

15. Old/New Business

16. Adjournment
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Board of Selectmen
Meeting Minutes
January 21, 2003
February 4, 2003


1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:02 pm. In attendance: Paula Brouillette, Ron Forget, Edward Therrien, Executive Administrator Ken Mahony, and Administrative Assistant Suzanne Kane.

Other staff and citizens in attendance: T & G Reporter Steve Foskett, Mass Electric Senior OTR Roger Martinsen, Town Accountant Rich Mathieu, and Suzanne Gagnon.

2. Chairman’s Announcements:
Due to the extreme cold weather Shirley Mosczynski reminded the listening public to look out for their neighbors, especially the elderly.

3. Citizens Forum:
No citizens came forward.

4. Pole Petition: Arch Street (P02-108):
In the agenda packet is Pole Petition P02-108 for Arch Street, from Mass Electric; a memo to Bill Cundiff, Adelle Reynolds, Chief Foley, Edward Therrien, and Leon Mosczynski, from Administrative Secretary Jane Brule, dated December 9, 2002, re: Pole Petition P02-108 Arch Street; email to Jane Brule, from Adelle Reynolds, dated December 11, 2002, re: Pole Petition P02-108 Arch Street; a letter to the Board of Selectmen, from Police Chief Foley, dated December 17, 2002, re: Pole Petition; response from Leon Mosczynski; Town of Douglas Pole & Wire Locations Petition form P02-108, submitted December 9, 2002; and Notice to Abutters, dated January 2, 2003. Shirley Mosczynski opened the public hearing at 7:15 pm. Mass Electric Sr. OTR Roger Martinsen explained that this pole is needed to extend line to serve a new house at #28 Arch Street. Ron Forget made a motion to approved Mass Electric’s Pole Petition, P02-108 as presented. Edward Therrien seconded the motion. All – aye. Shirley Mosczynski closed the public hearing at 7:16 pm.

5. Bailey’s (formally Axe Mill Tavern) Condition Review:
In the agenda packet is a License History; Axe Mill Tavern Conditions for Kevin Bliss and John Beukema during 1990 to 1997; Cate’s Axe Mill Tavern Conditions for David Nadreau during 2000 to 2002; Douglas Alcoholic Liquor License Limitation; Regulations of the Alcoholic Beverages Control Commission; General Laws of Massachusetts Chapter 132, All Alcoholic Liquor Section 1, Definitions; General Laws of Massachusetts Chapter 138, Alcoholic Liquor, Section 12 Licenses authorizing sale of beverages to be drunk on premises; veterans & apos; organizations, corporation, etc.; suspension or revocation; hours of sale; 2003 License Alcoholic Beverages for MBTH Incorporated; 2003 Town of Douglas Alcohol License Conditions for Cate’s Axe Mill Tavern, Inc.; 2003 License Alcoholic Beverages for Douglas Flea Market Place; 2003 Town of Douglas Alcohol License Conditions for Douglas Flea Market Place; 2003 License Alcoholic Beverages for Douglas Village Package; 2003 Town of Douglas Alcohol License Conditions for Douglas Village Package; 2003 License Alcoholic Beverages for Digger’s Liquors, Inc., 2003 Town of Douglas Alcohol License Conditions for Digger’s Liquors, Inc.; Town of Douglas Sign By-Law, 7-20-99. Ken Mahony explained that this item is on the agenda because Bailey’s would like the Board to reconsider condition #3 which states, “No sign may be illuminated by neon gas, no sign may contain flashing lights, nor may any sign advertise the sale of alcohol”. The owners would like to be able to advertise the sale of different types of draft beer. Ken Mahony stated that since the Selectmen’s office was unable to determine the original cause of the condition; they need to determine what they want to see on the street. He stated that he sees no problem with the request. Ron Forget would like to know exactly what the owners of Bailey’s have in mind. Ken Mahony suggested getting an example from the owners. The Board agreed and asked that this item be placed on the agenda for February 4th.

6. Skate Park – Form Committee:
In the agenda packet is an Application for Boards and Commissions for Suzanne Gagnon, 2 C Street; Andrea Cutting, 9 Depot Street; Ronda Kaczmarek, 15 Mount Daniels Way; David Cheney, 8 Mechanic Street, and Dan Fierro, 101 Yew Street. At their December 3rd meeting the Board had voted to create a Skate Park Study Committee, whose role and responsibilities would be the following: • To study and select an appropriate location within the Town. • To study and select an appropriate skate park design, reflecting the needs and requirements of the young people who will be using it. • To explore various means of financing this project, including grants, fund-raisers, donations, and where needed and appropriate, Town funding. And • To devolve a long-range maintenance and supervision plan, including safety policies. Ken Mahony suggested that this committee be a sub-committee of the Recreation Commission. There was a consensus of the Board on this. Ron Forget made a motion to appoint Suzanne Gagnon, 2 C Street; Andrea Cutting, 9 Depot Street; Ronda Kaczmarek, 15 Mount Daniels Way; David Cheney, 8 Mechanic Street, and Dan Fierro, 101 Yew Street to the Skate Park Committee for a term ending June 30, 2003. Edward Therrien seconded the motion. All – aye.

7. Property Use – Girl Scouts:
In the agenda packet is an application for use of Town Property, from the Girl Scouts, to use the Municipal Center Resource Room February 28, 2002; and a Policy for use of Town Property, signed 1/7/03. Taken out of order after the Citizens Forum because there was time before the Pole Petition. Ron Forget approved the application for use of Town Property for the Girl Scouts, to use the Municipal Center Resource Room, on February 28, 2003. Paula Brouillette seconded the motion. All – aye.

8. Acceptance of Deed – Pinehill Development, LLC.:
In the agenda packet is a letter to Steve Zisk, Planning / Conservation Agent, from Kopelman and Paige, P.C., dated December 11, 2002, re: Acceptance of Deed; a quitclaim deed for Pinehill Development, LLC, grant to the Town of Douglas; approval of acceptance of deed to be signed by the Board of Selectmen. Ken Mahony explained that Pinehill Development was granting 4.17 acres of land for conservation, open space and passive recreation purposes. He stated that this has been hanging around for a while and he recommends it’s approval. Paula Brouillette made a motion to accept the deed from Pinehill Development, LLC as presented. Ron Forget seconded the motion. All – aye.

9. Conservation Restriction – Charles Church:
In the agenda packet is a letter to Steve Zisk, Planning / Conservation Agent, from Kopelman and Paige, P. C., dated December 19, 2002, re: Charles Church – Conservation Restriction; the Conservation Restriction for Trustees of the Charles L. Church, Jr. Trust for Parcel 9 on Assessor’s Map 185; Approval of Acceptance of Conservation Restriction; and Certificate of Trustees of Charles L. Church, Jr. Trust. Ken Mahony reported that this has also been around for some time, stating it’s pretty routine. Ron Forget made a motion to accept the Conservation Restriction of Parcel 9, on Assessor’s Map 185 as presented. Edward Therrien seconded the motion. All – aye.

10. Safety Committee:
Shirley Mosczynski had asked that a Safety Committee be formalized which she would like to include Executive Administrator Ken Mahony, Police Chief Patrick Foley, Fire Chief Don Gonynor, Highway Superintendent Edward Therrien, and Town Engineer Bill Cundiff. Mr. Mahony will contact the school to see if anyone there would be interested. Ron Forget feels a Safety Committee reacts to disaster. Paula Brouillette stated she thought this committee’s purpose was to work on road issues. Shirley Mosczynski stated the Town already has a disaster committee. She has spoken to all the Chiefs, Edward Therrien, and Bill Cundiff; all are willing to meet on road issues and make recommendations to the Board. She would like to see more background work, and more traffic safety reports done. Ron Forget asked if the committee would be looking at possible situations. Shirley Mosczynski said the purpose is to plan rather than wait for situations to arise. Mr. Forget stated that when a situation arises is when we react. Ken Mahony stated that is how he has been doing it, only he has the department heads make recommendations to him, and then he makes recommendations to the Board. Shirley Mosczynski stated the Board needs to be pro-active. Ron Forget asked if the committee would be meeting on a regular basis; he doesn’t want to waste people’s time. Paula Brouillette stated the Town is growing; the more we can be pro-active, the better off we will be. Some existing streets have increased traffic, which needs to be addressed by a Safety Committee. She is in favor of forming a Safety Committee and circumventing any potential problems. Paula Brouillette made a motion to establish a Safety Committee to include Police Chief Patrick Foley, Fire Chief Don Gonynor, Highway Superintendent Edward Therrien, and Town Engineer Bill Cundiff and would report to Executive Administrator Ken Mahony. Ron Forget stated that Ken Mahony should not be a ad hoc member, he should be a member of the committee. He then stated that if the committee is going to be a research committee, he is not going to second Paula Brouillette’s motion. But if an issue comes to the committee through the Board for review, he will second the motion. Ken Mahony stated that the first thing to come to the committee should be signs and complaints, then things the Board would submit; he does not think it will be a committee in the classic situation. Shirley Mosczynski stated that Chief Foley has tried to get a Committee like this established before. Ron Forget seconded the motion. All – aye.

11. Proclamation – Girls State Championship Soccer Team:
Suzanne Kane passed out a copy of the Proclamation proposed by Rich Preston for the Douglas High School Varsity Soccer Team, for winning the Division III State Championship, to be presented at an award ceremony January 25, 2003. Ron Forget made a motion to approve the Proclamation for “Douglas Girls Varsity Soccer Championship Day” as presented. Edward Therrien seconded the motion. All – aye.

12. Minutes:
• October 15, 2002:
Paula Brouillette made a motion to approve the minutes of October 15, 2002 as amended. Ron Forget seconded the motion. All – aye.
• October 22, 2002 – Bylaw Workshop: Ron Forget made a motion to approve the minutes of October 22, 2002 – Bylaw Workshop. Paula Brouillette seconded the motion. All – aye.
• November 5, 2002: Paula Brouillette made a motion to approve the minutes of November 5, 2002 as amended. Ron Forget seconded the motion. All – aye.
• November 5, 2002 - Executive Session: Ron Forget made a motion to approve the minutes of November 5, 2002 – Executive Session as amended, but not release. Paula Brouillette seconded the motion. All – aye.
• November 12, 2002 – Bylaw Workshop: Paula Brouillette made a motion to approve the minutes of November 12, 2002 – Bylaw Workshop. Edward Therrien seconded the motion. Ron Forget apposed, all other members – aye.
• November 19, 2002: Ron Forget made a motion to approve the minutes of November 19, 2002. Edward Therrien seconded the motion. All – aye.
• November 26, 2002 – Special Meeting for Ballot Question and Bylaw Workshop: Paula Brouillette made a motion to approve the minutes of November 26, 2002 – Special Meeting for Ballot Question and Bylaw Workshop. Ron Forget seconded the motion. All – aye.
• December 3, 2002: Ron Forget made a motion to approve the minutes of December 3, 2002 as amended. Paula Brouillette seconded the motion. All – aye.
• December 17, 2002: Ron Forget made a motion to approve the minutes of December 17, 2002 as amended. Paula Brouillette seconded the motion. All – aye.

13. Administrators Report:
• Project Management Updates:
• Connector Road:
Ken Mahony reported that the Connector Road is complete as far as construction goes. The final coat of blacktop will be done under Chapter 90 and paid for by this projects appropriation. He said $10,000 is on hold.
• New Windows – Early Childhood Center: Ken Mahony reported that the windows are here; work will be done during the Spring vacation.
• Hazardous Material removal – Old Elem. School and Post Office: Ken Mahony reported that this project is complete and paid for.
• Library Roof: Ken Mahony reported that two more days of work is needed to complete this project. It is being held till the Spring. Mr. Mahony stated they have discovered where the leak was and the gutters will take care of it.
• Old Fire Station Roof: Ken Mahony reported this project is done except for the gutters.
• Water / Sewer: Ken Mahony reported that the Water / Sewer project has stopped due to weather. It is estimated to take three weeks to complete and three weeks for the connections.

• Snow Removal Account: Finance Committee Chair Pamela Holmes left her Finance Committee meeting to report to the Board that they had just voted to approve the amount of $25,000 be added to cover the Snow overage in addition to what it is over. Ken Mahony stated that State Law says the Finance Committee and the Board of Selectmen should be notified in this case, but they do not need to take action.

• Spring Meadow: Ken Mahony reported that Builder Audette asked to make streets in his development public ways. There are 5 lots which have easements that were not made. Most are on Pond Street. Mr. Mahony spoke with Town Counsel, who wanted to do a long process for easement taking. Ken Mahony suggested taking the easement deed to the property owners and have them sign off. Mr. Mahony has asked Mr. Audette to take them to the owners. He also spoke to the Assessors; this will not decrease the value of the property. Shirley Mosczynski suggested that this should not have come to them out of the blue; but instead Mr. Mahony should have presented something in writing and given them something to look at. Paula Brouillette asked how the Planning Department is involved. Ken Mahony stated that they had approved it; the only problem is the five documents, once they are signed they will meet the requirements of Town meeting. Mr. Mahony stated Town Counsel also said it was OK.
• North Street Bridge: Ken Mahony reported that the North Street Bridge will be put on the TIP for February for widening and walkways.
• Mike Cahill’s retirement: Mr. Mahony commented on the memo he had given the board of Mike Cahill’s retirement. He is looking for authorization from the Board to move in the direction as stated in the memo. Shirley Mosczynski asked if his insurance has been taken into account and if he is OK with the proposal. Ken Mahony stated that he has not talked to Mr. Cahill, only Fire Chief Don Gonynor. Shirley Mosczynski stated that she does not have a problem, but she would like to make sure Mr. Cahill is OK with it. Ron Forget made a motion to approve Ken Mahony’s recommendation to retire Chief Michael Cahill as Assistant Chief, and rehire him as a volunteer with limited duty as a mechanic and possibly a trainer. Edward Therrien seconded the motion. All – aye.
• Board of Health: Ken Mahony reported that he had received a letter from Board of Health Chair Joe Yacino about raising the fees at the Transfer Station. Ron Forget stated he would support Mr. Yacino’s recommendation. Paula Brouillette asked if there would still be time if this issue was carried over to the next meeting. Ken Mahony answered, yes, and then said he suggested the Pay-As-You-Throw program. Shirley Mosczynski asked Ken Mahony to supply backup information so they could make a decision.
• 2002 Audit: Ken Mahony reported that the 2002 Audit was done and handed out earlier to the Board, but it did not include a management letter.
• Orange Street: Ken Mahony spoke about a petition received by Fire Chief Don Gonynor requesting Orange Street closed off where it enters into Rhode Island. Fire Chief Gonynor stated that the Fire and Police Chief of Burrillville and Douglas were opposed to this. Ken Mahony has not been able to talk to Town Counsel on this matter. Mr. Mahony reported Chief Gonynor stated there will be a meeting in Burrillville on this issue, he suggested waiting to see what they are going to do before we get involved. Mr. Mahony agrees.
• Expenditure Reports: Ken Mahony stated the quarter’s expenditure reports are ready and in the Selectmen’s Office. The Tax Collector had made a $45,000 deposit which had not made the report.
• Health Insurance: Ken Mahony requested the Boards approval to change the Health Insurance. He reported that the Insurance Advisory Committee voted unanimously for it. Mr. Mahony stated that there will be two plans with Fallon and two with Pilgrim which will reflect a 7% increase in the Insurance Budget. The plans include, Fallon Direct, Fallon Select, Pilgrim PPO, and Harvard Pilgrim. Shirley Mosczynski questioned why we still have the PPO. Ken Mahony stated we need a PPO to cover people who are out of State. Edward Therrien made a motion to approve the change in Insurance Coverage to Fallon Direct, Fallon Select, Pilgrim PPO, and Harvard Pilgrim. Ron Forget seconded the motion. All – aye.
• Website: Ken Mahony reported that the first part of the Town Website, www.douglasma.org is now open. There was a meeting with Mr. Mahony, Town Accountant Rich Mathieu, and Mitch Cohen where they discussed having a separate page, not the first page, for individual’s links. There would also be a disclaimer attached to those links. Shirley Mosczynski suggested having something in writing stating a policy.
• TIF Agreement: Ken Mahony stated he ran the TIF Agreement for Anger by Town Counsel. They made changes, he will bring it up at the next meeting.
• Heat in Gym: Ken Mahony reported that one of two coils in the Gym walls had burst a couple of years ago. It was shut off and never repaired. He suggested trying to have our insurance pay for it. Paula Brouillette stated that the heat is an item on the Capital Plan. Ron Forget stated that he had gone down to the gym before tonight’s meeting and it was freezing. Ken Mahony will call the Insurance Company tomorrow.

14. Budget Status:
Town Accountant Rich Mathieu joined the meeting. Ken Mahony reported that there will be two books put together, one in the Selectmen’s Office, on the Fy04 budget. He has talked to all the Department Heads and suggested a 20% freeze of all operating expenses that have not been used yet. Rich Mathieu explained that if 10% of the un-receivables, or $350,000, is cut – it can be met for ’03. Ken Mahony stated that Connie Verge is on the Legislative Committee for Schools. Senator Richard Moore is having a meeting on February 3rd, 8:30 to 10:30 at the Oxford High School. Shirley Mosczynski suggested that all Town Officials invited, should go. Rich Mathieu stated that the receivables to date are $230,000. The big commitment will come out this month. It is estimated to be $500,000 based on last years numbers. Overall, he stated the Town is in good shape, $40,000 to $50,000 more than last year. Paula Brouillette asked if $350,000 is cut, will it be on the education side. Rich Mathieu explained that those questions have not been answered by the State yet.

15. Old/New Business:
Shirley Mosczynski asked the Board to meet on Tuesday, January 28th at 7:00pm in Executive Session to complete the evaluation process.

16. Adjournment:
Ron Forget made a motion to adjourn at 9:00 pm. Paula Brouillette seconded the motion. All – aye.


Respectfully submitted,



Suzanne Kane
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