BOS - June 17, 2003 Workshop

BOS - June 17, 2003 Workshop

Postby Suzanne Kane » Mon Nov 10, 2008 9:20 am

Board of Selectmen
Agenda
June 17, 2003


7:00 pm

1 Call to order.

2. Chairman’s Announcements

3. Citizens Forum
7:15 pm
4. Personnel Board

7:30 pm
5. Class I Application - Staruk

7:45 pm
6. Skate Park Committee
• Accept Gifts - Vote
• Update from Committee members

8:00 pm
7. Town Meeting review with Town Moderator and Town Clerk

8:30 pm
8. Annual Appointments

8:45 pm
9. Amended Conservation Restriction – Hilltop Estates

10. Administrators Report

11. North Street and C Street Intersection

12. Building Space Review

13. Goals and Objectives

14. Old / New Business

15. Adjournment
____________________________________________________________________________________
Board of Selectmen
Meeting Minutes
June 17, 2003
Approved August 5, 2003


1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:10 pm. In attendance: Paula Brouillette, Rich Preston, Ron Forget, Executive Administrator Ken Mahony, and Administrative Assistant Suzanne Kane.

Other staff and citizens in attendance: Police Chief Patrick Foley, Town Accountant Rich Mathieu, Finance Committee Chair Pamela Holmes, Finance Committee Vice Chair William Kraus, EMT Pauline LeBrecque, Skate Park Committee members Rhoda Kaczmarek, Suzanne Gagnon, Andrea Cutting, Dan Fierro, and David Cheney, Conservation Committee Chair Marylynne Dube, Conservation Committee member Linda Brown, Master Plan Chair Paul Peterson, Mount Daniels Development, LLC Manager Scott Medeiros, and T&G Reporter Steve Foskett.

2. Chairman’s Announcements:
• Letter from Elected Officials:
/bShirley Mosczynski read a letter from Town Collector Pam Carter, Town Clerk Christine Furno, and Town Treasurer Sharon Brotherton, dated June 17, 2003, re: Elected Officials Salaries. Shirley Mosczynski commended the elected officials for their request of the Selectmen to approve a one step salary increase for each of their positions rather then the agreement made at the May 27th meeting with the Personnel Board.

After Item 10. Administrators Report: Pam Holmes asked if the Board should vote to amend their recommendation and then present it to the Finance Committee. Rich Preston stated that the request coming from the Elected Officials gives weight to the request, it’s reasonable and positive. Rich Preston made a motion to approve the request for a one step increase from the Town Collector, Town Clerk, and Town Treasurer as presented. Paula Brouillette seconded the motion. All – aye. Shirley Mosczynski asked Ken Mahony to inform the Finance Committee in writing even though Pam Holmes is present.

3. Citizens Forum:
No citizens came forward.

4. Personnel Board:
The Personnel Board asked to be taken off of the Selectmen’s agenda.


5. Class I Application – Staruk:
In the agenda packet is a memo to the Board of Selectmen, from Suzanne Kane, dated June 12, 2003, re: Waiting on Additional Information; an application for a Class I License from Lake Manchaug Camping, LLC; Revenue Enforcement and Protection (REAP) form for Lake Manchaug Camping, LLC; a letter form Dutch Park Homes, Inc., dated May 15, 2003; Lake Manchaug Camping, LLC Article of Organization; a letter to Corporations Division, from Attorney Robert B. Calagione, dated July 30, 1996, re: Lake Manchaug Camping, LLC; a broacher from Dutch Park Homes for Homestead Series homes; copies of Dutch Park’s Web Site; Definitions from Zoning Bylaws on Mobile Home and Travel Trailer; Section 6.05 Prohibited Uses of Zoning Bylaws; a memo to Fire Chief, Police Chief, Building Dept., Town Collector, and Town Assessor, from Suzanne Kane, dated May 20, 2003, re: Application for a Class I License; Comment from Chief Gonynor; a letter to the Board of Selectmen, from Chief Foley, dated June 12, 2003, re: Correspondence; and an email to Suzanne Kane, from Pam Carter, dated June 11, 2003, re: Class I License. Handed out at meeting is a letter to the Board of Selectmen, from Town Counsel, dated June 17, 2003, re: Class I License Application; and a copy of MGL Chapter 140, §58 Licenses Classes. Suzanne Kane first reported that representatives from Manchaug Camping would not be present due to prior commitments. Suzanne Kane explained that an application for a Class I License was received for the sale of ‘Camping Trailers’. After sending the application out for review Adelle Reynolds questioned if the homes Lake Manchaug Camping was intending to sell, were in fact RV’s or Mobil Homes. After calling several State Departments; Suzanne Kane was told that the licensing is done at the Local Level. She then put a call into Town Counsel but did not receive a response until today. It was the opinion of Town Counsel that these are in fact Mobil Homes and there for do not require a Class I License, only a Business License. The Board took no action on this item.

6. Skate Park Committee:
• Update from Committee members:
In the agenda packet is a letter to the Board of Selectmen, from Rhoda Kaczmarek, re: Grant information and Update; a letter to the Board of Selectmen, from Andrea Cutting, re: Fundraising and publicity for the Skatepark; a letter to the Board of Selectmen, from David Cheney dated June 11, 2003, re: Design and Layout; a letter to the Board of Selectmen, from Suzanne Gagnon, re: Site Recommendations; and a letter to the Board of Selectmen, from Dan Fierro, re: Skatebording Safety. The Skate Park Committee came before the Board to give an update on the Committees progress. Each member has an area of responsibility which each one reported on. They will be looking for around $60,000. The designs were developed with the help of local youths involved with skateboarding and rollerblading. The Committee is currently looking at four possible sites for the Skate Park. The Committee also looked to other Communities for guidance with safety issues and rules. Pam Holmes stated she would like to see the numbers for liability issues. Ron Forget stated his concerns that his tax dollars would go to supporting a park for out side Towns. Suzanne Gagnon stated that she would like to ask out side Towns for support. Ken Mahony stated that other communities have been supporting Douglas kids. The Skate Park Committee asked what they should be doing next. Rich Preston explained that they need to formalize a recommendation with the Recreation Committee to bring to the Selectmen. Shirley Mosczynski stated she is looking for a formal recommendation from the Recreation Committee.
• Accept Gifts – Vote: In the agenda is an email to Suzanne Kane, from Rich Mathieu, dated June 2, 2003, re: Skate Park Committee. In his email, Rich Mathieu stated that when the Skate Park Committee was first voted into existence, the vote did not include the wording ‘accept gifts and donations’. He has asked the Board to make this motion to cover any technicalities. Rich Preston made a motion to allow the Skate Park Committee to accept gifts and donations. Paula Brouillette seconded the motion. All – aye.

7. Town Meeting review with Town Moderator and Town Clerk:
In the agenda is a copy of the Warrant Article for the held over ATM and the STM for June 23, 2003; June 23, 2003 Presenter List; a copy of the Warrant for the Annual Town Meeting, May 19, 2003; and a copy of the Warrant for the Special Town Meeting, June 23, 2003. Handed out at the meeting was a letter to the Board of Selectmen, from Ken Ma letter to the Board of Selectmen, from Ken Mahony, dated June 17, 2003, re: Motions for Special Town Meeting Articles hony, dated June 17, 2003, re: Warrant Articles held over from the Annual Town Meeting. Town Moderator Jerome Jussaume and Town Clerk Christine Furno came before the Board. Jerome Jussaume stated that the Finance Committee Chair would present the first three articles.
• Article 4 – FY04 Transfer Station Enterprise Fund: Ken Mahony will ask Joe Yacino or Donald Nelson to speak on this article.
• Article 5 – FY04 Water / Sewer Enterprise Fund: Ken Mahony will ask Joe Saster to speak on this. He stated that Article 4 and 5 are currently under question by the Finance Committee with the Town Accountant. Finance Committee may amend these. Shirley Mosczynski asked if they have discussed this with Water / Sewer to which Pam Holmes answered ‘No’.
• ATM Article 6 – Personnel Bylaw Classification & Update: Ken Mahony will ask Leslie Navaroli to speak on this. Pam Holmes stated that the Finance Committee has been discussing the 5% COLA; there may be an amendment.
• ATM Article 7 – Recurring Business: Paula Brouillette volunteered to speak on this.
• ATM Article 8 – School Department – Medicaid: Shirley Mosczynski volunteered to speak on this.
• ATM Article 9 – Adoption of Revised FY 04-09 Capital Improvement Plan: Ken Mahony stated that Mitch Cohen will speak on this.
• ATM Article 14 – Douglas Land Corp.: There was a consensus of the Board to pass over on this article. Shirley Mosczynski volunteered to speak on this.
• ATM Article 22 – Gift of Land – Parcel 107-4: Ken Mahony reported that everything has checked out. Rich Preston asked if there has been any progress on the Title search. Ken Mahony stated ‘No’, they have an abstract one; he has someone that has worked on it and it looks clear. Ken Mahony spoke with Mobil and was told there is no contamination on the land. Shirley Mosczynski asked Ken Mahony if he has a copy of the Title Search to which he answered ‘No’. She asked when he will be getting a copy to which he stated he ‘was not sure’. Rich Preston volunteered to speak on this.
Jerome Jussaume commented on the fact that the STM is scheduled for 6:00 pm. He stated that most communities have an “Embedded” Town Meeting where they open both meetings. By having the Special Town Meeting at 6:00 pm and then the Annual at 7:00 pm; if they finish the STM early they must wait until 7:00 pm to open the ATM. He suggested that in the future the meetings be embedded.
• STM Article 1 – Bond Proceeds – MGL Chapter 44 §20: Paula Brouillette volunteered to speak on this.
• STM Article 2 – Board of Health – Request for Transfer of Funds: Ken Mahony will ask Joe Yacino or Donald Nelson to speak on this.
• STM Article 3 – Prior Year Bills: Shirley Mosczynski volunteered to speak on this.
• STM Article 4 – Municipal Tax Amnesty Program: Ron Forget volunteered to speak on this.
• STM Article 5 – Condemnation – Rt. 16 Land: Jerome Jussaume noted that there are blanks in the wording for his Article and asked if they were going to be filled in later. Ken Mahony explained that the blanks stay blank. Ken Mahony stated he will ask Edward Therrien to speak on this. Rich Preston suggested that Mr. Mahony should speak on it because he has the best knowledge of the issue. Ken Mahony stated he will ask Town Engineer Bill Cundiff to be there in case anyone has any questions for him. Paula Brouillette questioned the wording of the motion for this article; since there are three actions in the article shouldn’t the motions reflect this. Jerome Jussaume stated he feels the motion should be fine.
• STM Article 6 – Disposition of Free Cash: Jerome Jussaume feels the motion should be changed. Consensus of the Board to pass over this item. Ron Forget volunteered to speak on it.
• STM Article 7 – Accounting Dept. Transfer of funds: Rich Preston volunteered to speak on this item.
• STM Article 8 – Interdepartmental Transfers: Shirley Mosczynski volunteered to speak on this item.
• STM Article 9 – Veterans Department Transfers: Pam Holmes noted that the transfer should go to Vet’s “Benefits” not “Expenses”. Paula Brouillette volunteered to speak on this item.
• STM Article 10 – Senior Work-off Program: Ken Mahony will ask one of the Assessors to speak on this item.
Ken Mahony asked Jerome Jussaume if Town Counsel Rich Bowen could sit with him during the Town Meeting. Jerome Jussaume felt it was a good idea.

8. Annual Appointments:
In the agenda is the Board and Committee’s Terms; listing of Department members; Application for Boards and Committees for Justin Lapham, dated April 21, 2003, for Board of Health; Application for Boards and Commissions, for Caroline Fulone, dated April 14, 2003, for COA; Application for Boards and Commissions for Jennifer Hoffer, dated June 4, 2003, for COA; Application for Boards and Commissions for Patrick Colonero, dated June 6, 2003, for Capital Improvement; Application for Boards and Commissions for Linda Brown, dated May 7, 2003, for Conservation Commission; Application for Boards and Commissions for Hana Ballou, dated April 10, 2003, for Octoberfest; Application for Boards and Commissions for Scott Reynolds, dated April 10, 2003, for Octoberfest; Application for Boards and Committees for Carol Macchi, dated May 12, 2003, for Octoberfest; Application for Boards and Committees for Mitch Cohen, dated June 2, 2003, for Cable Advisory Committee; letter to the Board of Selectmen, from Conservation Commission, dated June 3, 2003, re: Conservation Commission Appointment; email to Suzanne Kane, from Mitch Cohen, dated June 2, 2003, re: Capital Improvement Committee Appointment requests; email to Suzanne Kane, from Mitch Cohen, dated June 10, 2003, re: CIC Questions; letter to the Board of Selectmen, from the Council on Aging, received June 11, 2003; a letter to Suzanne Kane, from Alyssa Graveson, dated June 11, 2003, re: Alternates on the COA Board; a letter to Suzanne Kane, from Marleen Bacon, dated May 19, 2003, re: Derek Brown; memo to Suzanne Kane, from Economic Development Commission; a letter to the Board of Selectmen, from Board of Health, dated May 19, 2003, re: BOH re-appointments; a letter to the Board of Selectmen, from Helen Homenick, dated April 3, 2003; a letter to the Board of Selectmen, from Derek Brown, dated March 9, 2003; a memo to the Board of Selectmen, from Board of Health, dated June 17, 2003; email to Suzanne Kane, from Bob Murphy, dated March 20, 2003, re: Appt. to Housing Partnership Comm.; a note to Suzanne Kane, from Louis Jussaume, received March 20, 2003; a letter to the Board of Selectmen, from Merritt Tetreault, dated March 19, 2003; an email to Suzanne Kane, from Marie Martinsen, dated April 4, 2003, re: Octoberfest 2003; a note to Suzanne Kane, from Suzanne Gagnon, dated March 27, 2003; a letter to the Library Building Committee, from Patrick Colonero, dated April 14, 2003; an email to Suzanne Kane, from Thomas Devlin, dated April 15, 2003; an email to Suzanne Kane, from Jack Blatchford, dated April 17, 2003; a memo to the Board of Selectmen, from Suzanne Kane, dated April 3, 2003, re: Jack Blatchford; a letter to Suzanne Kane, from Suzanne Gagnon, dated March 27, 2003; a letter from Derek Brown, dated April 16, 2003; a letter to the ZBA, from David Nadreau, dated April 25, 2003; a letter to David Nadreau, from the ZBA, dated April 17, 2003; an email to Suzanne Kane, from Robert Zurowski, dated May 6, 2003, re: Conservation Commission Reappointment; a letter to the Board of Selectmen, from Kent Brotherton, dated May 6, 2003; a letter to the Board of Selectmen, from Donna Kmetz, dated May 8, 2003; a letter to the Board of Selectmen, from Daniel Podolsky, dated May 16, 2003; reply letters to residents who sent in an application, from Suzanne Kane, dated June 5, 2003; and a letter to all Board / Committee chairs, from Suzanne Kane, dated June 6, 2003. By consensus of the Board, the Board went through the list, made amendments then voted. Amendments made as follows:
• Civil Defense: Rich Preston made a motion to change the appointment term from one year to three years for Civil Defense. Paula Brouillette seconded the motion. All – aye.
• Fence Viewer: Rich Preston made a motion to change the appointment term from one year to three years for Fence Viewer. Paula Brouillette seconded the motion. All – aye.
• Housing Partnership: There was no term limit on this Committee. Suzanne Kane explained that this was originally set up to work with developers regarding affordable housing. It was created as part of the effort to do Hayward Landing when it was proposed and guide it through the process. Rich Preston made a motion to limit the term to one year for Housing Partnership. Paula Brouillette seconded the motion. All – aye.
• Local Emergency Planning Committee: Rich Preston asked Pauline Labrecque is she felt a two year term would be better served. She concurred. Rich Preston made a motion to change the term from one year to two years for Local Emergency planning Committee. Paula Brouillette seconded the motion. All –aye.
• Measurer of Lumber: Rich Preston made a motion to change the term from one year to three years. Paula Brouillette seconded the motion. All – aye.
• ZBA: Paula Brouillette stated she would like to know if there is a conflict of interest having Hal Davis on both the ZBA and Economic Development Committee. She recommends appointing him for a one year term while they work at resolving the possible conflict issue. Paula Brouillette made a motion to appoint Hal Davis to the ZBA for a one year term and look into the possibilities of a conflict of interest. Rich Preston stated she makes a good valid point but he does not know of any evidence of a conflict showing itself and he does not feel uncomfortable keeping Mr. Davis’ appointment at three years. Rich Preston does agree they should look into it. There was no second to the motion. Paul Peterson stated that if there is a problem with a conflict, it should be stopped right away. Paula Brouillette stated her intent is not to deny the appointment. Ron Forget feels it is an advantage having Mr. Davis on both Committees. He stated he feels there is a conflict of interest with the Board of Selectmen being on the Master Plan Committee and that he had spoken to Town Counsel about it and was told they were in conflict. Rich Preston stated he would like to see something in writing from Town Counsel. He would honor it if it was in writing. Shirley Mosczynski stated she would like to see a list of all Board / Committees that a Selectman would be in conflict with, or any other conflict. Rich Preston made a motion to have Town Administrator contact Town Counsel for an opinion on the possible conflict with Selectmen being on any other Board / Committee, or any other Board / Committee member being in conflict on another Board / Committee. Ron Forget seconded the motion. Paula Brouillette stated they should have checks and balances; they are looking at the best interest of the Town. Ken Mahony agreed to get it in writing. On the motion: All – aye.
• APPOINTMENTS: Shirley Mosczynski stated she will not be voting for any family member on a Board / Committee. Rich Preston made a motion to appoint all members for terms as amended. Ron Forget seconded the motion. All – aye.

9. Amended Conservation Restriction – Hilltop Estates:
In the agenda packet is a memo to the Board of Selectmen, from Suzanne Kane, dated June 12, 2003, re: Amended Conservation Restriction; a letter to the Board of Selectmen, from Attorney Henry Lane, dated October 30, 2003, re: conservation Restriction Hilltop Estates Subdivision, Douglas; and a copy of the original Hilltop Estates Conservation Restriction and Access Easement, signed by the Board of Selectmen. Scott Medeiros came before the board to explain that after the Board signed the Conservation Restriction for Hilltop Estates the paperwork went to EOEA and the State decided to make some changes. Conservation Commission met last night and they approved and signed the amended Conservation Restriction. Rich Preston made a motion to approve the amended Conservation Restriction for Hilltop Estates as presented. Ron Forget seconded the motion. All – aye.

10. Administrators Report:
In the agenda packet is the press release for “Douglas Economic Development Commission Seek input on Douglas Business Park” for July 14, 2003 at 7:30pm. A memo to Ken Mahony, from Carla Cataldo, dated June 11, 2003, re: Funding research for By-Laws Codification; a letter to the Board of Selectmen, from Ken Mahony, dated June 11, 2003, re: 2004 Liability, Workers Comp etc Insurance; a memo to the Board of Selectmen, from the Board of Assessors, dated June 10, 2003, re: Wallum Lake Road – Frank Poplawski; copy of map 236-2; a memo to the Board of Selectmen, from Ken Mahony, dated June 11, 2003, re: Elected Officials on Salary Schedule; an email to Suzanne Kane, from Bill Cundiff, dated June 12, 2003, re: Schuster Property; a memo to the Board of Selectmen, from Ken Mahony, dated June 12, 2003, re: Unknown Property; a Informational Guide for Release of ‘Unknown Property’; Model Transmittal Letter for “Request for Approval to Assess to Owners Unknown”; copy of Owner Unknown report; Town of Douglas, Tax Title Balances as of 1/29/03; and a List of Owner Unknown parcels. Ken Mahony went over his report items:
• PWED: Ken Mahony explained that there will be a hearing concerning the Douglas Business Park, on July 14, 2003 at 7:30 pm in the Municipal Center Resource Room. This is for the proposed new road providing access to the Douglas Business Park off Cliff Street.
• Grant Writer: Ken Mahony reported that the Grant Writer Carla Cataldo researched funding for the codification of the General By-Laws and has found there are not a lot of ‘funders’ for government agencies.
• Wallum Lake Property: Ken Mahony stated this is for the Boards information. He stated there are some more steps to be taken before the Board can take action on this item.
• Insurance: Ken Mahony reported that the bids are in. There is one from MIIA and MetroGard. MIIA came in lower. He asked that Police and Fire be included in the quotes. MetroGard did not quote on this so he included the cost of our current carrier. Rich Preston made a motion to award MIIA the bid for Property / Liability / Police and Fire for $139,132.00 as presented. Paula Brouillette seconded the motion. All – aye.
• Unknown Property: Ken Mahony received from the Assessors the Massachusetts Department of Revenue’s Informational Guidelines for Owners Unknown property. He stated that, through their motion, they will stress the importance in doing this. Rich Preston made a motion to have Ken Mahony request the Assessors to asses property identified as Owner Unknown following state regulations. Paula Brouillette seconded the motion. Ron Forget stated he would like the Assessors to report to the Board in three months. On the vote: All – aye.
• Main Street Repaving & Striping: Ken Mahony passed out a memo to the Board of Selectmen, dated June 16, 2003, re: Main St. repaving and striping. Rich Preston expressed his concerns that Main Street is in a difficult situation. Ken Mahony stated he will know in two weeks when the paving will be done and he will have more information by July 1st. Ron Forget asked if the money is there to which Ken Mahony answered ‘Yes, in different places’.
• Space Assessment: Ken Mahony passed out a memo to the Board of Selectmen, dated June 12, 2003, re: Municipal Space Requirements; and a space utilization charts. Ken Mahony stated that the total space requirement is 13,123, which was taken off of the blue print plans. Rich Preston would like to recommend a workshop. Ken Mahony feels the basic work is done. Decision was made to talk about it at their next meeting.
• Road way Plan: Ken Mahony stated that he and Paula Brouillette have been talking about Roadway plans for the School campus. He stated the School will be getting back to him on July 4th. Shirley Mosczynski asked to go over it at their second meeting in July. Chief Foley stated that it is becoming more of a safety issue; the economy is tough, but they need to keep kids off of Rt. 16.

11. North Street and C Street Intersection:
Chief Foley had to leave the meeting. Ken Mahony asked that this item be held over for the next meeting.

12. Building Space Review:
This item was discussed under item 10. Administrators Report.

13. Goals and Objectives:
In the agenda is the Executive Administrator – 2003 Annual Goals. Paula Brouillette recommended that each Selectmen present a one page “what are we looking for” sheet for Ken Mahony with specifics. It was suggested that they start with the two with the earliest dates. Ken Mahony stated he would like more time.


14. Old / New Business:
Old:
• Cable:
Rich Preston handed out a letter to Robert Spain, Regional Manager of Government Relations Charter Communications, from the Board of Selectmen and the Cable Advisory Board, dated June 17, 2003, re: Douglas Cable Television License Renewal Negotiations; and a Equipment List for Cable. Rich Preston reported that the Cable Advisory Committee voted and approved the letter. He was asking the Selectmen to do the same. Ron Forget made a motion to approve sending the letter as presented to Charter Communications. Paula Brouillette seconded the motion. All – aye.

• Executive Session: Shirley Mosczynski asked for a motion to adjourn into executive session to discuss possible litigation. Ron Forget made a motion to adjourn into executive session to discuss possible litigation, and to come back to regular session only for the purpose of adjournment at 9:55 pm. Rich Preston seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, Ron Forget – aye.

Ron Forget made a motion to adjourn out of Executive Session, into Regular Session for the purpose of adjourning at 10:16 pm. Rich Preston seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, Ron Forget – aye.

15. Adjournment:
Rich Preston made a motion to adjourn at 10:17 pm. Paula Brouillette seconded the motion. All – aye.




Respectfully submitted,


Suzanne Kane
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Suzanne Kane
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