BOS - June 25, 2002

BOS - June 25, 2002

Postby Suzanne Kane » Wed Nov 12, 2008 2:52 pm

Board of Selectmen
June 25, 2002

1. Call to Order

2. Chairman’s Announcements
(Town Clerk’s Office will be closed July 8th and 9th )

3. Citizen’s Forum

7:15 pm
4. Pole Petition
• Walnut Street (#P02-41)
• Northwest Main Street (#P02-50)

5. Council Of Aging Update – Alyssa Graveson

6. Intersection Study – Police Chief Foley

7. Appointments for FY03

8. Minutes: June 11, 2002

9. Administrators Report

10. Old / New Business

11. Adjournemnt
Board of Selectmen
Meeting Minutes
June 25, 2002
Approved July 23, 2002

1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:03 pm. In attendance: Paula Brouillette, Edward Therrien, Rich Preston (at 7:20 pm), Ron Forget (at 7:25 pm), Executive Administrator Kenneth Mahony, and Administrative Assistant Suzanne Kane.

Other Citizens and Staff in attendance: Police Chief Patrick Foley, COA Director Alyssa Graveson, Outreach Coordinator Patrice Rousseau, Linda Brown, Ronald Anderson, Margaret Banaghan, Roger Martinsen SR OTR for Mass Electric, Tribune Reporter Tom Mattson.

2. Chairman’s Announcements:
Shirley Mosczynski congratulated the Douglas Girls Softball team for their victory at the District 3 Championship games. Shirley Mosczynski announced that the Town Clerk’s Office would be closed July 8th and July 9th.

3. Citizens Forum:
No citizens came forward.

7:20 PM
4. Pole Petition:
• Walnut Street (#P02-41):
In the agenda packet is a Pole Petition from Mass Electric (#P02-41), dated May 31, 2002; a Pole Petition Review to Town Engineer Bill Cundiff, Building Commissioner Adelle Renyolds, Police Chief Patrick Foley, Highway Superintendent Edward Therrien, and Tree Warden Leon Mosczynski, from Suzanne Kane, dated June 4, 2002, re: Pole Petition Review – Walnut Street (#P02-41); Notice to Abutters, from Suzanne Kane, dated June 4, 2002; Letter to the Board of Selectmen, from the Conservation Commission, dated June 19, 2002, re: Mass. Electric Company, Walnut Street, Request for Determination of Applicability (RDA); Report to the Board of Selectmen, from BSC Group, dated June 3, 2002, concerning RDA for Walnut Street Utility Pole Installation project, a letter to the Board of Selectmen, from Police Chief Patrick Foley, dated June 20, 2002, re: Pole Petitions.
Roger Martinsen, SR OTR for Mass Electric and abutter Margaret Banaghan came before the Board. Mr. Martinsen explained that new poles were needed to extend line to feed seven new house lots. The Conservation Commission had met because the area is in wet land. The Commission voted unanimously to issue a Negative Determination of Applicability with the conditions that hay bales be placed down gradient of installation sites for erosion and sediment control prior to construction and then loam and seed the area after the work has been completed. Mr. Martinsen was asked how far from the road would the poles be located. He explained that they would be a minimum of 3 to 4 feet. When asked if the road should need to be widened, would the poles have to be moved? He answered probably not because the area is wetland. Rich Preston asked if any Highway or other Town Official is involved or present during pole work. Mr. Martinsen said no, that they have an agreement with Highway Superintendent Edward Therrien and there has never been a problem. Margaret Banaghan had no problems with the petition; she “had not been to a Town Meeting in awhile and decided to come”. Ron Forget made a motion to approve Pole Petition #P02-41 – Walnut Street as presented. Edward Therrien seconded the motion. All – aye.
• Northwest Main Street (#P02-50):
In the agenda packet is a Pole Petition from Mass. Electric (#P02-50), dated May 31, 2002; Pole Petition Review to Town Engineer Bill Cundiff, Building Inspector Adelle Reynolds, Police Chief Patrick Foley, Highway Superintendent Edward Therrien, and Tree Warden Leon Mosczynski, from Suzanne Kane, dated June 4, 2002, re: Pole Petition Review – Northwest Main Street (#P02-50); Notice to Abutters, from Suzanne Kane, dated June 4, 2002; and a letter to the Board of Selectmen, from Police Chief Patrick Foley, dated June 20, 2002, re: Pole Petitions. Abutter Ronald Anderson joined the meeting. Mr. Martinsen reported that this petition is to install a solely owned push brace pole #104-89 off pole #104 as per attached plan. A push brace is needed for guying line extension to feed two new houses. Mr. Martinsen stated that this job was for Mass Electric only, Verizon would not be involved. Ronald Anderson asked if the wires could run underground or if there could be an alternative way to run the wires other than what was proposed; he stated that he was most concerned about loss of tree branches. Mr. Martinsen told him that he had come up with the best design and there would be minimal trimming of the trees. Mr. Anderson also asked if there would be a street light. Mr. Martinsen stated that it was up to the property owner. Rich Preston made a motion to approve the Pole Petition Petition (#P02-50) as presented. Paula Brouillette seconded the motion. All – aye.

More discussion during item 6 – Intersection Study:
• Pole Discussion:
There was more discussion on the location of poles. Ken Mahony stated that he would like to see the poles put 6’ off the road rather than the 3’. Suggestion to discuss the Town Engineers recommendations for Pole Petitions at the next meeting along with the Tree Warden.

• Pole Discussion: There was more discussion on the poles, where they should be put and clearing of dead trees. With concern of dead trees, Ron Forget asked Ken Mahony to request CMRPC to study side roads. Mr. Mahony will look into.

5. Council On Aging Update – Alyssa Graveson:
COA Director Alyssa Graveson and Outreach Coordinator Patrice Rousseau came to the Board per a request from Rich Preston to give an update from the Senior Center. Alyssa Graveson started out by explaining the different programs offered to the seniors in our community. Some of these programs include: Hearing and Vision Clinics; blood pressure checks and answers to general medical questions. The Center provides information on Elder Safety, estate planning, and investment programs along with caution from investment scams and fraudulent companies. Recreational programs include Tai chi, bingo, ostoe stress exercise classes, movies and crafts. Alyssa Graveson also covered future programs ranging from a Garden Sharing program to the File for Life program. The Senior Center puts out a bi-monthly newsletter to 610 residents. The Meals on Wheels program delivered 5505 meals so far this year for the homebound and the Lunch Club served 520 meals to those who could come to the Center. Alyssa Graveson also explained that with the baby boomers now becoming senior citizens, there is a growing need for these programs. Outreach Coordinator Patrice Rousseau then enlightened the Board about the services she has been providing since joining the Center in July of 2001. Patrice Rousseau explained that she provides individual case management. She helps seniors and their families assess their needs and then makes referrals to appropriate services. Patrice Rousseau is most beneficial to the homebound seniors who have little or no family in the area. She is working in unity with the Douglas Police and Fire departments. The Fire Department received a grant for free smoke detectors which were available to every senior in Town at no charge. Patrice Rousseau reported that the Douglas Library has assisted in providing books as well as referring a new volunteer who delivers the books and reads to the homebound seniors. Volunteer services have also come from the Girl Scouts, Boy Scouts, and CCD students from St. Denis church. Patrice Rousseau reported that she has visited 132 homes and has made 49 referrals this year. The Selectmen thanked Alyssa Graveson and Patrice Rousseau for their very informative presentation and all the great work that they have done.

6. Intersection Study – Police Chief Foley:
In the agenda packet is a copy of Proposed Improvements – Church Street & Northwest Main St.; West Street & Northwest Main St.; Northwest Main St. & Whitin Reservoir; Oak/Wallis & Northwest Main St.; and Wallis St. & Northwest Main St. provided by the State. Police Chief Foley was asked to join the meeting to discuss the Proposed Improvements provided by the State. Chief Foley reported that there have been two accidents over the last few months. People are cutting the intersection. To prevent this from happening again, Edward Therrien, Highway Superintendent, put stop signs at the intersection. Chief Foley reported that he and Town Engineer Bill Cundiff went to the site to look at possibly putting an island at the intersection. The State recommended Yield Signs and a stop line to straighten the intersection. The consensus of the Board is that they are comfortable with Chief Foleys plan. Paula Brouillette asked about being pro-active with respect to planning for increased traffic. Chief Foley responded that the State is currently doing a traffic study. Central Massachusetts Regional Planning Commission (CMRPC) is also doing a traffic study for all of Black Stone Valley. Chief Foley announced that July 8th work would start on Davis Street for the Water / Sewer Project. One lane will be open on Rt. 16.

Taken out of order after July 4th announcement and more pole discussions:
Intersections: Shirley Mosczynski asked Chief Foley if he had any other comments on any other intersection. Chief Foley stated that he was mostly concerned with the Wallis / Northwest Main Street. Shirley Mosczynski suggested putting a Stop Ahead sign before the Stop sign on Walnut and Northwest Main, stating that not all intersections have this. Chief Foley agreed to come back on a periodic basis to report on intersections.

• Cross Walk “Guy”: Chief Foley introduced his Cross Walk “Guy” – warning sign for pedestrians. His plan is to have it located in the Down Town area, starting near the Little Coffee Bean. He only purchased one because he is concerned the roads may be too narrow. Shirley Mosczynski stated that Mechanic Street and Main Street is also a problem. Rich Preston stated that he would have liked to have seen more. Chief Foley was asked about the sign that is put on the back of vehicles to inform motorists how fast they are going. Chief Foley reported that the devise belongs to the department, but they only use it when they have a spare vehicle. When asked what the law is pertaining to pedestrians, Chief Foley stated that once the pedestrian is inside the crosswalk – vehicles must yield.

• July 4th weekend: Chief Foley reported that the department will be targeting erratic drivers during the 4th of July weekend. He also asked the public to look at the public announcement that his department put on Cable Access Channel 11.

7. Appointments:
In the agenda packet is a copy of 2002 Term Expirations; a letter to Ken Mahony, from Joseph A. Yacino, Chairman/Agent for the Douglas Board of Health, dated May 13, 2002, re: Robert Brazeau; a letter from Ralph Dudley, III of the Conservation Commission, dated March 25, 2002; a letter to the Town Clerk, from Kevin W. Doyle, Board of Assessors, received June 18, 2002; a letter to Jerome Jussume, Town Moderator, from Robert Guiou, dated April 1, 2002; and a letter from Mary Dtugocenski, Council On Aging, dated June 4, 2002. The Board decided to hold the appointments until the next meeting. There was discussion about changing the length of term, making the term longer. There was a suggestion to get the Chair’s involved; if a member misses three consecutive meetings, they are terminated. Suzanne Kane explained that the process from last years appointments was followed this year and just like last year there was little response from members up for reappointment.

8. Minutes: June 11, 2002:
Ron Forget made a motion to approve the minutes of June 11, 2002 as written. Rich Preston seconded the motion. All – aye.

9. Administrators Report:
Ken Mahony stated that he had nothing to report but asked that the Selectmen enter into Executive Session after the meeting to discuss litigation.

10. Old/New Business:
• Webster letter:
The Selectmen’s office received a letter from Irene Martel, Webster Board of Selectmen Chairman, dated June 13, 2002. Webster was concerned that the Town of Douglas would be authorizing the conveyance of a road and utility easement through the Douglas State Forest. Shirley Mosczynski had asked Ken Mahony to draft a letter in response, she had made a couple of changes and asked the Board to read and approve it. Rich Preston stated that he felt it was a good idea to keep the lines of communication open and to build a relationship. Ron Forget felt that there are things in the letter that should be taken out. Ken Mahony stated that he did not think it would happen. Rich Preston made a motion to approve the letter to send to the Webster Selectmen as written, to be signed by Shirley Mosczynski. Paula Brouillette seconded the motion. All – aye.
• Sign Workshop: Shirley Mosczynski wanted to remind the Board that the Sign Workshop was scheduled for July 16, 2002 at 7 pm.
• Economic Development: Shirley Mosczynski stated that she had looked in the Board of Selectmen’s minutes of April 9, 2002 concerning the Economic Development’s Feasibility Study. Those minutes stated that Economic Development Chairman Hal Davis wanted to hear comments from the Board. She asked that Mr. Davis be invited to attend a meeting and the Board agreed.
• Job Descriptions: Shirley Mosczynski asked that the Board receive copies of the job descriptions for the two positions open in the offices. They will address on July 23rd.
• Town of Uxbridge 275th Anniversary: Shirley Mosczynski asked for a consensus of the Board to send the Town of Uxbridge a certificate of congratulations on their 275th Anniversary. She received a consensus.
• Letter from Bob Doyon, Douglas Athletic Boosters: Shirley Mosczynski asked for input concerning the Letter from Bob Doyon, which he asked not to be read over the air. There are plans in the works to do something for the Girls Softball Division III Champions and he would like it to be a surprise.
• Board Vacancies: Shirley Mosczynski asked that announcements be placed on Cable for vacancies to the following Boards/Committees: Board of Assessors, Finance Committee, Personnel Board, and Council on Aging.
• Microphones: Rich Preston, in response to complaints that the viewing public could not hear the Selectmen during their meetings, asked if there was money in the Selectmen’s budget to purchase additional microphones. He reported that the Cable Committee has approximately $14,000 in their account, but they are purchasing other equipment and do not know how much of that money they will be using. He feels that each Selectmen should have their own microphone. Ken asked if they could purchase ones with an on/off switch. Mr. Mahony also asked about the speakers that are supposed to be placed in the Resource room to help the audience in attendance to hear better.
• Construction on Main Street: Paula Brouillette asked if there would be announcements on Cable informing the public about the upcoming construction on Main Street. Chief Foley stated that there would be announcements on cable and there would be signs posted.
• Kopelman & Paige: Paula Brouillette asked if it was the policy of the Board to meet with Kopelman & Paige to review cases. Kenneth Mahony stated that he has asked for an Annual Audit which he will present to the Board. He feels that it would be a waste of money to have Kopelman & Paige come in and discuss cases. Shirley Mosczynski stated that in the past they have tried to get Kopelman & Paige to come in at least once a year. She feels that it’s a good idea to do a case by case review. Ken Mahony suggested that he present the audit and let them decide then.
• Project Management Sheets: Paula Brouillette commented on the Project Management Sheets, stating they are very useful. She would like however, to see a time line added. Mr. Mahony stated that he could put a time line on as soon as the projects go out for bid, but until then it is not possible. Paula Brouillette stated that an estimated time line would be OK. She also asked if she could see Project Management Sheets for the School Project. Mr. Mahony stated that he is holding the Old Fire Department Roof project for now. He stated that he wants to add it after the bids are opened.

11. Adjournment:
Rich Preston made a motion at 9:02 pm to adjourn to executive session to discuss litigation strategy, and to return to regular session for the purpose of adjournment. Paula Brouillette seconded the motions. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, Ron Forget – aye, and Edward Therrien – aye.

Ron Forget made a motion at 9:45 pm to return to regular session for the purpose of adjournment. Edward Therrien seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, Ron Forget – aye, and Edward Therrien – aye.

Ron Forget made a motion at 9:46 pm to adjourn. Edward Therrien seconded the motion. All – aye.

Respectfully submitted,

Suzanne Kane
Administrative Assistant
Suzanne Kane
Posts: 617
Joined: Wed May 25, 2005 2:01 pm

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