BOS - October 7, 2003

BOS - October 7, 2003

Postby Suzanne Kane » Mon Nov 10, 2008 10:28 am

Board of Selectmen
Agenda
October 7, 2003


7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizens Forum

7:05 pm
4. Fuel Storage Application – Interface Fabrics Group

5. Minutes:
• August 12, 2003
• September 23, 2003

6. Octoberfest Appointment

7:30 pm
7. Executive Administrator Search Committee Charge

7:45 pm
8. Chapter 61 – Susan Mosczysnki

9. Early Retirement Initiative

10. Land to Auction – Appoint Custodian

11. Zoning Bylaw

12. Administrators Report

13. Old / New Business

14. Executive Session

15. Adjournment
________________________________________________________________________________________________
Next Agenda Items:
• November 4th:
Holiday Liquor License, meeting with School Committee and Finance Committee on budget and School Committee on Space needs.
________________________________________________________________________________________________
________________________________________________________________________________________________
Board of Selectmen
Meeting Minutes
October 7, 2003
Approved November 4, 2003


1. Call to order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:02 pm. In attendance: Paula Brouillette, Rich Preston, Edward Therrien, Executive Administrator Ken Mahony, and Administrative Assistant Suzanne Kane.

Other staff and citizens: Fire Chief Donald Gonynor, Town Accountant Rich Mathieu, Executive Search Committee members Mitch Cohen, Pamela Holmes, Carol Hutnak-Gogolinski, Jerome Jussaume, Jerome Kocur, Lisa Mosczynski, Diane St. George, Merritt Tetreault, and Joe Vecchione, Interface Fabrics Group Facilities Engineer Paul Lyons, Cable Advisory Committee Chair Tom Devlin, Susan Mosczynski, Perry King from King and King Reality, and Tribune reporter Tom Mattson.

2. Chairman’s Announcements:
• Octoberfest:
Shirley Mosczynski thanked all that were responsible for the success of the Octoberfest. It was a great event and everyone enjoyed themselves.
• Public Hearing – Comprehensive Permit: Shirley Mosczynski read the Notice of Public Hearing, Case #2003-29, Applicant: North Village, to develop 122 single family homes on 87 acres on North Street.

3. Citizens Forum:
• Cable Advisory Committee:
Cable Advisory Committee Chair Tom Devlin came before the Board. The Committee has been negotiating with Charter Communications for a new contract. They are currently operating under a three month extension. They hope to come back with a 10 year agreement with Charter. Tom Devlin reported that the draft copy did not get to him in time to provide a copy for the Board, but will forward. Some of the things they are looking at are staffing, community classes, and refurbishing the Cable Room. Rich Preston thanked the Cable Committee for all the work they have done on this project. Tom Devlin stated the process should be complete within thirty days. He stated a copy of the contract will also be available in the Town Clerks office. Ken Mahony also commended the Cable Committee, stating they have achieved a lot.

4. Fuel Storage Application – Interface Fabrics Group:
In the agenda is an application for License, from Interface Fabrics Group, 120 Gilboa Street, to store 30,000 gallons of #6 Fuel Oil, and 30,000 gallons of Liquid Propane, dated September 9, 2003; a memo to Fire Chief Don Gonynor, Police Chief Pat Foley, Tax Collector Pam Carter, Assessor Assistant Ida Ouillette, and Building Inspector Adelle Reynolds, from Suzanne Kane, dated September 11, 2003, re: Application for Fuel Storage; copy of Abutters list for Guilford of Maine, 120 Gilboa Street; copy of ‘Notice of Public Hearing’ as printed in paper; copy of letter to abutters, dated September 10, 2003; email to Suzanne Kane, from Ida Ouillette, dated September 11, 2003, re: Application for Fuel Storage; copy of procedure for Application for Flammable Fuel Storage; a letter to the Board of Selectmen, from Fire Chief Donald Gonynor, dated September 15, 2003, re: License Guilford of Maine; copy of letter to Paul Lyons, from Woodard & Curran, dated August 26, 2003, re: Completed Aboveground Storage Tank Inspection Forms for Submissions to State Fire Marshal; and Site Plan for Interface Fabrics Group, 120 Gilboa Street. Shirley Mosczynski opened the Public Hearing at 7:05 pm, by reading the Notice of Public Hearing as found in the packet. Interface Fabrics Group Facilities Engineer Paul Lyons came before the Board. He explained that the tanks have been in place since 1986, the last license they have on file was also for 1986. Pam Holmes asked what impact the tanks have on the Treatment Plant. Paul Lyons explained that, built in 1992, has no relationship with the tanks. The plant was updated in 1997. Shirley Mosczynski then read the letter from Fire Chief Gonynor. Rich Preston asked Chief Gonynor to comment. Chief Gonynor stated that this process is to correct a license lapse. By State Law they must have a yearly inspection; Interface Fabrics did this through an Engineering Company. Copies of the inspection are in the packet. Chief Gonynor stated that because everything is in order; he signed off on the application. Rich Preston made a motion to close the Public Hearing at 7:15 pm. Paula Brouillette seconded the motion. All – aye. Edward Therrien made a motion to approve both applications as presented. Rich Preston seconded the motion. All – aye.

5. Minutes:
• August 12, 2003:
Rich Preston made a motion to approve the Minutes of August 12, 2003 as presented. Edward Therrien seconded the motion. Paula Brouillette abstained. All other members – aye.
• September 23, 2003: Rich Preston made a motion to approve the Minutes of September 23, 2003 as presented. Edward Therrien seconded the motion. All – aye.

6. Octoberfest Appointment:
In the agenda packet is a memo to the Board of Selectmen, from Suzanne Kane, dated September 23, 2003, re: Appointment of Diane Dube; and a copy of Item 2.3 Committee Application Procedure, and 2.4 Appointment from the Douglas Committee Handbook. Shirley Mosczynski asked Suzanne Kane to speak on this item. Suzanne Kane explained that on September 16, 2003 Diane Dube attended the Selectmen’s meeting and asked to be appointed to the Octoberfest. She presented her application to the Board at that time. There was a question if she could be appointed because she was not a Douglas resident. After some discussion the Board appointed her. Suzanne Kane went on to explain that Diane Dube had called the Thursday prior to the Boards meeting and asked to be put on the agenda. Suzanne Kane explained to her that the agenda was closed. Also the procedure for applicants is to submit an application, which is forwarded to the Board of Selectmen and the Committee of choice’s chair. The Committee makes their recommendation which is then presented to the Board. Diane Dube had not submitted an application. Suzanne Kane was not at the September 16 meeting but did watch it on Cable later. Looking in the Douglas Committee Handbook, she found documentation to support the appointment process and a notation that appointments are to be made to “qualified and interested Douglas residents”.

7. Executive Administrator Search Committee Charge:
In the agenda packet is a memo to the Board of Selectmen, from Suzanne Kane, dated October , 2003, re: Search Committee; the Search Committee list of members; copy of the letter that went out to all Committee Members, from Administrative Secretary Jane Brule, dated September 17, 2003; copy of a letter that went out to all Committee members, from Suzanne Kane, dated September 24, 2003; and a copy of a letter that went out to all Committee members, from Suzanne Kane, dated October 1, 2003. Shirley Mosczynski read the list of the Executive Search Committee members; all but Edwin Taipale was present. Shirley Mosczynski explained that the position has been advertised in the Beacon, the Beacon Website, the Boston Globe, and the Globe’s website. The deadline for accepting applications is October 24th. She then gave them their charge; first stating the Board would like to be made aware if the Committee feels there is no candidate worth recommending. She stated each member should be allowed to question the candidates so that they could collectively come up with recommendations. She asked that the Committee present 3 to 5 candidates to the Board by November 21, 2003. Shirley Mosczynski reminded the members that they need to be sworn in by the Town Clerk before their fist meeting. She asked that they elect a Chair, Vice Chair, and a Secretary. Shirley Mosczynski stated it is imperative that they hire an individual that is best suited for our Town. She suggested posting a meeting for next Tuesday and offered to open the meeting for them until they elect their Chair. Pam Holmes asked if they would receive their charge in writing. Shirley Mosczynski stated she would write it up if that was the Boards wish. The Board concurred. Mitch Cohen asked when Ken Mahony will retire and if the Board will be looking into hiring an interim. Shirley Mosczynski stated Mr. Mahony would be leaving the end of November; the Board discussed that if there was going to be a short period they would not hire an interim, but if there was going to be along period they would certainly look into it. Pam Holmes reminded the Committee members that all information is confidential until they present the candidates to the Board. Edward Therrien asked the Committee to take their time, not to rush, and bring a good candidate.

8. Chapter 61 – Susan Mosczynski:
In the agenda packet is a Chapter 61 check list for Susan Mosczynski; a letter to the Board of Selectmen, from Attorney Kevin Sullivan, dated August 5, 2003, re: Notice Pursuant to G.L.C. 61A – Susan Mosczynski to Simeon Pantelides; copy of Purchase and Sales Agreement; a letter to Kevin Sullivan, from Suzanne Kane, dated August 11, 2003; a memo to the Board of Assessors, Planning Board, Conservation Commission, and Open Space, from Suzanne Kane, dated August 8, 2003, re: Chapter 61A – Mosczynski; a memo to Planning Board, Conservation Commission, and Open Space, from Suzanne Kane, dated August 13, 2003, re: Chapter 61A land – Mosczynski; a memo to the Board of Assessors, from Suzanne Kane, dated August 13, 2003, re: Chapter 61A land – Mosczynski; a memo to the Tax Collector, from Suzanne Kane, dated August 13, 2003, re: Chapter 61A land – Mosczynski; a letter to Kevin Sullivan, from Suzanne Kane, dated August 20, 2003; a memo to the Board of Selectmen, from Assistant Assessor Ida Ouillette, dated August 20, 2003, re: Susan Mosczynski – Chp 61A; a letter to Kevin Sullivan, from Assistant Assessor Ida Ouillette, dated August 20, 2003, re: Susan Mosczynski; an email to Suzanne Kane, from Open Space Chair Lisa Mosczynski, dated August 29, 2003; re: update; a memo to the Board of Selectmen, from Suzanne Kane, dated September 2, 2003, re: Chapter 61A – Mosczynski; a letter to the Board of Selectmen, from the Planning Board, dated September 2, 2003, re: Susan Mosczynski Property/Chapter 61A Located off Oak Street; memo to Planning Board, from Suzanne Kane, dated September 2, 2003, re: Chapter 61A – Susan Mosczynski; copy of M.G.L. Chapter 61 §14; a memo to the Board of Selectmen, from the Planning Board, dated September 11, 2003, re: Susan Mosczynski property, off Oak Street, Parcel 3; response from the Tax Collector; a memo to the Board of Selectmen, from Suzanne Kane, dated September 11, 2003, re: Chapter 61A – Susan Mosczynski; a letter to Kevin Sullivan, from Assistant Assessor Ida Ouillette, dated September 23, 2003, re: Chapter 61A Roll Back Taxes – Susan Mosczynski; a letter to Kevin Sullivan, from Suzanne Kane, dated September 26, 2003; a letter to the Board of Selectmen, from Open Space, dated September 30, 2003; and Plan of Land, owner Susan Mosczynski. Shirley Mosczynski relinquished her Chair to Vice Chair Rich Preston, because she is a relative, and then left the room. This item was held over from the Boards last meeting. The Assessors Office was unable to calculate the Roll Back Taxes because the applicant had submitted a hand drawn site map which was not legible, and Open Space did not have a quorum and had no recommendation for the Board. Since then a site map from Blackstone Valley Survey and Engineering, Inc. was submitted. The Assessors calculated the Roll Back Taxes and documentation was included in the agenda. Rich Preston asked Lisa Mosczynski what Open Space had recommended at their meeting. Lisa Mosczynski referred to her memo included in the agenda packet. Rich Preston read the memo which stated the Open Space Committee voted to recommend the Board NOT purchase the land. In the memo was also a notation that Lisa Mosczynski had recused herself from voting on this matter, as she is a relative. Edward Therrien made a motion that the Board of Selectmen will not exercise their right of first refusal for land being converted under M.G.L. Chapter 61A, and identified in Assessors Map 14, Parcel 3, owned by Susan Mosczynski. Paula Brouillette seconded the motion. All – aye.


9. Early Retirement Initiative:
In the agenda packet is a letter to the Board of Selectmen, from Ken Mahony, dated September 30, 2003, re: Early Retirement Incentive Vote, 7 October 2003; and Worcester Regional Retirement System “Early Retirement Incentive Worksheet”. Ken Mahony asked Rich Mathieu to come before the Board. He asked Rich Mathieu to attend the September 30th informational meeting of the Worcester Retirement Board with him because he is directly affected by the information. Rich Mathieu explained that it is impossible to give a dollar number; the numbers they were given, give an error rate of 30 to 40%. Ken Mahony explained that the younger the retiree, the more likely the estimate will be low and the older the retiree, the more likely the estimate will be high. He stated that people who retire closer to age 50 have a higher percentage of error, due to their life expectancy. Shirley Mosczynski stated that at this point there is one possibly two people interested in the Early Retirement Incentive, Ken Mahony being one of them. She stated it is beyond the October 1st date and the Board must decided. Ken Mahony stated he is not confident that the other person will take it. He stated that everyone else he has spoken to has said no. Edward Therrien made a motion to approve the Early Retirement Incentive as outlined in the “Early Retirement Incentive Worksheet”. Rich Preston seconded the motion. All – aye.

10. Land to Auction – Appoint Custodian:
In the agenda packet is a letter to the Board of Selectmen, from Town Treasurer Sharon Brotherton, dated September 22, 2003. Ken Mahony explained that this item is at the request of the Treasurer and he recommends the Board appoint her as Custodian. Rich Preston asked if this is something that is done on a regular basis, or was it an oversight. Ken Mahony stated the Treasurer asked for it. She has been appointed as Custodian before; he does not feel it has to be done again. Open Space Chair Lisa Mosczynski asked the Board that if they appoint Sharon Brotherton as Custodian, to make sure the parcel is not under the Treasures jurisdiction. She requests that information on the land be passed to all Boards and Committees to review. The Board agreed that this was something they should look further into. Paula Brouillette recommended having Ken Mahony work with Sharon Brotherton to create a process for review of parcels prior to selling. There was a consensus of the Board on this. Rich Preston also suggested getting something from Town Counsel fro clarity. Ken Mahony stated that M.G.L. is clear and offered to supply a copy. Paula Brouillette recommended holding this item until their next meeting so Ken Mahony could meet with Sharon Brotherton and clear up any questions. Consensus of the Board on this.

11. Zoning Bylaw:
In the agenda packet is a letter to the Board of Selectmen, from Master Plan Implementation Chair Paul Peterson, dated September 24, 2003. Shirley Mosczynski read the letter from Paul Peterson asking the Board to approve and forward draft 6 of the Zoning Bylaws to the Planning Board. Ken Mahony pointed out that he should have said, “accept” and forward. Rich Preston made a motion to approve submitting Draft 6 of the Zoning By-Law to the Planning Board. Paula Brouillette seconded the motion. Edward Therrien declined. All other members – aye.

12. Administrators Report:
• Cook Street Cemetery Trees:
Ken Mahony reported that four trees have been removed from Cook Street. The trees were in very bad condition, rotting out from the center. Now they are concerned about six other trees that may be in the same condition. Edward Therrien passed around pictures. Ken Mahony also reported that they will have a contractor look at the wall. Edward Therrien estimated the cost to be around $4,000. Shirley Mosczynski echoing Paula Brouillette in respect to planning stated the Board needs to look at all of this and plan so they are not all of a sudden on them. Rich Preston asked what the long term is for the wall. Edward Therrien stated Spring.

13. Old / New Business:
• Main Street Re-paving:
Paula Brouillette asked for an update on the Re-paving of Main Street. Ken Mahony stated they will be starting at Franklin Street and going to Cottage, and C Street to North within the next 10 days. The balance will be done after the road settles over the winter. This is a joint Water / Sewer – Town project. Ken Mahony has asked the Water / Sewer Commission to make a presentation to the Board. He prefers if the Board hears it from them. Paula Brouillette stated she is still trying to get Downtown Improvement working.
• Capital Projects: Paula Brouillette stated that there are still punch list items for the Capital projects. She feels they are items that should be resolved before Ken Mahony leaves. She has spoken to Ken Mahony about this and he has assured her that they will be.
• School Space Needs: Paula Brouillette asked if they could look at the information Ken Mahony will be giving the School Committee prior to their joint meeting. Ken Mahony stated that Rich Preston is looking for a formula he needs. She stated he should have all the material soon, at which time he will copy the Board.
• Old Elementary School: Rich Preston mentioned the recent vandalism at the Old Elementary School. He heard it was light damage, but asked Ken Mahony to pass the word on to Police Chief Foley. Ken Mahony stated that he has already spoken to Chief Foley; they discussed putting a camera up. He also stated that Town Facilities Director Rick Colonero is looking at special locking equipment. Rich Preston stated the issue is two fold, the kids could get hurt and the damage to the building, both liability issues. Rich Preston stated they need to work hard to decide what to do with these building so they don’t loose them.
• Grants: Rich Preston stated he was surprised to learn that Grant Writer Carla Cataldo’s contract has expired; he feels it’s important the Town has the resource of a Grant Writer. Funding is something else we need to look at. Ken Mahony stated there is more money in Economic Development that could be used. Rich Preston asked if they should have this as a future agenda item or depend on Ken Mahony to work on it. Ken Mahony stated Town Engineer Bill Cundiff will make a presentation after he gets information from a new Grant Writer.

New:
• Association of Town Finance Committees:
Shirley Mosczynski encouraged the Board members to attend the Association of Town Finance Committees 2003 Annual Meeting, being held November 1 from 9:00 am to 3:15 pm at Holy Cross.
• Suburban Coalition: Shirley Mosczynski stated the Board received a notice to join the Suburban Coalition, if the Board chooses to join; the application fee is $200.
• MMA Trade Show: Shirley Mosczynski reminded the Board that the Massachusetts Municipal Association’s Annual Meeting and Trade Show is coming in January.
• Next Agenda: Shirley Mosczynski stated that there is a possibility of a Town Meeting. There were articles from the last Special Town Meeting that did not get on. There is also a memo from Fire Chief Gonynor, concerning health insurance for call and volunteer emergency personnel, that would need to go on.
• CMRPC: Rich Preston commented on a letter from CMRPC which stated they had a meeting held by new sub-region representatives. Paula Brouillette will look into.

14. Executive Session:
Rich Preston made a motion to adjourn to Executive Session to discuss strategy with respect to litigation, and to return to regular session for the purpose of adjournment at 8:40 pm. Paula Brouillette seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, Edward Therrien – aye.

Rich Preston made a motion to come out of Executive Session and to enter Regular Session for the purpose of adjourning at 8:56 pm. Paula Brouillette seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, Edward Therrien – aye.

Rich Preston made a motion to adjourn at 8:57 pm. Paula Brouillette seconded the motion. All – aye.

Respectfully submitted,


Suzanne Kane
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Suzanne Kane
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