BOS - November 18, 2003

BOS - November 18, 2003

Postby Suzanne Kane » Mon Nov 10, 2008 10:33 am

Board of Selectmen
Agenda
November 18, 2003


7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

4. Executive Search Committee

7:15 pm
5. Cable Advisory – Contract

7:30 pm
6. Tax Classification – Assessors

7:45 pm
7. Safety and Manpower discussion – Chief Foley

8:15 pm
8. Special Town Meeting discussion w/Town Moderator and Town Clerk

8:30 pm
9. Building Department Fee Schedule - Adelle Reynolds

10. Executive Session – Union Contract Negotiations

11. Letter from Northbridge

12. Letter from Executive Search Committee

13. Letter from Open Space

14. Minutes – October 30, 2003 – Budget Workshop

15. Elderbus – Appointment to Board of Directors

16. Old / New Business

17. Adjournment
______________________________________________________________________________________
Future Agenda Items:

December 2, 2003

6:00 School Committee Appointment
7:00 Chapter 61 – Chamberlain
Class II License Renewals
ABCC – Population Estimation for 2004 – Vote
Executive Session – Union contract negotiations (if needed)

December 16, 2003
Liquor License Renewals
Skate Park
Executive Session – Union contract negotiations (if needed)

January 6, 2004
Chapter 61B – Crabbe
Executive Session – Union contract negotiations (if needed)
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Board of Selectmen
Meeting Minutes
November 18, 2003
Approved January 20, 2004

1. Call to order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:02 pm. In attendance: Paula Brouillette, Rich Preston, Ron Forget, Edward Therrien, and Administrative Assistant Suzanne Kane.

Other Staff and citizens in attendance: Administrative Secretary Jane Burle, Cable Advisory Chair Tom Devlin, Cable Advisory members Joe Vecchione, and Mitch Cohen (also with Executive Search Committee), Executive Search Committee Chair Pamela Holmes, Executive Search members Pete Tetreault and Jerome Kocur, Town Moderator Jerome Jussaume (also with Executive Search Committee), Police Chief Patrick Foley and Lt. Gilbert, Town Clerk Christine Furno, Open Space Chair Lisa Mosczynski.

2. Chairman’s Announcements:
• Town Meeting:
Shirley Mosczynski announced that there will be a Special Town Meeting on November 24, 2003 at 7:00 pm.
• DARE Program: Shirley Mosczynski announced that the District Attorney’s office gave $200 to support the Douglas DARE program.
• School Committee: Shirley Mosczynski read the names of the applicants for the School Committee opening. The names included: Tom Navaroli, 56 South West Main Street, Margaret Reed, 60 Gilboa Street, David St. George, 5 Gilboa Street, and Shirley Cooney, 262 Main Street. The applications have been sent to the School Committee and a meeting has been set for December 2nd at 6:00 pm with both Boards to make an appointment.

3. Citizen’s Forum:
No citizens came forward.

4. Executive Search Committee:
Executive Search Committee Chair Pamela Holmes and Vice Chair Pete Tetreault came before the Board. Pam Holmes read a letter to the Board, dated November 18, 2003, re: Search Committee Candidate Recommendations. The Committee presented the Board with four highly qualified candidates to be considered for the position of Executive Administrator. The candidates were: David N. DeManche, 265 Blackstone Street, Uxbridge, Michael W. Finglas Sr., 26 Wendell Street, Swansea, Paul J. Guida, 24 Marmion Ave., Worcester, and Michael J. Guzinski, 161 Lakeshore Drive, Blackstone. Pam Holmes explained that two of the candidates have experience in the Blackstone Valley. Shirley Mosczynski thanked the Committee and expressed her pleasure that the process happened as soon as it had. Rich Preston also thanked the Committee observing that they did a through job, they moved fast and efficient. Pete Tetreault thanked the Board for the opportunity of serving on the Search Committee. He stated it was a pleasure serving on such a diverse Board. Shirley Mosczynski stated she would like to set up a Workshop, Thursday, November 20th at 6:30 pm to discuss the interview process, to which there was a consensus of the Board. Ron Forget suggested setting up interviews with the candidates, feeling they should let them know they were selected. Pam Holmes stated the four candidates were told that their names would be forwarded to the Selectmen.

5. Cable Advisory – Contract:
In the agenda packet is an email to Suzanne Kane, from Cable Advisory Chair Tom Devlin, dated November 12, 2003, re: Cable License; a letter to the Board of Selectmen, from Town Counsel, dated November 14, 2003, re: Douglas Cable Television License Renewal Negotiations; and Town of Douglas Renewal Cable Television License Granted to Charter Communications Entertainment I, LLC, dated November 4, 2003. Handed out is a letter to the Board of Selectmen, from the Cable Advisory Committee, dated November 11, 2003, re: Recommendation for Renewal of Cable License. Cable Advisory Committee members Tom Devlin, Joe Vecchione, and Mitch Cohen came before the Board. Tom Devlin recounted that the Committee has been meeting for over a year and now have a recommendation for the Board. Mr. Devlin went over the highlights of the proposed license which include • improved customer service requirements, • an Institutional Network (iNet) that will allow interconnection between all Town departments for the transfer of data and video, • free cable access to all Town departments, • and a PEG equipment fund to allow for expanded cable facilities, new and improved equipment, and the possibility of staffing. Shirley Mosczynski thanked the Committee for their involvement and dedicated work during these negotiations. Ron Forget asked if there will be a break in the fee for running cable up private driveways. Tom Devlin stated the standard distance covered by the Cable Company is 205’. Anything beyond that is paid for by the resident. Rich Preston thanked the Committee, stating this is another example of an intelligent diverse group. Rich Preston made a motion to approve the License of the Town of Douglas Commonwealth of Massachusetts Renewal Cable Television License Granted to Charter Communications Entertainment I, LLC, dated November 4,.2003 as presented. Paula Brouillette seconded the motion. All –aye.

6. Tax Classification – Assessors:
In the agenda packet is the Department of Revenue Bureau of Accounts Classification Tax Allocation for Douglas FY04. Shirley Mosczynski reported that the Tax Classification would be postponed to the Pre Town Meeting, November 24, 2003 at 6:00 pm. Due to miscommunication, the Public Hearing was not advertised.


7. Safety and Manpower discussion – Chief Foley:
In the agenda packet is a letter to the Board of Selectmen, from Kenneth Mahony, dated October 6, 2003, re: Police Staffing. Chief Foley and Lt. Gilbert came before the Board. Shirley Mosczynski read a letter sent to Chief Foley, from Joseph Polisar, President of the International Association of Chiefs (IACP) of Police, dated November 10, 2003 in which Chief Foley is appointed to the Executive Committee of the IACP for the 2003 – 2004 term, for cities with under 25,000 populations.
• Safety: Chief Foley stated the Safety Committee had a meeting concerning traffic issues. He also had a conversation with Rich Preston concerning accidents in Douglas during the year. Chief Foley stated that Ken Mahony wrote his letter on Police Staffing in response to these issues. Chief Foley stated his department has investigated 10 fatal motor vehicle accidents since 1995, the majority have been on Rt. 16. He stated they had a few years with no accidents. Chief Foley feels the accidents are due to the increase number of vehicles on the road. He stated the majority of the growth is from Depot Street west, the majority of complaints are on back roads, and most citations are speed related. Chief Foley stated he does not have the funding to have an officer dedicated to traffic enforcement. He stated they use grant money for special details. He stated that in 1995 he started addressing these issues proactively by adding man power, and depending on grant funding to do it. This year he sees a need for new positions and he has mentioned this to Town Accountant Rich Mathieu. Chief Foley went on to say that based on studies, the North East should have 3.15 officers / 1,000 residents. Most communities in the North East actually have 2.1 officers / 1,000 residents. Which means Douglas should have 16 officers, instead of the 11 they do have. Chief Foley stated Douglas is not keeping with the growth of the Town. He stated that one way he has looked at solving this problem is to down size his part-time staff as his full-time staff increases. Lt. Gilbert added that they have not taken into account the Towns Summer growth, stating there is an additional 4,000 people here in the summer yet staffing stays the same. Lt. Gilbert stated the State Park is under the State Police, but because they are closer, they are the first to respond. Rich Preston thanked Chief Foley and Lt. Gilbert for coming, stating it all falls back to pressures of Town growth, noting the Town has doubled since 1980. He stated it puts pressure on how the Police Department does their job, and on the road infrastructure. Rich Preston stated he knows Chief Foley has asked about staffing before, and it was never acted on, that is why he asked Chief Foley to bring a recommendation to the Board. Because of the FY05 budget, he felt it was important for Chief Foley to come in now. Ron Forget stated that there have been a lot of accidents involving alcohol not speed. Noting that memorials are erected at crash sites, Mr. Forget asked how Chief Foley feels about the process and the memorials. Chief Foley stated that in the case of a fatality, his department does not know the results of the autopsy. But in every case they try to educate and articulate the cause of the accident. Chief Foley stated he has as heard it said that Douglas has the highest ratio of accidents involving young people, he does not see that. He stated that people forget to focus on why and accident happened. The Police Department does programs in the High School to educate the kids about drunk driving. He stated the State aid for the DARE program has dried up; they depend on officers donating their time for these programs. Paula Brouillette concurred that they need to be proactive; stating making the change from part time to full time is one avenue. They must do it in a balanced way, with all departments. Shirley Mosczynski directed Chief Foley to let them know what he needs for his budget. Rich Preston stated Chief Foley has made some good arguments and he looks forward to see him put his budget together. There was further discussion on roads and specific recommendations on road speed and starting the process for applying with the state to change them. Rich Preston asked about the disposition of the roads and intersections and what they can do to make them safer.

8. Special Town Meeting discussion w/Town Moderator and Town Clerk:
In the agenda packet is the November 24, 2003 Special Town Meeting Presenters; Warrant for Special Town Meeting, Monday, November 24, 2003; a letter to the Board of Selectmen, from Town Counsel, dated November 6, 2003, re: Special Town Meeting; an email to Suzanne Kane, from Town Treasurer Sharon Brotherton, date November 4, 2003, re: Town of Douglas; a letter to the Board of Selectmen, from the Douglas School Committee, dated October 6, 2003; a letter from the Massachusetts DOR, dated October 25, 2001, re: Expenditure of Medicaid Reimbursements; page 2 from a letter to the Board of Selectmen, from Town Counsel, dated March 28, 2003; Article 8 School Department – Medicaid, from Annual Town Meeting May 19, 2003; and an email to Suzanne Kane, from Jerome Jussaume, dated November 5, 2003, re: Vote on Articles. Town Moderator Jerome Jussaume and Town Clerk Christine Furno came before the Board. There was discussion on how the auditorium would be set up. Rich Preston stated he felt it would be in good form to have Town Counsel present, to which there was a consensus. Shirley Mosczynski will speak on Article 1 – Highway Transfer, Rich Preston will speak on Article 2 – Amend Town Meeting Articles, Suzanne Kane will find out who from the School will speak on Article 3 – School Appropriation from Municipal Medicaid, Water / Sewer Commissioner Joe Saster will speak on Artilce 4 – Water / Sewer. Jerome Jussaume stated he has concerns with this article. He is not sure if the original debt exclusion can be amended. He asked if he could call Town Counsel. The Board of Selectmen gave him permission.

9. Building Department Fee Schedule - Adelle Reynolds:
In the agenda packet is a letter to the Board of Selectmen, from Building Commissioner Adelle Reynolds, dated November 4, 2003, re: Building Permit Fees; Municipal Finance Law Chapter 40 §22F License Fees; service charges; acceptance of section; Building Permit Fees as of March 1, 1998; Fee Schedule for Town of Dudley, effective May 19, 2003; Fee Schedule for Town of Sutton, effective October 24, 2001; Permit Fee Schedule from the code Official, November/December 2002; and Permit Fee Schedule Town of Northbridge. Building Commissioner Adelle Reynolds came before the Board to discuss increasing the Building Department’s Fee Schedule. She reported that following State guidelines, they should be bringing in 80% of their budget. Ron Forget stated he would like to see two schedules, one for home owners and one for developers. He also feels that re-inspection fees are gouging. Rich Preston asked if there was a foundation permit, to which Adelle Reynolds answered no. Paula Brouillette stated that the Town is currently low compared to the other communities, but the proposed increases are high. Adelle Reynolds stated that all other communities are currently looking at increasing their schedules. Paula Brouillette stated the Douglas Fee Schedule should include the additional notes like other communities; Adelle Reynolds agreed to include them. Edward Therrien asked if the Building Department is paying their bills with what they are bringing in. Adelle Reynolds stated they are doing less then half. Ron Forget asked why they don’t do foundation permits. Adelle Reynolds stated that there was too much work involved. She reassured the Board that she is not here to punish builders; she is here to ask for support to fund her department. Rich Preston stated that he just recently went through the building process. He felt Adelle Reynolds was a font of information, very helpful, and very supportive. He does not feel that the proposed increases are unreasonable. Rich Preston made a motion to support the Building Departments Fee Schedule increases as presented. Paula Brouillette seconded the motion. Ron Forget questioned the re-inspection process, which Adelle Reynolds explained. Ron Forget stated the process provides a good working relationship. Shirley Mosczynski asked that they keep in mind; inspections are for the good of the residents as well as the Town. On the vote; all – aye.

10. Executive Session – Union Contract Negotiations:
Rich Preston made a motion at 8:55 pm to enter into Executive Session for the purpose of Union Contract Negotiations, and to come back into regular session to finish agenda items and then adjourn. Ron Forget seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, Ron Forget – aye, and Edward Therrien – aye.

Rich Preston made a motion to come out of Executive Session at 9:30 pm for the purpose of coming back into regular session to finish agenda items and then adjourning. Paula Brouillette seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, Ron Forget – aye, and Edward Therrien – aye.

11. Letter from Northbridge:
In the agenda packet is a letter to All Communities within the Blackstone Valley Heritage Corridor, from The Northbridge Board of Selectmen, dated October 15, 2003, re: Siting of Medical Waste Facility in Northbridge, MA; and a draft letter to Ellen Roy Herzfelder, Executive Office of Environmental Affairs, from the Douglas Board of Selectmen, dated November 18, 2003, re: Siting of Medical Waste Facility in Northbridge, MA. Paula Brouillette put together a letter in response to Northbridge Selectmen’s request to support their effort for a full environmental study. Rich Preston feels it’s a good idea; stating Senator Moore has been very active and would like him courtesy copied as well as the Northbridge Selectmen. Paula Brouillette made a motion to send the letter of support as amended. Rich Preston seconded the motion. All – aye.

12. Letter from Executive Search Committee:
In the agenda packet is a letter to the Board of Selectmen, from the Executive Search Committee, dated October 30, 2003, re: Employee involvement & update. The Board decided to discuss this item during the Workshop, Thursday, November 20th at 6:30 pm.

13. Letter from Open Space:
In the agenda packet is a letter to the Board of Selectmen, from the Open Space Committee, dated November 13, 2003, a letter to Katherine Abbott, State Department of Conservation and Recreation Commissioner, from the Open Space Committee, dated November 10, 2003; a suggested draft letter from the BOS to Commonwealth Re: Douglas Parcel; and a letter to the Board of Selectmen, from Chief of Legal Services for the Department of Conservation and Recreation Mary Griffin, dated September 10, 2003, re: Schuster parcels, Cedar & Webster Streets, Douglas, MA. Item taken out of order, after item 8 do to time. Open Space Committee Chair Lisa Mosczynski came before the Board and requested they respond to the letter from the Department of Conservation and Recreation, in support of the State purchasing acreage. Ron Forget asked what the down side would be. Lisa Mosczynski stated the Schuster parcel would be sold anyway, the owner is leaving the state. She stated the State has first right, it’s a matter of releasing funds. Rich Preston asked if the value was known. Lisa Mosczynski stated she thought it was still in negotiations with the owner and the time frame goes out to April. Edward Therrien made a motion to send a letter to the State Department of Conservation and Recreation as drafted by the Open Space Committee. Rich Preston seconded the motion. All – aye.

14. Minutes – October 30, 2003 – Budget Workshop:
Ron Forget made a motion to approve the Minutes of October 30, 2003 – Budget Workshop as amended. Paula Brouillette seconded the motion. All – aye.

15. Elderbus – Appointment to Board of Directors:
Shirley Mosczynski reported that there was no information from Elderbus yet. She and Paula Brouillette would be attending a meeting with Elderbus on the 20th at 11:00 am in Sutton.

16. Old / New Business:
Old:
• Grant Writer Resource:
Rich Preston asked for a discussion at their next meeting for this item. Shirley Mosczynski stated that Town Engineer Bill Cundiff should come in and give an update; he is working on the Down Town project. Rich Preston stated he would also like to revisit what Carla Cataldo had done. Ron Forget asked if it wouldn’t be more feasible to wait until there is a new Administrator. Rich Preston stated he wouldn’t object. Consensus to place on a January agenda.
• General Bylaw Recodification: Rich Preston requested an update from the Town Clerk.
• Perambulation of the Bounds: Rich Preston suggested they find out from Town Counsel if this needs to be done. Consensus to wait for new Administrator.
• Downtown Group: Paula Brouillette reported that the Downtown Improvement group is meeting again. They will be meeting tomorrow to go over the study that was done last spring at 2:30 at the Picket Fence.

New:
• Insurance Advisory Committee:
Shirley Mosczynski commented on the letter received by Town Treasurer Sharon Brotherton, dated November 13, 2003. In her letter Sharon Brotherton asked the Board to appoint an Insurance Advisory Committee per MGL Chapter 32B §3. Paula Brouillette suggested deferring discussion until their next meeting since they just received the information and did not have an opportunity to review it. Shirley Mosczynski suggested holding off until the Workshop Meeting on Thursday. Ron Forget suggested waiting for the New Administrator. Shirley Mosczynski cautioned they need to get going on this part. Consensus of the Board to put on agenda for December 2, 2003.

17. Adjournment:
Paula Brouillette made a motion to adjourn at 9:45 pm. Ron Forget seconded the motion. All – aye.


Respectfully submitted,


Suzanne Kane
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Suzanne Kane
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