BOS - November 4, 2003

BOS - November 4, 2003

Postby Suzanne Kane » Mon Nov 10, 2008 10:31 am

Board of Selectmen
Meeting Agenda
November 4, 2003


7:00 pm

1. Call to order

2. Chairman’s Announcements

3. Citizen’s Forum

7:15 pm
4. School Committee – Space Needs and FY05 Budget Information with Fin Com

7:45 pm
5. Cable License – Contract Information

8:00 pm
6. Cell Tower – Bill Cundiff

7. Warrant

8. Holiday Liquor Sales

9. Minutes: October 7, 2003 – Regular Session

10. Old / New Business

11. Adjournment
__________________________________________________________________________________________
Future Agenda Items:
Nov. 18th:
Cable License – Approval
Set Tax Rate
Chief Foley
Moderator and Town Clerk - STM

Dec. 2nd: Chapter 61 – Chamberalin
Class II Renewals

Dec. 16th: Liquor License Renewals

Jan. 6th: Chapter 61B - Crabbe
_____________________________________________________________________________________
_____________________________________________________________________________________
Board of Selectmen
Meeting Minutes
November 4, 2003
Approved December 16, 2003


1. Call to order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:02 pm. In attendance: Paula Brouillette, Rich Preston, Ron Forget, Edward Therrien, and Administrative Assistant Suzanne Kane.

Other staff and citizens: Town Accountant Rich Mathieu, Finance Committee Chair Pamela Holmes, Finance Committee members William Krauss, Jerome Kocur, and Tom Navarolli, School Superintendent Connie Verge, School Committee members Leslie Breault, Ann Brunson, and Shirley Downs, Town Engineer Bill Cundiff, Cable Advisory Chair Tom Devlin, Building Commissioner Adelle Reynolds, Police Lt. Glen Gilbert, Derek Brown, Pam Morton, Sandra Raines and Tribune reporter Tom Mattson.

2. Chairman’s Announcements:
• Ken Mahony:
Shirley Mosczynski reported that Ken Mahony will be out recovering from surgery.
• Sen. Moore Meeting: Shirley Mosczynski announced that she will attend the briefing for Municipal Leaders on the FY05 State Budget Issues, Friday, November 7th at the Douglas High School.
• Young Hero Award: Shirley Mosczynski announced that she will attend the Young Hero Award Ceremony, honoring 11 year old Michael Crimmins on Thursday, November 6th at 8:00 pm, at the Intermediate School.

3. Citizen’s Forum:
• Town Building Commissioner – Fee Schedule:
Adelle Reynolds came before the Board. She handed out a packet with proposed fee changes, and asked if she could come back to the Selectmen’s next meeting. Consensus of the Board to go over at their next meeting.
No other citizens came forward.

4. School Committee – Space Needs and FY05 Budget Information with Fin Com:
In the agenda is a memo to the School Committee, from the Board of Selectmen, dated August 19, 2003, re: Municipal Office Space Study / Meeting; a memo from Administrative Secretary Jane Burle, dated August 20, 2003, re: Municipal Office Space Study / Meeting; a letter to the Board of Selectmen, from Connie Verge, dated September 3, 2003; letter to Connie Verge and School Committee, from Administrative Assistant Suzanne Kane, dated September 24, 2003; a letter to the Finance Committee and Town Accountant, from Suzanne Kane, dated September 29, 2003; a letter to Connie Verge, from Executive Administrator Ken Mahony, dated October 20, 2003, re: Housing development statistics regarding possible school enrolment; fax to Connie Verge, from Suzanne Kane, dated October 23, 2003, re: Info for Nov. 4th meeting; fax transmittal; fax to Sandra Raines, from Suzanne Kane, dated October 23, 2003, re: Info for Nov. 4th meeting; fax transmittal; fax to Connie Verge, from Suzanne Kane, dated October 27, 2003, re: letters for Nov. 4th meeting; fax transmittal; fax to Connie Verge, from Suzanne Kane, dated October 28, 2003, re: Letter to School Committee; fax transmittal; FY05 Budget Projection, updated September 20, 2003; and Local Est. Receipts as of June 30, 2003. A packet was also handed out at the meeting by Leslie Breault, forecasting school growth as of October 29, 2003.
• Space Needs: The School Committee joined the meeting. Rich Preston stated the reason for this meeting was to discuss adaptive reuse of unused Municipal space; stating that before they make any definitive decisions, they need to do a study. Rich Preston read his memo, dated August 19, 2003. He stated that he wanted to meet and discuss the Schools needs and wants. Leslie Breault handed out her packet and stated that it looks like the Elementary School will be over capacity in 2007 and 2008. She stated that they have a number of Kindergarten children who do not attend kindergarten in Douglas, but come back for first grade. Rich Preston asked about the second floor of the Municipal Center. Connie Verge stated they will continue to use it as long as possible; using it could forgo getting a new school down the road. She stated it would be foolish to give up the modulars and the space in this building. Rich Preston asked if they felt it would be desirable to expand in this building. Connie Verge stated she did not think they could qualify for reimbursement if they expanded in this buiding. Leslie Breault stated the school has already put a lot of money into this building; to put more into change doesn’t seem reasonable. Connie Verge stated they would have to bring the building up to the new codes, which would be cost prohibitive. Leslie Breault stated she did not feel this building would be big enough down the road for school use. Rich Preston stated he knows the state is relaxing their standards for re-using old buildings. Paula Brouillette explained that the Board is looking at potential use of this building and wondered if it was reasonable to look at options. Connie Verge stated she does not feel any option should be ruled out. Paula Brouillette suggested they move forward. If that means forming a committee, they should. Ron Forget stated planning is important. He feels the state flip-flops, the money may not be there. Leslie Breault asked if knowing it took 5 years to complete the school project; should a Standing Building Committee be formed. Shirley Mosczynski stated that a Standing Building Committee is something the Board has been discussing. Paula Brouillette stated that the Capital Committee is going to actively work on it. She thinks they will have a recommendation next spring. Rich Preston stated he also feels a Standing Building Committee is the next step, adding he feels representatives from the School and Municipal Center should be involved.
• Budget: Town Accountant Rich Mathieu and the Finance Committee joined the meeting. Rich Mathieu handed out an updated copy of the FY05 Budget Projection. Rich Mathieu reminded the boards that the Town used $850,000 from free cash to balance the budget last year. He stated that this year they need to make up that money. Rich Mathieu pointed out the FY05 Key Budget Dates and stated there were two dates the School needed to be concerned with. They went over the FY05 budget projections and local receipts and Rich Mathieu’s assumptions. Pam Holmes stated that she had attended a meeting of the Finance Committee on Friday and thinks Rich Mathieu’s assumption on overall benefit percentage increase of 10% is positive. Paula Brouillette praised everyone for staring this process, stating she doesn’t envy anyone; they have some hard decisions to make. Rich Mathieu stated they need to be creative and proactive; because of the numbers, they need to start sooner. Finance Committee member Tom Navaroli asked why the stabilization was omitted from Rich Mathieu’s FY05 Budget Projections. Rich Mathieu stated that is something the Board of Selectmen and the Finance Committee need to look at.
• Article 3 – Medicaid: It was decided to go over this article since the School Committee and Finance Committee were present. Suzanne Kane handed out copies of the Warrant to all members. Rich Mathieu stated that the only question he had was the amount of $60,000. Currently they have $32,000 in reimbursements. He wanted to make sure $60,000 would cover them for the year. Connie Verge asked why the Article does not state “Municipal Medicaid”. Rich Mathieu explained that Rich Bowen of Kopelman and Paige stated it should not be in the Article, but can be inside the motion. Connie Verge stated the School Committee wanted the Article written saying funding comes from Medicaid. She stated she was under the assumption that it always went into a revolving account, not into the general fund due to misinformation from the past administration which she has been passing onto her Committee. Rich Mathieu passed out a copy of DOR’s legal opinion, 95-545 (5/26/95) Reimbursements / Revenues / Medicaid Reimbursements for Medical Services Provided to Special Needs Students. He explained that DOR states Medicaid reimbursements recovered for a municipality by an independent contractor may not be deposited into a departmental revolving fund but put into the general fund, it’s very specific. Paula Brouillette asked if there is any history on reimbursements. Rich Mathieu explained that in 2001 there was $82K, in 2002 - $30K, in 2003 - $47K, and in 2004 - $32K. He feels the $60,000 is doable; he just wanted to make sure the School was ok with that number. Paula Brouillette stated given all the misinformation, they do not have enough information to know that the $60,000 is enough and there will be another Town Meeting. Connie Verge stated that if they have to wait they can, the School Committee will be meeting tomorrow and they can discuss it then. Pam Holmes asked how much it costs to collect the money. She feels that any appropriation of the Medicaid funds to the School would be “double dipping”, since they already budget to pay the people collecting the money.
• School Committee Resignation: The Board of Selectmen and the School Committee agreed to set a date for December 2nd, at 6:00 pm to fill the vacancy on the School Committee until the next election. Suzanne Kane will post the position on cable stating November 14th as the deadline to receive applications.

5. Cable License – Contract Information: In the agenda packet is a letter to the Board of Selectmen, from Town Counsel, dated October 20, 2003, re: Douglas Cable Television License Renewal Negotiations; an email to Suzanne Kane, from Thomas Devlin, dated October 20, 2003, re: Selectmen’s Meeting; a memo to the Board of Selectmen, from Jane Burle, dated October 15, 2003, re: License Renewal – Charter Comm.; and Commonwealth of Massachusetts Community Antenna Television Commission Application form 100. Cable Advisory Chair Tom Devlin stated he still does not have a hard copy license for the Boards review. He hopes to have it for the Selectmen’s meeting on the 18th when the Cable Advisory Board had planned to ask for the Boards approval. Shirley Mosczynski asked if Town Counsel would be there. Tom Devlin stated no.

6. Cell Tower – Bill Cundiff:
In the agenda packet is a memo to the Board of Selectmen and other boards, from Town Engineer Bill Cundiff, dated October 30, 2003, re: Possible Cellular Tower, Davis Street (Assessors Map 168, Parcel 16); parcel map, Map 168; and a sample copy of the Town of Douglas, Request for Proposals lease of Real Property for Telecommunications Antennas and Equipment and Tower Construction. Bill Cundiff explained that a vendor has approached the Town because of a dead spot in their wireless service. He is proposing a mono-pole type of cell tower. It will be a 5 year lease with 4-5 year options after that. It would provide revenues for the Town of 15-18,000 per year. He is asking the Boards approval to send the proposal to Town Counsel. Bill Cundiff also stated he has sent a memo to other departments to see if they need any thing that could be included on the tower; radio equipment, etc. Rich Preston reminded Bill Cundiff that there is a wireless bylaw and the area has to be industrially zoned; he was wondering how this coincides with the bylaw. Bill Cundiff stated this would be excluded because it would be for Municipal use. Rich Preston asked who the provider would be and if it would service everyone or just the people who have that service. Bill Cundiff stated that he knows that there is a type of pole that can have other carriers piggyback; he does not think they can do that on a mono-pole type, which is why he would like Town Counsel to look at the proposal. Rich Preston stated he is worried that there may be a conflict with that land use in the future. Bill Cundiff stated it is a difficult piece of land to develop, it’s full of ledge; he does not see an immediate conflict. Ron Forget stated that if there is more then one carrier, there should be more then one income. Bill Cundiff stated; that is another reason why he wants Town Counsel to look at it. Paula Brouillette asked if the School Committee was amoung the departments he contacted to which Bill Cundiff answered in the affirmative. Shirley Mosczynski asked about the potential access road. Bill Cundiff stated there would be no problems. Shirley Mosczynski asked Bill Cundiff to clarify with Town Counsel how much space is required around the pole. Rich Preston made a motion to move forward with the Cellular Tower Proposal as presented. Edward Therrien seconded the motion. Paula Brouillette was absent during vote; all other members – aye.

7. Warrant:
The warrant was handed out earlier at the meeting. It was noted that there was an error in the heading. There was a consensus of the Board to leave Article 3 as is. Rich Mathieu stated that is ok with him, but he would like to see projections from the School on the amount which could be amended on the floor. Rich Preston made a motion to open the Warrant for Special Town Meeting, Monday, June 23, 2003. Paula Brouillette seconded the motion. All – aye.
• Article 1 – Highway Transfer: Paula Brouillette asked when the lease ends and if it’s a lease to purchase. Rich Mathieu stated the lease ends this year. He would think they would have to replace the vehicle; he does not think they were leased to purchase. Edward Therrien stated that once the lease is up, the Town owns the vehicle. Rich Mathieu will check on the contract.
• Article 3 – School Appropriation: Paula Brouillette is concerned with the $60,000 number. She knows there is $32,000 now, but she would like to know what provisions are in place if they don’t make the difference. Rich Mathieu stated he went back two fiscal years in researching the history for reimbursements; he can go back further. He stated he wanted to talk to the School to find out what made up the $32,000.
Rich Preston made a motion to close the Warrant for Special Town Meeting, Monday, June 23, 2003. Paula Brouillette seconded the motion. All – aye. Rich Preston made a motion to approve the Warrant for Special Town Meeting, Monday, June 23, 2003 as amended. Paula Brouillette seconded the motion. All – aye.

8. Holiday Liquor Sales:
In the agenda packet is the Holiday Liquor Sales for Package Stores – 2003; and a letter to the Local Licensing Authority, from ABCC, dated October 17, 2003, re: 2004 Calendar of Holidays and Sunday Package Store Openings. Rich Preston made a motion to approve the Holiday Liquor Sales for Package Stores as follows:
• Sundays:
Package stores MAY be open all Sundays between November 23, 2003 extending through December 28, 2003 between the hours of 12:00 noon and 10:00 pm.
• Thanksgiving:
On Thursday, November 27, 2003 package stores MAY NOT sell or deliver alcoholic beverages at any time during the day, but MAY remain open until 11:30 pm on Wednesday, November 26, 2003, if it is within their regular posted hours.
• Christmas:
On Thursday, December 25, 2003 package stores MAY NOT sell or deliver alcoholic beverages, but MAY remain open until 11:30 pm on Wednesday, December 24, 2002, if it is within their regular posted hours.
• New Years:
On Thursday, January 1, 2003, package stores MAY sell or deliver alcoholic beverages and MAY remain open on Wednesday, December 31, 2002 until 11:30 pm, if it is within their regular posted hours.
Ron Forget seconded the motion. All – aye.


9. Minutes: October 7, 2003 – Regular Session:
Paula Brouillette made a motion to approve the minutes of October 7, 2003 – Regular Session as amended. Rich Preston seconded the motion. Ron Forget abstained. All other members – aye.


10. Old / New Business:
Old:
• Letter from Northbridge:
Paula Brouillette asked to discuss a letter sent from the Town of Northbridge Board of Selectmen, dated October 15, 2003, re: Sighting of Medical Waste Facility in Northbridge, MA. Rich Preston suggested putting it on the next agenda.
• Rt. 16 Improvements: Paula Brouillette asked what the status was on the Rt. 16 road improvements, stating they received a memo form the School Committee and Ken Mahony. Edward Therrien stated that Mass Highway was supposed to hold a public hearing, which they missed. One is being scheduled.
• Elderbus: Paula Brouillette reported that she attended a meeting for Elderbus where she learned the Town has never appointed representatives to their Board of Directors. She asked that this item be placed on the next agenda. She recommended appointing Senior Center Director Alyssa Graveson.
• Cook Street Cemetery: Edward Therrien reported that the trees would be taken down Thanksgiving week at the Cook Street Cemetery.
• Letter from Executive Search Committee: Shirley Mosczynski read a letter to the Board of Selectmen, from the Executive Administrator Search Committee, dated October 30, 2003, re: Employee involvement & update. She suggested the Board discuss this and make decisions on how they should run their interviews. Ron Forget disagrees with the suggestions in the letter. Shirley Mosczynski asked for this item on the next agenda.

New
• Sign Office Vouchers:
Shirley Mosczynski recommended having Police Chief Foley sign the Selectmen’s Office Vouchers while Ken Mahony is out. Rich Preston made a motion to authorize Chief Foley signing Selectmen’s Office Vouchers on a temporary basis which the Town Administrative Assistant is out. Edward Therrien seconded the motion. All – aye.

11. Adjournment:
Rich Preston made a motion to adjourn at 9:11 pm. Edward Therrien seconded the motion. All – aye.


Respectfully submitted;


Suzanne Kane
Administrative Assistant
Suzanne Kane
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