BOS - May 28, 2002

BOS - May 28, 2002

Postby Suzanne Kane » Wed Nov 12, 2008 2:39 pm

Board of Selectmen
Agenda
May 28, 2002


1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

4. Request for Signage – Perry and Linden Street – Residents will be present

5. Appointments:
Planning Board
Constable
Cultural Council (?)

6. Water / Sewer Extension – High School

7. Warrant for Special Town Election

8. Old Fire Station

9. Cable Update – Rich Preston

10. Minutes: April 30, 2002 Regular Session
May 15, 2002 Regular Session

11. Old / New Business

12. Adjournment
______________________________________________________________________________
Board of Selectmen
Meeting Minutes
May 28, 2002
Approved June 11, 2002

1. Call to order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:06 pm. In attendance: Paula Brouillette, Rich Preston, Ron Forget, Edward Therrien, Executive Administrator Kenneth Mahony, and Administrative Assistant Suzanne Kane.

Other Citizens and staff in attendance: Fire Chief Donald Gonynor, Mark Brownell, Carol Field, Diane St. George, Brenda Haglund, Joe Burch, Tribune reporter Tom Mattson, and Town Accountant Rich Mathieu.

2. Madame Chairman’s Announcements:
Shirley Mosczynski asked to observe a moment of silence in honor of Memorial Day.

3. Citizen’s Forum:
Diane St. George came to the Board to inquire on the accessibility of the Board. She stated that she had sent a letter to the Board on February 1st and had received no response. Two months later she sent a certified letter from the Democratic Committee and again no response. Mrs. St. George showed a copy of the letter from the Democratic Committee to the Board and the Selectmen’s Office staff. Both Ken Mahony and Suzanne Kane did not remember seeing the letter come into the office. There was discussion about the mail handling process and Mr. Mahony apologized for the problem, stating that all correspondences are important and handled as such. Ron Forget stated that the purpose for the Citizen’s Forum is to give the public access to the Board. Mrs. St. George agreed to re-send the letter from February 1st. Shirley Mosczynski asked Mr. Mahony and Suzanne Kane to look at the current mail handling process and determine if it needs to be changed.

4. Request for Signage – Perry and Linden Street:
In the agenda packet is a letter to the Board of Selectmen, from Mark Brownell, signed by 14 residents of Perry and Linden Street, dated April 1, 2002, re: Request for Signage; Memo to the Board of Selectmen, from Police Chief Patrick Foley, dated May 1, 2002, re: Perry and Linden Street; Pictures of the intersection of Perry and Linden Street; a memo to the Board of Selectmen, from Suzanne Kane, dated May 13, 2002, re: Inquiry and Complaint – Linden Street; and a copy of an Inquiry and Complaint Review to various Departments, from Administrative Secretary Lea Gonynor, dated April 17, 2002, re: Request for Signage at Perry / Linden / Chockalog Rd. This item was on the Boards May 15th meeting. Police Chief Foley recommended posting yellow intersection signs on Perry Street, for both north and south bound traffic. Placing yellow 30MPH, thickly settled signs on the intersection signs. Placing yellow slow children signs on Linden and Perry Streets. Indicating where the school bus stops. And clearing the brush away from the intersection. Rich Preston was concerned because none of the residents were present to discuss this issue. Shirley Mosczynski had asked that the residents be asked to attend this meeting. Mark Brownell was the only resident to come before the Board. He stated that the residents are concerned because the intersection is also the School Bus Stop and cars are speeding through the intersection. He does not feel that warning signs are adequate. Shirley Mosczynski stated that she had driven down the neighborhood and she almost went through the intersection because the sign is behind trees. Rich Preston stated that he frequently drives in that neighborhood and he agrees that 4 Way Stop signs should be put up. Mr. Mahony stated that he feels there is a speeding problem in Town and we need to find a way to address it. There is not enough staff to have the Police patrol adequately. Mr. Brownell stated that he comes from a community that regulated speed by putting stop signs up. Paula Brouillette stated that she felt the Board should speak with the Town Engineer and the Police Chief to see how to deal with future growth problems. Rich Preston made a motion to install two stop signs on Perry Street at the intersection of Perry Street and Linden / Chockalog Road. Paula Brouillette seconded the motion. All – aye.

5. Appointments:
• Planning Board:
In the agenda packet is a memo to the Board of Selectmen, from Suzanne Kane, dated May 24, 2002, re: Planning Board Appointment; an Application for Boards and Commissions from Susana Alberty, dated February 5, 2002, for the Planning Board; Memo to the Board of Selectmen, from the Planning Board, dated May 16, 2002, re: Planning Board Vacancy; an Application for Boards and Commissions from Joe Burch, dated May 5, 2002, for the Planning Board; and a memo to the Planning Board, from Suzanne Kane, dated May 24, 2002, re: Planning Board Opening. As stated in the May 24, 2002 memo from Suzanne Kane, Susana Alberta was not on the ballot because the Democratic Town Committee did not turn their papers in on time. She missed being elected as a write-in by one vote against Dan Heney. She has petitioned for a recount scheduled for June 5th. Shirley Mosczynski stated that because the appointment would be filling an elected position it should be done by a joint meeting with the Planning Board. The Board also felt it would be better to wait until after the recount.
• Constable: In the agenda packet is a Letter of Resignation from Patrick Colonero, dated May 15, 2002, from the elected position of Town Constable, effective immediately; a letter to the Board of Selectmen, from Carol Field N.P., dated May 3, 2002; an Application for Boards and Committees, from Carol Field, dated May 22, 2002, for Town Constable; and an Application for Boards and Committees, from Brenda Haglund, dated May 23, 2002, for Town Constable. Carol Field came before the Board outlining her interest in Criminal Justice. She has attended a seminar/workshop given by “Statewide Process Servers” to learn about the execution of summonses and subpoenas. She is a Notary Public and currently working part-time for the Town Accountant. Brenda Haglund came before the Board and explained that she has been an employee at Worcester County House of Correction. She has experience in arrests, repossessions, serving papers, and was an internal investigator. Ron Forget made a motion to appoint Brenda Haglund to the position of Town Constable for a term ending May 13, 2003. Edward Therrien seconded the motion. All – aye.
• Cultural Council: In the agenda packet is a memo to the Board of Selectmen, from Suzanne Kane, dated May 24, 2002, re: Cultural Council Appointment; and an Application for Boards and Commissions from Patricia Brule, dated May 7, 2002, for Douglas Cultural Council. Patricia Brule was not present but Suzanne Kane reported that she had received a reply to her email to Angela Ernenwein, chairman of the Douglas Cultural Council, in her email she stated that Patricia Brule should be appointed. Ms Ernenwein would be submitting a letter of resignation later this month because she will no longer be a resident of Douglas. The Cultural Council can not operate with less than five members and with Ms Ernenwein they have five members. Suzanne Kane had also spoken to Derek Brown, who concurred with Angela Ernenwein’s recommendation to appoint Patricia Brule. Ron Forget made a motion to appoint Patricia Brule to the Douglas Cultural Council for a term ending June 30, 2003. Rich Preston seconded the motion. All – aye.

6. Water / Sewer Extension – High School:
Kenneth Mahony presented the Selectmen with a letter written by the Water / Sewer Department, to Mr. Anthony Amorello, A.F. Amorello and Sons, Inc. dated May 28, 2002, re: Contract 1-2002 – Route 16 Sewer Extension, to be signed by the Board of Selectmen. A. F. Amorello and Sons, Inc. was the low bidder for the Route 16 Sewer Extension Project. The letter would serve as notice of intent to award the contract to A.F. Amorello and Sons, Inc. if the Board approved. Rich Preston made a motion to award the Route 16 Sewer Extension Project to A.F. Amorello and Sons, Inc. Ron Forget seconded the motion. All – aye.

7. Warrant for Special Town Election:
In the agenda packet is a copy of a Warrant for Special Town Election, to be held on Tuesday, June 18, 2002. This election is to ask the voters to allow Douglas to be exempt from the provisions of proposition two and one-half, the amounts required to pay for the bond issued in order to pay for the construction of Wastewater Treatment Facility Improvements. Ron Forget made a motion to open the warrant for Special Town Election to be held on Tuesday, June 18, 2002. Rich Preston seconded the motion. All – aye. Ron Forget made a motion to close the warrant for Special Town Election to be held on Tuesday, June 18, 2002. Rich Preston seconded the motion. All – aye.

8. Old Fire Station:
Kenneth Mahony reported that the estimated cost for the replacement of the roof on the Old Fire Station was used for the proposal. The Town only received one bid which came in double the proposal. The difference is believed to be due to prevailing wages. The difference is about $10,000.00. Mr. Mahony feels that we have committed ourselves to the residents and suggested tearing down the cinder block part of the building. He stated that he is still going to look for bidders. Rich Preston feels that the building has historical value to the Town. Paula Brouillette asked if we have looked at combining the roof from the Old Fire Station with the roof with the Library roof. Mr. Mahony reported that the Elementary School roof and the Library roof are being combined which requires architectural designs. He does not intent to spend the money on architectural designs on the Old Fire Station roof because it is a simple roof replacement. Mr. Mahony stated that he would call the architect and get his feelings on the matter. Ron Forget agreed with Rich Preston and suggested that we move forward with the project and save the building. Rich Preston cautioned that “time is of the essence”, he does not feel that the building can survive another winter.

9. Cable Update – Rick Preston:
Rich Preston passed out a memo to the Board, dated May 28, 2002, re: Cable Advisory Committee. In it he has requested that the Board of Selectmen formally separate from the Cable Advisory Committee. He reported that the membership has grown and the Committee can now meet independently. There is a tenth member in the wings who currently works for WGBH Radio. Ken Mahony reported that the Cable Company has an obligation to supply a studio to its customers which is currently located in Uxbridge. They will be closing that studio and said that if Douglas could come up with approximately 400 square feet of space, we could have the equipment. The School would not have the room for at least a year. Mr. Mahony proposed using part of the Resource Room by bringing the wall out 7’ and have the storage rooms come off the side by the office supply closet. Bob Spain from Charter Communications was here today to look at the area. He will be coming back with their needs. Ron Forget feels that it is a good idea. Rich Preston suggested just taking a little more room from one of the storage rooms rather than moving walls. Mr. Mahony stated that he has asked Charter to move the walls. Mr. Mahony will report back to the Board.

10. Minutes:
• April 30, 2002 – Regular Session:
Ron Forget made a motion to approve the minutes of April 30, 2002 – Regular Session. Rich Preston seconded the motion. Paula Brouillette abstained, all other members – aye.
• May 15, 2002 – Regular Session: Rich Preston made a motion to approve the minutes of May 15, 2002 – Regular Session, as amended. Edward Therrien seconded the motion. All – aye.

11. Old / New Business:
• Town Bylaws:
Paula Brouillette stated she would like to have all the Town Bylaws located in one place. Have a “keeper of the records”. She also suggested seeing if they need to be revised or amended. She wanted to speak to Town Clerk Chris Furno but she was on vacation. Ms Brouillette will proceed and report back to the board. Ken Mahony stated that amending Bylaws has to go before Town Meeting for a vote. Paula Brouillette suggested that Mr. Mahony put together a schedule. Rich Preston stated that he would like to have the Department Heads look at the General Bylaws and come back to the Board with their feedback. He feels we can make easy changes up front.
• Goals and Objectives: Paula Brouillette asked how the Board handles Goals and Objectives, is there a process? Ron Forget stated that they give the Administrator the Boards goals and he turns them into his goals. Shirley Mosczynski stated that they have not done that yet with Mr. Mahony, but it should be looked into. Ron Forget stated that he felt it should wait until Mr. Mahony’s one year anniversary. Rich Preston stated he thinks the current contract allows the Board to give Mr. Mahony some goals and objectives. He feels they need to be reachable and reasonable goals. Mr. Mahony stated that he favors retreats, where he and the Board can get away to discuss things. He looks forward to it. Mr. Mahony also stated that he would like to wait until after July to begin discussions. Rich Preston stated that he can see both sides but fells it’s never to late to talk about goals, pointing out the last Administrators goal to develop a Town Website has fallen to the wayside. The Board discussed incorporating the discussion into one of their scheduled meetings. Mr. Mahony stated that he does not want the discussions to be televised. The Board agreed to hold a workshop at their July 23rd meeting to discuss goals and objectives with Mr. Mahony.
• Budget:
Rich Mathieu passed out a draft copy of the budget dated as of May 28, 2002. The Board discussed the budget. Rich Mathieu reported that the Budget will have a $286,986 shortfall if the Chapter 58 Funding is received in full and $100,000 is used from free cash. The Board decided to vote on each section.
• General Government: Ron Forget made a motion to approve the FY03 request for General Government for the budgeted amount of $1,081,745. Rich Preston seconded the motion. All – aye.
• Public Safety: Rich Preston made a motion to approve the FY03 request for Public Safety for the budgeted amount of $1,345,741. Ron Forget seconded the motion. All – aye.
• Health and Human Services: Ron Forget made a motion to approve the FY03 request for Health and Human Services for the budgeted amount of $126,887. Rich Preston seconded the motion. All – aye.
• Public Works: Ron Forget made a motion to approve the FY03 request for Public Works for the budgeted amount of $728,977. Rich Preston seconded the motion. All – aye
• Culture and Recreation: Rich Preston made a motion to approve the FY03 request for Culture and Recreation for the budgeted amount of $173,275. Ron Forget seconded the motion. All – aye.
Paula Brouillette asked for comments and hours for the Library.
• Education: The School has not finalized their budget. By consensus, the Board decided they will pass over this item until June 11th.
• Employee Benefits: Ron Forget made a motion to approve the FY03 request for Employee Benefits for the budgeted amount of $1,620,715. Rich Preston seconded the motion. All – aye.
• Debt Service: Rich Preston made a motion to approve the FY03 request for Debt Service for the budgeted amount of $1,367,386. Ron Forget seconded the motion. All – aye.
•Capital Outlay: Paula Brouillette made a motion to approve the FY03 request for Capital Outlay for the budgeted amount of $00. Ron Forget seconded the motion. All – aye.
Rich Mathieu stated that there is $401,463 left in Free Cash.

12. Adjournment:
Ron Forget made a motion to adjourn at 9:16pm. Edward Therrien seconded the motion. All – aye.


Respectfully submitted,


Suzanne Kane
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