BOS - March 18, 2003

BOS - March 18, 2003

Postby Suzanne Kane » Mon Nov 10, 2008 9:08 am

Board of Selectmen
March 18, 2003

7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizens Forum

7:15 pm
4. Public Hearing: License for Storage of Flammable Materials

7:30 pm
5. Presentation of “Boston Post Cane” – Harriet Dexter

7:40 pm
6. Public Meeting – Acceptance of Tucker Landing and put forward for Town Meeting.

7. Municipal Buildings

8. Approval TIF – Camar Corporation

9. Budget Discussion

10. Response to Management Letters

11. Minutes:
• February 25, 2003 – Goals and Objectives
• March 4, 2003 – Regular Session

12. Administrators Report

13. Old / New Business

14. Adjournment
Board of Selectmen
Meeting Minutes
March 18, 2003
Approved April 1, 2003

1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:04 pm. In attendance: Paula Brouillette, Rich Preston, Ron Forget, Edward Therrien, Executive Administrator Ken Mahony, and Administrative Assistant Suzanne Kane.

Other Staff and citizens in attendance: David St. George, Mitch Cohen, James and Marlen Pyne, Planning Board member Ernie Marks, Town Engineer Bill Cundiff, Mary Doyon, Kirsten Meizen, Jean and Paul Peterson, Harriett Dexter.

2. Chairman’s Announcements:
• Middle High School Athletic Booster Club:
Shirley Mosczynski read a letter from Nancy Norberg of the Douglas Middle High School Athletic Booster Club, dated March 13, 2003 thanking the Board of Selectmen for their presence and participation at the Douglas Girls Soccer Celebration.
• Letter from New Hampshire Elementary School student: Shirley Mosczynski read a letter from Chris Gagnon, an Inter-Lakes Elementary School student from Meredith, New Hampshire requesting information on the Town of Douglas for a project he is working on about the State of Massachusetts. Shirley Mosczynski asked if anyone had any ideas to let her know.

3. Citizens Forum:
• Televising Public Meetings:
Democratic Town Committee member Mitch Cohen came to the Board to follow up on a letter the Committee sent the Board, dated March 14, 2003 informing the Board that the Democratic Town Committee voted unanimously at their March 13, 2003 meeting to request that the Board of Selectmen adopt a policy requiring all Town Public Meetings be televised. Rich Preston and Shirley Mosczynski both agreed that it is important that meetings be made available to the public; stating they should be seen. Ken Mahony pointed out that there is a need for more meeting rooms. There was also discussion about the lack of equipment. Ron Forget asked if the Board should make such a demand on Boards and Committees. Rich Preston stated he did not think so but said they could ask. Ron Forget stated he feels it would be intimidation. Shirley Mosczynski suggested sending a memo to all Boards and Committees encouraging them to tape their meetings. Rich Preston made a motion to send a memo to all Boards and Committees encouraging them to tape their meetings. Paula Brouillette seconded the motion. All – aye.

4. Public Hearing: License for Storage of Flammable Materials:
In the agenda packet is the Notice of Public Hearing for “License for Storage of Flammable Materials”; the Application for License for Pyne Sand & Stone Co., Inc., dated February 18, 2003; a copy of Pyne’s check number 29010, made out to the Town of Douglas, for 25 dollars, dated February 24, 2003; the Proposed Fuel Storage Plan, drawing SK-1, for Pyne Sand & Stone in the Town of Douglas & Uxbridge, MA; the License for Pyne Sand & Stone; a memo to the Fire Chief, Police Chief, Tax Collector, Assessors, and Building Inspector, from Suzanne Kane, dated February 24, 2003, re: Application for Storage of Flammable Material – Diesel Fuel; the abutters list of Pyne Sand & Stone Co., Inc.; a letter to the abutters, dated February 26, 2003, from Suzanne Kane; abutters map; notice in newspaper from March 5, 2003; M.G.L. – Chapter 148, §13. Suzanne Kane passed out email from Adelle Reynolds, sent March 18, 2003, re: Fuel Storage Tanks; a memo from Pam Carter, dated March 18, 2003; re: James Pyne Application; and a memo from Suzanne Kane, dated March 18, 2003, re: response from Ida Ouillette. Shirley Mosczynski opened the Public Hearing to consider the application of James Pyne, Pyne Sand & Stone Co., Inc., P.O. Box 205, Hopkinton, MA for approval of License for Storage of Flammable Materials at 7:15 pm. James Pyne and his son Marlen Pyne came before the Board. They purchased the Hutnak property on 150 Gilboa Street and would like to install two above ground metal storage tanks. Rich Preston asked if the land was industrial zoned and was told yes. Shirley Mosczynski opened questions to the audience. Fire Chief Don Gonynor came before the Board and explained the permitting process Mr. Pyne would need to go through after he approves the License Application and the Board approves the License. Chief Gonynor stated that he had one condition he would like the Board to put on the License; “for business only – not for re-sale to general public”. Chief Gonynor stated that the Pyne’s were installing state of the art systems. Chief Gonynor gave his approval on the License Application. Abutter Mary Bedoain, 100 Lackey Dam Road stated she was glad it was an above the ground system but asked if it was encased in cement. Mr. Pyne explained that it was not, it is a tank within a tank. Shirley Mosczynski asked if there was an alarm system in case of leaks. Mr. Pyne stated there is. Mr. Pyne went on to explain his company employees 22 people; he has been working out of this location for the past 5 years and hopes to be a positive influence on the community. Rich Preston asked how taking material out will effect the permanent installation. Mr. Pyne explained that there will be two 20X9 foot tanks each holding 10,000 gallons which can be moved. Ron Forget closed the Public Hearing at 7:30 pm. Rich Preston seconded the motion. All – aye. Rich Preston made a motion to approve the License for Pyne Sand & Stone Co., Inc. to store 30,000 gallons of Diesel Fuel in above ground tanks. Ron Forget seconded the motion. Suzanne Kane asked if they wanted to include the condition as presented by Fire Chief Don Gonynor. Rich Preston amended the motion to include the condition, “for business only – not for re-sale to general public”. Ron Forget seconded the amendment. All – aye.

5. Presentation of “Boston Post Cane” – Harriet Dexter:
In the agenda is a memo to the BOS, from Suzanne Kane dated March 13, 2003, re: Boston Post Cane; a letter to Harriet Dexter, from Suzanne Kane, dated March 3, 2003; the Boston Post Cane Letter, dated August 1909; The Boston Post Cane from the Maynard Website; The Boston Post Cane from the Hooksett’s Website; Oldest citizen sought for Boston Post Gold Cane from Cape Elizabeth’s Website; and Boston Post Cane from Epping Website. Shirley Mosczynski asked Harriet Dexter, 30 Main Street to come before the Board. Ms Dexter was accompanied by her daughter, Jean Peterson and son-in-law Paul Peterson. Town Clerk Christine Furno had informed Shirley Mosczynski that Ms Dexter, at 98, was the eldest resident in Douglas. Shirley Mosczynski read the letter sent to Ms Dexter from Suzanne Kane and then presented her with the cane and a plaque for holding the honorary position of Eldest Resident in Douglas, MA, signed by the Board.

6. Public Meeting – Acceptance of Tucker Landing and put forward for Town Meeting:
In the agenda packet is certified mail receipts from abutters letters not signed for; a letter to the Board of Selectmen, from RHW White Development Corp.; dated September 20, 2000, re: Tucker Landing Subdivision; letter to RHW, from Bill Cundiff, dated May 22, 2001, re: Tucker Landing Subdivision; a letter to the Board of Selectmen, from Douglas Planning Board, dated March 3, 2003, re: Tucker Landing Subdivision; the notice of public meeting for the Laying Out of Public Ways; letter to abutters, from Suzanne Kane, dated March 4, 2003; abutters list report from the Assessors Office; Notice of Public Meeting from newspaper on March 12, 2003; and abutters map of Tucker Landing–Map 242-9. Suzanne Kane handed out a letter to the Planning Board, from Guerrier & Halnon, Inc., dated March 17, 2003, re: Engineer’s Certification; from Mark Davis, dated March 18, 2003, re: Road Layout Request – Tucker Landing Subdivision; and a packet from Lane and Hamer, dated March 18, 2003, re: Heritage Park Development Corporation – Tucker Landing Subdivision.
Shirley Mosczynski opened the Public Meeting at 7:40 pm. Town Engineer Bill Cundiff came before the Board. He explained that the developers of Tucker Landing, which include Marilyn Drive, Sandra Circle, and Tucker Circle, came to the Planning Board about 2 years ago asking that these roads be accepted as public roads. There were issues that needed to be worked out, but now the Planning Board feels that the Developers have substantially met all the requirements. They have endorsed the drawings and recommend the process moves forward. Mitch Cohen, 25 Marilyn Drive, came before the Board. He explained that the residents had gotten involved two years ago. He feels most of the work has been done, although some residents feel there are still minor things that need to be done and they may speak at Town Meeting on these items. However the residents want the Layout Plan to be accepted. Shirley Mosczynski asked if the items are minor items and not things the Town will have to spend money on later. Mitch Cohen stated the items include trees which should have been planted so many feet apart and were not, street lights not included, and a school bus safety area. He stated these are all gray areas. He reiterated that they are not objecting the acceptance of the road. Rich Preston stated he feels there should not be any “gray” areas. Bill Cundiff stated that this is why it has taken two years from the original plan, ultimately the Planning Board is satisfied that it meets the requirements and has approved the drawings. Mitch Cohen stated that the trees were supposed to be every few feet, they were not on the drawings and not waived. Their not being on the drawing does not mean they were automatically waived. He feels there was not the professional staff during that time period that there is today. Rich Preston stated that it should be black and white. Bill Cundiff stated the only waivers were noted on the Certificate of Approval, not on Mylar’s; again stressing that the Planning Board is satisfied. Rich Preston asked if they accept this; will the Town end up paying to have additional work done. Bill Cundiff stated, “No”. Mitch Cohen stated the only item he can see coming back to the Board is installing a street light at the entrance to the development, which they will do later. Kristen Meizen, 1 Tucker Circle, addressed the Board. She stated they have a drainage issue and nothing was ever done. Bill Cundiff stated that a lot of this dialog is over stressed for the purpose of this meeting; stating these are Planning Board issues. Mr. Cundiff stated he was not around at the time her driveway was done and feels it is the driveway contractor’s responsibility. Shirley Mosczynski asked if this would be a problem for the Highway Department. Bill Cundiff explained that it is a driveway construction issue, not a road construction issue. Shirley Mosczynski asked Planning Board member Ernie Marks if he had any comments. Ernie Marks stated that Bill Cundiff had covered everything, and added that the development is not going any further; no matter what the drainage issue will still be there. Ron Forget asked what it would take to fix the driveway. Bill Cundiff suggested a berm. Rich Preston stated he appreciates Bill Cundiff’s work; stating he thinks this is a good process. He did have one recommendation, stating they are supposed to get a formal Certificate of Completion. Bill Cundiff stated he will bring one later; he is not happy with the policy the way it is and will bring up changes. Shirley Mosczynski stated the soon the better. Rich Preston made a motion to close the public meeting at 8:00 pm. Ron Forget seconded the motion. All – aye. Ron Forget made a motion to approve the “Layout Plan” to accept Tucker Circle, Marilyn Drive and Sandra Circle as public Town ways and to place an article on the Town Warrant. Rich Preston seconded the motion. All – aye.

7. Municipal Buildings:
Per a request from Rich Preston outlined in his memo dated February 18, 2003, re: Use Study of Town Buildings, and a consensus of the Board at their February 18, 2003 meeting, to have Ken Mahony asses Municipal Building Uses and possible funding, then report back to the Board at their second meeting in March; Ken Mahony prepared booklets focusing on specific buildings from the Facilities Audit and Master Facilities Plan done by C&R/Rizvi, Inc., dated March 30, 2001. In the cover letter to the Board of Selectmen, dated March 11, 2003, re: Municipal Building Evaluations; Mr. Mahony gives a brief description of the current status and space needs of Municipal buildings. He also stated he has contacted an architect willing to do an analysis on a building per use basis. Shirley Mosczynski asked that this item be placed on the next meetings agenda.

8. Approval TIF – Camar Corporation:
In the agenda packet is a letter to Ken Mahony, from Kim Bigelow, Treasurer, Camar Corp., dated January 8, 2003; and the Tax Increment Financing Agreement between Town of Douglas and Camar Corp., and Kim Bigelow and William Specker. Ken Mahony explained that this TIF will not need designation of Equal Opportunity Area. He further stated that he recommends the TIF be approved by the Board. He explained that the agreement form is the same as what was approved by Ranger and is from Town Counsel. Ron Forget noted that in Camar’s letter they have stated they are “exploring” the possibility of expanding. Ken Mahony stated that they will be expanding. Ron Forget approved the Tax Increment Financing Agreement between Town of Douglas and Camar Corp., and Kim Bigelow and William Specker as presented. Edward Therrien seconded the motion. All – aye. Rich Preston reminded Mr. Mahony that he was once going to look at the exemption schedule in reverse. Ken Mahony stated that Karl Kildahl, Massachusetts Office of Business Development, talked him out of it. He then stated that he reduced the TIF payments from what Granutec had set up.

9. Budget Discussion:
Ken Mahony passed out a letter to the Board, dated March 18, 2003, re: Questions, 3-4-03. Mr. Mahony went over the eight items in response to a unanimous vote on a motion made by Rich Preston and seconded by Paula Brouillette, at their March 4, 2003 meeting, to approve Ken Mahony exploring ways to find 2 million for the budget as presented by Paula Brouillette. He then went on to report that the School Committee had a meeting last night on their budget. Connie Verge was proposing cuts by reducing staffing at the new school. She was sick today so Mr. Mahony does not know the outcome of the meeting. He stated he has done a breakdown of budgets and revenues but would like Rich Mathieu here to explain them. Shirley Mosczynski stated the Board needs to review their role in the budget and the departments that come under General Government. Ron Forget asked if the intention was to see about balancing the budget. Shirley Mosczynski stated, “No”, they don’t know the figures. Ken Mahony stated he has started meeting today with Department heads and should be finished on Thursday. He stated that if they were to look at the sheets they would see we are in balance. Shirley Mosczynski has questions for Ken Mahony on the budget. Ron Forget said he was confused by why Shirley Mosczynski wants to go over the budget. He feels that on the Municipal side, unless her questions would make a large impact he sees no reason to go over it. Ken Mahony asked the Board if they would be willing to wait and go over the budget for an hour. Paula Brouillette stated that normally the process is to start with revenues, then take expenses. She asked Ken Mahony to split the budget; looking at the school and municipal separately. The Municipal side is pretty balanced. The school side is 2 million out of balance. Paula Brouillette stated she will not be happy with a plan that will only work or last one year. She will not vote for it. Ron Forget stated they need to balance to a number; if they are going to paint a bleak picture, they need to balance to a figure. Shirley Mosczynski again stated she would like a meeting of the Selectmen to go over the budget. Ken Mahony agreed with Shirley Mosczynski; he would like to talk about wages and would like to bring a few things back into the budget. By consensus of the Board, a meeting on March 25th at 6:00 pm in the Selectmen’s office will be scheduled to go over the budget. Ron Forget stated he had gotten the email from Paula Brouillette sent March 10th, subject: FY04 Budget, and as a matter of procedure, he would appreciate any request for Ken Mahony go through the Board. Paula Brouillette stated that the email she had sent was in response to confusion to the budget and was part of ongoing conversation. She only does it when something has been discussed in general. Ron Forget stated that if the Board talks about net school spending, the School Committee should be there. Shirley Mosczynski stated she hopes they can get to that point, but now they need to go through the Municipal budget. Ken Mahony reported that he had asked Connie Verge to give a number from Marc Abraham’s formula for net school spending.

10. Response to Management Letters:
In the agenda packet is a letter from Ken Mahony, dated February 11, 2003, re: 2002 Town Audit Management Letter; the Town of Douglas Management Letter, dated June 30, 2002; a letter to Ken Mahony, from Connie Verge, dated February 20, 2003; a memo to Ken Mahony, from Rich Mathieu, dated March 10, 2003, re: Accountant’s Responses to Management Letter; a letter to Ken Mahony, from Edward Therrien, dated March 6, 2003; a letter to Ken Mahony, from Sharon Brotherton, dated March 5, 2003; an email to Jane Brule, from Pam Carter, dated March 5, 2003, subject: Response to management letter; and a letter to Ken Mahony, from Alyssa Graveson, dated February 26, 2003, re: 2002 Town Audit Management Letter. Ken Mahony reported that all parties have intended to comply. The only issue not in compliance is the accounting system. Shirley Mosczynski stated she would like to see a review that all issues are completed in three to six months. Paula Brouillette would like copies of the management letter from the past few years. She thinks these are new issues rather than items mentioned before, as stated in Mr. Mahony’s letter of February 11, 2003. She suggested having the auditor come in and go through the management letter with them. The Board agreed.

11. Minutes:
• February 25, 2003 – Goals and Objectives:
Taken out of order after the presentation of the Boston Post Cane to fill time before the 7:40 Public Meeting. Rich Preston approved the minutes of February 25, 2003 – Goals and Objectives as amended. Paula Brouillette seconded the motion. All – aye.
•March 4, 2003 – Regular Session: Ron Forget approved the minutes of March 4, 2003. Edward Therrien seconded the motion. All – aye.

12. Administrators Report:
• Safety Committee:
Ken Mahony reported that the Safety Committee met 10 days ago on the Connector Road and came up with two modifications; one the Principal liked. The route that was implemented was that all buses enter through Davis Street; no buses in or out of Gleason Court. Mr. Mahony thinks there should be a gate at the top of Gleason Court and they should only open it for parent pick up. There is a problem with timing between parent pickup, the bus run and opening and closing a gate. He stated the big objection should go away once the new school is open because the Middle School kids don’t drive. Shirley Mosczynski stated there have been some concerns about kids getting hurt. She stated the Newspaper said buses are being passed and asked if that has been resolved yet. Ken Mahony stated that issue is not school related; during construction trucks and cars were using the connector road as a short cut. Shirley Mosczynski asked if the School was willing to have a School member on the Safety Committee. Ken Mahony stated that they are. Shirley Mosczynski asked if they could get a name; she also asked if they could get a citizen at large for the committee. Ken Mahony said he thinks the person the School has will vary unless they put a business person on. He will ask Connie Verge if she has someone in mind. Rich Preston asked if the Police Chief still stands on Main Street. Ken Mahony stated that he does. Rich Preston asked if they had a gate could a member of the Police force open and close the gate; asking if that would solve the time issue. Ken Mahony answered, “No”. Paula Brouillette stated she hopes the main priority of the Safety Committee is the safety of the kids; need to push on the safety issue. Shirley Mosczynski stated the Safety Committee should have a re-visit on this issue. Ken Mahony stated they are working on it. Rich Preston asked how they could push this along. Ron Forget stated they need to prioritize the problem; look at the needs of people going to work and the needs of the kids. He said they don’t need to worry about the kids who bring their cars for work, if they need the space for safety sake, don’t let the kids bring their cars. Ken Mahony stated the problem will be resolved once school is out. He feels the “one kicker” is the parents who choose to drive their kids to school; they are sometimes lined up all the way down Gleason Court. Edward Therrien suggested having an officer on that road and coming up Davis Street to slow traffic down. Rich Preston stated that is a consideration until this issue is resolved. Shirley Mosczynski asked Ken Mahony to come back with an update.
• Warrant: Ken Mahony announced that the deadline to accept warrant articles is March 28, 2003. Currently he has an excess of 40 articles, not including the budget items. He explained that, along with office staff, he was supposed to have a meeting with Town Counsel which had to be cancelled, but will be rescheduled.
• Unknown Property: Ken Mahony reported that he has mailed the tax titles and list of unknown owner property to Peter Fester of JER Revenue Services. He stated that the unknown properties are un-assessed. JER will give us a proposal.
• EDC: Ken Mahony reported that the Economic Development Committee has agreed to use their 10,000 to fund a Grant Writer. Mr. Mahony reported that the EDC would like to meet with the Board; they are trying for the Boards April 1st meeting.
• Spring Meadow: Ken Mahony reported that he has sent letters to the parties involved. The attorneys are going to talk to the home owners. He said titles were sent to him.

13. Old/New Business:
• Main St. Construction:
Rich Preston asked when the construction on Main Street would resume. Ken Mahony stated it would resume as soon as frost is out of there. Edward Therrien felt it would not be too much longer. Ken Mahony stated they would have them first patch the road, then they will resume the construction, then re-pave.
• Down Town Improvements: Paula Brouillette asked how the Down Town Improvements fit into the construction. Ken Mahony said he did not know; they know about the construction, he hasn’t heard anything from them. He stated he would contact Bill Cundiff.
• School Audit: The Board had received a letter from the Finance Committee, dated March 18, 2003, re: Audit clarification. Shirley Mosczynski asked if the Finance Committee was going to meet on March 25th, maybe they could meet briefly with them. Ken Mahony stated that some of the items in the Finance Committee’s letter would not appear in an audit. Ron Forget agrees; he feels it’s taking over the School Committee’s authority. Rich Preston stated he does not see it either. Shirley Mosczynski stated she needs more clarification. Paula Brouillette agrees; this is not what an audit looks at. She said the root of it is the gap between net school spending and expenses. There is a range of things that could be in an audit to things that should be in a discussion. Ron Forget made a motion to deny the request from the Finance Committee, by unanimous vote at their March 3, 2003 meeting, to authorize a full and independent audit of all Douglas School funds including the new School Project; and further request that the Finance Committee meet with the School Committee to resolve the issues as stated in the Finance Committee’s Audit Clarification letter to the Board of Selectmen dated March 18, 2003. Rich Preston seconded the motion. All – aye.
• Inquiry and Complaint – Vine St.: The Board of Selectmen received a letter from Heather Morrissette, 58 Vine St., dated March 13, 2003 asking for the middle section of Vine Street to be paved. Ken Mahony stated Highway is looking at the request. Shirley Mosczynski asked if a letter of response has been sent to Ms Morrissette. Suzanne Kane stated the letter was received into the office on the 17th so had not gone out yet.
• Dissemination of Information: The Board received a letter from the Finance Committee Chair Pam Holmes, dated March 18, 2003, re: Dissemination of Information. Shirley Mosczynski stated they need to review it.
• Article in T&G – Sutton Zoning Changes: Paula Brouillette stated there was an article in the T&G on Sutton’s zoning changes; she will make copies for everyone.
• 4 Communities: Shirley Mosczynski gave an update on the meetings between the 4 communities. They are currently looking at economic development. Most land is zoned for commercial/industrial. The meetings have been very successful so far. They will be having their fourth meeting and are looking at ways to work cooperatively with the four towns; looking at continuity in zoning. She reported that the 4 communities meet the 1st Friday of the month and their next meeting will be April 4th at 10:00 am in Uxbridge. Ron Forget asked why EDC is not involved. Paula Brouillette stated that at this point the meetings have included the administration; there is no intent not to have EDC involved. Ken Mahony stated they first started talking about GIS, and then they got onto sewer, then zoning. He said they are not really talking about economic development, they are mostly general discussions. Mr. Mahony stated he did not think EDC would be willing to go one morning a month until the group gets into real economic development issues. Ron Forget asked who takes the minutes and was told Marty Green does.

14. Adjournment:
Ron Forget made a motion to adjourn at 9:35 pm. Edward Therrien seconded the motion. All – aye.

Respectfully submitted,

Suzanne Kane
Administrative Assistant
Suzanne Kane
Posts: 617
Joined: Wed May 25, 2005 2:01 pm

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