BOS - October 21, 2003

BOS - October 21, 2003

Postby Suzanne Kane » Mon Nov 10, 2008 10:29 am

Board of Selectmen
Meeting Minutes
October 21, 2003
Approved December 16, 2003


1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:00 pm. In attendance: Paula Brouillette, Rich Preston, Edward Therrien, Executive Administrator Ken Mahony, and Administrative Assistant Suzanne Kane. Ron Forget was absent.

Other staff and citizens in attendance: Town Accountant Rich Mathieu, Water / Sewer Commission Chair Joseph Saster, Water / Sewer Commission member Robert Josey, Water / Sewer Systems Manager Dennis Croteau, Beta Engineering Project Manager Joe D’Alesio, Economic Development Chair Hal Davis, Mass Electric Senior OTR Roger Martinsen, and Tribune Reporter Tom Mattson.

2. Chairman’s Announcements:
Shirley Mosczynski announced that there is an increase in dog problems. She reminded the listening public that there is an Animal Control Bylaw which states animals must be kept under the control of the owner.

3. Citizens Forum:
No citizen came forward.

4. Rich Mathieu – FY 05 Budget:
In the agenda packet is the FY05 Budget Projections, dated October 16, 2003. Rich Mathieu handed out FY04 Revenue and Expenditure Summary, dated October 21, 2003. Town Accountant Rich Mathieu stated he knows there will be budget issues in FY05 and he is taking steps to be proactive. Going over his “FY05 Budget Projection” and the assumptions he used in coming up with his figures, there is still a deficit. He stated that, “what was said in the spring is coming to fruition.” Shirley Mosczynski stated they were at the meeting with State Representative Paul Kujawski, and Speaker of the House Thomas Finneran at which they were told things will not be much better. Rich Mathieu stated that what he got from the meeting was, “don’t be surprised about State cuts”. Ken Mahony stated that if the Board is interested in looking at State Revenues; Mass.Gov and MMA websites both have them and they are kept current. He stated both sites are a good source of information. Rich Preston stated he feels scheduling meetings with the departments should be sooner the better. Paula Brouillette stated the only clear place to make a dent in the deficit is no Capital items; it will still leave them with a deficit. She stated they need to develop how they want the departments to develop their budgets. She recommended they assume it will not be business as usual in the budgeting process. She stated it may end up coming down to head counts; no increases in salaries. Rich Mathieu stated that if they look at the budget; there is no one million line items. They could eliminate the Municipal Expense budget and come close to that number. Rich Mathieu then stated that the proactive approach they are taking will make the Town shine in the Bonding process. There was discussion on SBA reimbursements and the assumptions Rich Mathieu made in his projections. Rich Mathieu stated there is a line item in the School Union Contract that the Town must present the employees with four health insurances; this is not good for the Town and should be considered during contract negotiations. Paula Brouillette suggested that Rich Mathieu “dollarize” his assumptions on his projections for later. Rich Mathieu asked if there would be a Budget Workshop prior to the November 4th meeting for additional information to present to the School Committee. By consensus of the Board, they will meet Thursday, October 30th at 7:00 pm. Shirley Mosczynski stated they need to develop some kind of a message for the departments for the budget process. Rich Mathieu stated if the board gives him the message, he will deliver it at the Staff Meeting on Thursday. What he heard was; be conservative, level funding to FY03 levels and no increase in personnel. Shirley Mosczynski agreed, stating last year they tried not to lay anyone off and they did that. Ken Mahony stated they have not talked about the Town borrowing their retirement for two years; but he feels it’s a terrible idea. Rich Mathieu passed out the quarterly updates. Shirley Mosczynski reported that there is a movement to abolish the excise tax and there was discussion on it.

5. Cable License Renewal:
Suzanne Kane explained that the Cable Advisory Committee would not meet with the Board, but would be in at the next Selectmen’s meeting.

6. Water / Sewer Department:
Passed out is an Advanced Wastewater Treatment Facility Fact Sheet, dated October 2003 and flow chart with three alternatives from Beta Group, Inc. Water / Sewer Commission Chair Joseph Saster thanked the Board for allowing his committee to speak; he then turned the presentation over to Beta Engineering Project Manager Joe D’Alesio. Joe D’Alesio explained that the bids came in too high. He explained the treatment plant is currently not meeting the existing discharge permit limits. Mr. D’Alesio explained the three alternatives the Town could take, listing the pros and cons of each. Speaking for the Commission, he stated they would prefer to go forward with alternative 1; proceed with bids, obtaining Town approval prior to project award. Robert Josey stated the Commission had many discussions about possible ways to cut costs; none of which were sufficient. When asked what the impact would be on the tax payers, Rich Mathieu stated it would give an increase of 9 cents / thousand on the tax rate for the additional appropriation. He stated the State (DEP) will be funding the entire project through a 2% loan if the Town approves the additional appropriation. Rich Preston asked the Commission when they would like to have a Special Town Meeting. Dennis Croteau asked that if there is one in November, they would like to be on then. He stated the Commission would like to sit down with other Boards to get their feelings on this. Joseph Saster stated the Commission is not for the other alternatives because they are nothing but band aids; he feels alternative 1 is the only way to go. Dennis Croteau stated that Water / Sewer has always come in under the budget; this is the first time they will have to come back to the Town for additional appropriations. Edward Therrien asked about any additional change orders. Joe D’Alesio stated he can not guarantee there will be no change orders, but they have planned a 5% contingency. He also stated that the contractor has agreed with an extension as long as the Commission gets the additional appropriation. Rich Preston made a motion to proceed with the Water / Sewer Commissions recommendation of Alternative 1; proceed with bids, obtaining Town approval prior to project award. Paula Brouillette seconded the motion. All – aye.

7. Pole Petition:
In the agenda packet is a letter to the Board of Selectmen, from Mass Electric, dated September 19, 2003, a petition for joint pole re-location, P03-81, a memo to Town Engineer, Police Chief, Tree Warden, Building Commissioner, and the Highway Superintendent, from Administrative Secretary Jane Burle, dated September 24, 2003, re: Pole Petition P03-81 Linden Street; Town of Douglas Pole and Wire Locations Petition Form, P03-81, submitted September 24, 2003; a memo to the Board of Selectmen, from Police Chief Foley, dated October 15, 2003, re: Pole Petition; and a Notice to Abutters, dated October 16, 2003. Shirley Mosczynski opened the Public Hearing for Pole Petition P03-81 at 7:50 pm by reading the pole petition. Mass Electric Senior OTR Roger Martinsen came before the Board, no abutters were present. Roger Martinsen explained that Mass Electric will be re-locating pole #33, which is currently in the middle of the new road. Rich Preston made a motion to close the Public Hearing for Pole Petition P03-81. Paula Brouillette seconded the motion. All – aye. Rich Preston made a motion to approve Pole Petition P03-81 as presented. Edward Therrien seconded the motion. All – aye.

8. Economic Development – Zoning Change:
Handed out at meeting, Zoning – Rt. 16 – C, RC-2, and RA to Industrial sample article and a site map of the re-zoning area in Douglas produced by Carter Burgess Consultants in Engineering, Architecture, Planning and the Environment, dated October 17, 2003. Taken out of order, after item 15, due to time. Economic Development Chair Hal Davis came before the Board. He started out by giving an overview of the Committees progress. He stated that next week they should have the final report of Phase II from Carter Burgess. He stated there is a 1.5 million square foot potential for business buildings. Hal Davis also stated that the Committee is completing their Web page and it should be done in the next 10 days. In the spring they are planning to invite brokers and developers to tour Douglas. His plan is to show 5 to 6 key areas. Concerning the Zoning Bylaw changes which were recommended by Carter Burgess; Hal Davis stated he is waiting for Town Engineer Bill Cundiff to get meats and bounds for the zoning changes. Ken Mahony stated the Board needs to present the changes to the Planning Board. Shirley Mosczynski stated they need to let the Town of Webster know Douglas is planning to re-zone. Rich Preston made a motion to approve submitting Zoning By-Law Changes: Zoning Route 16-C, RC-2, and RA to Industrial as presented by the Economic Development Commission; to the Planning Board. Edward Therrien seconded the motion. All – aye.

9. Appoint Custodian:
In the agenda packet is a letter to the Board of Selectmen, from Town Treasurer Sharon Brotherton, dated September 22, 2003; and a copy of Massachusetts General Law Chapter 60, §77B Collection of Local Taxes, Management, sale, or lease by municipalities; land acquired through foreclosure or under §80; notice. Handed out at meeting is a letter to the Board of Selectmen, from Ken Mahony, dated October 16, 2003, re: B.O.S. request for info on Custodian of Land. Ken Mahony stated this is a new term and he is asking that the appointment be done. In reference to Open Space Chair Lisa Mosczynski’s request of the Board at their last meeting; that if they appoint Town Treasurer Sharon Brotherton as Custodian, to make sure the parcel is not under the Treasures jurisdiction, and requests that information on the land be passed to all Boards and Committees for review. Ken Mahony stated that he met with Sharon Brotherton and she would be pleased to circulate a list of properties to each Board/Committee, prior to advertisement for sale. Rich Preston made a motion to appoint Town Treasurer Sharon Brotherton, as Custodian in accordance with M.G.L. Chapter 60, §77B. The Custodian shall circulate a list of properties to be sold, prior to advertisement for sale, to determine if there is interest from any Committee for Town acquisition, as presented. Edward Therrien seconded the motion. All – aye.

10. Use of Town Property:
In the agenda packet is an Application for Use of Town Property for Eagle View Condo Association, for November 4, 2003, for their Annual Meeting. Rich Preston made a motion to approve the Application for Town Property as submitted by Eagle View Condo Association. Paula Brouillette seconded the motion. All – aye.

11. Road Plan Discussion:
Paula Brouillette stated that she had asked that this item be placed on the agenda. She stated that this is the beginning of a goals item. There was discussion about the Street Listing handed out at their last meeting. Shirley Mosczynski asked what type of maintenance the Highway Department does on private roads, to which Edward Therrien stated they only sand and plow, but will fix a pot hole if it is bad enough to damage a vehicle. Paula Brouillette suggested for future agenda items, the Board look at private roads. Looking at what the processes are, at some point the Town will have to deal with them.

12. Administrative Report:
• 40B:
Ken Mahony reported that there are a number of legislative initiatives, one being 40B, and a number of meetings have been scheduled. He feels a member of the Board should attend, stating it’s wise to keep their finger on it. Ken Mahony stated the next meeting is in Worcester, November 6th at 7:00 pm at Quinsigamound Collage. Rich Preston stated he was interested in going and Ken Mahony gave him the packet of information. Rich Preston stated it is very interesting; they need to start looking at 40B’s proactively.
• Cell Tower: Ken Mahony reported that Sprint wants to put a tower up. He stated that Town Engineer Bill Cundiff asked him to make the presentation to the Board and allow him to put out RFP’s to put the tower up at the site in back of the School. Shirley Mosczynski warned that it has to be on commercially zoned land. There was a consensus of the Board to have Bill Cundiff go forward with and RFP.
• Rt. 16 Status: In the agenda is a letter to the Board of Selectmen, from School Superintendent Connie Verge, dated October 15, 2003; and handed out at the meeting is a memo to the Board of Selectmen, from Ken Mahony, dated October 21, 2003, re: Status of Rt. 16 work from NE Main past the High School. Ken Mahony reported that in response to Connie Verge’s letter on the status of Rt. 16, he will forward a copy of his memo to her.
• Cemetery Stonewall: Ken Mahony reported that Edward Therrien meet with Michael Johnson of M. Stonework, who looked at the Snay’s wall. He can do the work for $1,400. That will rebuild the section of wall, but there is also a need to cut down 6 more trees. Edward Therrien stated that cost is estimated at $2,800. He said Lewis did the first set of trees. Ken Mahony stated he would like to get both things done this winter with the Boards approval. Ken Mahony also stated that he asked the other residents who want trees down for letters stating so. So far he has not seen one. Ken Mahony stated the $1,800 for the first removal was taken from the Asbestos money. There was $25,000 in the account; approximately $9,800 was used for the asbestos leaving approximately $14,000. The remainder was earmarked for the chimneys at the Post Office and VFW. Ken Mahony stated he can not find someone to do the work. He stated the chimneys are not used. Paula Brouillette stated she is only concerned because they are using money intended for other purposes; she understands it’s an emergency. Shirley Mosczynski stated she is concerned about the chimneys at the Post Office. She asked if they were falling apart to which Ken Mahony answered “no”. Rich Preston then asked if they were only being fixed for esthetic purposes; and if so, why not just pull them down? Ken Mahony stated he will look at them with Facilities Maintenance Manager Rick Colonero. Concerning the trees and stone wall; Edward Therrien made a motion to take the trees down for $2,800 and fix the wall for $1,400. Rich Preston seconded the motion. All – aye.
• Workers Comp. Audit: Ken Mahony stated he has an appointment with a company that audits workers compensation insurance. He stated he will listen to the proposal, there is no money up front, and the audit company gets a percentage of the money they get back.
• Housing Development Statistics: Ken Mahony reported that he received a letter to the Board of Selectmen, from Connie Verge, dated September 3, 2003 requesting demographic information. He handed out his response dated October 20, 2003, re: Housing development statistics regarding possible school enrolment. Paula Brouillette asked that Ken Mahony’s second sentence be deleted before sending the letter to the School. She stated the letter contains raw data; she is not sure what you can do with it. Paula Brouillette also stated that it’s important to look at the projections for enrollment; see how they worked out, how the actual compares to the projected.
• Preamble the Bounds: Ken Mahony reported that a gentleman from Princetown came in and asked when the last time the Selectmen Preamble the Bounds. He stated the Town could be fined $15 if it is not done. Shirley Mosczynski stated she did it with Sutton in the early ‘90’s, she is not sure if anyone has done it since. Rich Preston asked if they should schedule one. Ken Mahony reported that it has to be done every 5 years.
• Police Staffing: Shirley Mosczynski asked to discuss the letter from Ken Mahony, to the Board of Selectmen and courtesy copied to Police Chief Foley, dated October 6, 2003, re: Police Staffing. Rich Preston stated he had scheduled Chief Foley and Lt. Gilbert to come in the second meeting in November; that would be a good time to go over the letter.

13. Minutes:
• August 19, 2003:
Paula Brouillette approved the minutes of August 19, 2003. Rich Preston seconded the motion. All – aye.
• September 16, 2003: Paula Brouillette made a motion to approve the minutes of September 16, 2003. Rich Preston seconded the motion. Shirley Mosczynski made amendments. Paula Brouillette made a motion to approve the minutes of September 16, 2003 as amended. Rich Preston seconded the motion. All – aye.
• May 14, 2003: Paula Brouillette made a motion to approve the minutes of May 14, 2003. Edward Therrien seconded the motion. All – aye.

14. Old / New Business:
Old:
• Octoberfest appointment:
Paula Brouillette made a motion to change their appointment for Diana Dube on Octoberfest, to an associate member since she is not a resident. The only difference is she would not be allowed to vote. Rich Preston seconded the motion. All –aye.
• Conservation Drive: Edward Therrien stated he has been getting calls; no one has done the phase II repairs. Shirley Mosczynski stated they need to find out the status from the Planning Board. Ken Mahony stated he will check with Bill Cundiff and the Planning Board.
• Grant Resources: Rich Preston would like a follow up on grant resources; they need to talk about putting money aside in FY05. Ken Mahony stated he is waiting on proposals. Shirley Mosczynski suggested having Bill Cundiff come in. Ken Mahony stated he will check with Bill Cundiff.
• Title Search / Poddles: Shirley Mosczynski reminded Ken Mahony that he needs to finish up the title search on the gift of land. She also reminded Mr. Mahony that he and Edward Therrien need to meet with Christopher Poddles.
• Early Retirement: Shirley Mosczynski asked what the status is on the Early Retirement, has any one put in for it. Ken Mahony stated they have one, but everyone has another month to decide.

• New:
•CMRPC:
Shirley Mosczynski stated there is a report in the Selectmen’s office on “Blackstone Valley Corridor Planning Study”, dated September 2003 from CMRPC. She encouraged the Board to look at it. Ken Mahony stated it is also available on the Web.
• MMMA Meeting: Shirley Mosczynski reported that everyone should have gotten a schedule for the MMMA meeting, November 20-21, 2003. Paula Brouillette will be going to Southboro on November 13th.
• Police Association: Rich Preston stated he received a letter from the Douglas Officers’ Association, dated October 9, 2003. They submitted October 28th and November 11th as dates they would like to meet with the Selectmen. He and Paula Brouillette will be meeting with them. Ken Mahony stated he will set aside the Planning Conference Room.
• Elderbus: Shirley Mosczynski stated that there was a meeting in Sutton, Friday at 9:30 am concerning the Elderbus. Paula Brouillette will attend.
• Conservation Resignation: Shirley Mosczynski commented on the letter received from the Conservation Commission, written by Eric Virostek, dated August 11, 2003, re: Member Resignation; letter to the Board of Selectmen, from the Conservation Commission, dated October 14, 2003, re: Conservation Commission Resignation; and a letter to the Board of Selectmen, from the Conservation Commission, dated October 21, 2003, re: Conservation Commission Appointment. The Conservation Commission wants to appoint Eric Virostek, 146 Northwest Main Street as an Associate member, and Michael Valliere, 38 Gilboa to replace Mr. Virostek. Rich Preston made a motion to appoint Eric Virostek to the Conservation Commission as an associate member, for a term ending June 30, 2004. Paula Brouillette seconded the motion. All – aye. Rich Preston made a motion to appoint Michael Vallier to the Conservation Commission, for a term ending June 30, 2004. Paula Brouillette seconded the motion. All – aye.

15. Town Meeting Discussion: Rich Mathieu handed out a memo, dated October 21, 2003, re: Potential FY04 STM Warrant Articles. Taken out of order after Item 4 due to time. He stated that after he spoke to Assessors Assistant Ida Ouillette, they backtracked for tax purposes; she was hoping for a Special Town Meeting (STM) November 12th. Shirley Mosczynski stated there is another problem; Master Plan has a hearing that needs to be done. Rich Mathieu recommended having two STM’s, about one month apart. He suggested handling all financial items at the first meeting. Rich Preston stated he sees an advantage to this, concerning the Zoning Bylaws, which were originally going to have their own meeting. Rich Mathieu suggested setting a tentative date of November 24th, notifying the Boards that if they need more time, there will be a second meeting in December. Consensus of the Board to have the Warrant ready by November 4th. Notify the Assessors, Planning, Finance Committee, Master Plan, and the Water / Sewer Commission. Then set November 4th as the election day for Water / Sewer.

16. Adjournment:
Edward Therrien made a motion to adjourn at 9:50 pm. Paula Brouillette seconded the motion. All – aye.

Respectfully submitted,


Suzanne Kane
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