BOS - July 9, 2002

BOS - July 9, 2002

Postby Suzanne Kane » Wed Nov 12, 2008 2:53 pm

Board of Selectmen
Agenda
July 9, 2002


7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizens Forum

4. Pole Petition – Bill Cundiff Recommendations

7:45 pm

5. Economic Development Update – Hal Davis

6. Loan Resolution Approval – Water/Sewer for School

7. Town Use – Douglas Athletic Boosters ~ Parade

8. Annual Appointments

9. Minutes:
June 24, 2002

10. Administrators Report

11. Old / New Business

12. Adjourn
________________________________________________________________________________
Board of Selectmen
Meeting Minutes
July 9, 2002
Approved July 23, 2002


1. Call to Order:

Madam Chairman Shirley Mosczynski called the meeting to order at 7:05 pm. In attendance: Paula Brouillette, Rich Preston, Edward Therrien, Executive Administrator Kenneth Mahony, and Administrative Assistant Suzanne Kane. Ron Forget was absent.

Other citizens and staff in attendance: Town Engineer Bill Cundiff, and Tribune reporter Tom Mattson, Economic Development Chair Hal Davis, and Economic Development Committee member Paul Peterson.

2. Chairman’s Announcements:
Shirley Mosczynski announced that, per Chief Foley, construction on Rt. 16 will start on Monday the 15th from 7 am to 3:30 pm. Traffic will be limited to one lane. Construction will begin on Davis Street near the new High School and will proceed west on Davis Street.

3. Citizens Forum:
No citizens came forward.

4. Pole Petition – Bill Cundiff Recommendations:
In the agenda packet is a memo to Suzanne Kane, from Town Engineer Bill Cundiff, dated June 5, 2002, re: Pole Petition Reviews; and a proposed “Pole & Wire Locations Petition Form”. Town Engineer Bill Cundiff joined the meeting to explain his recommendations for future pole petitions from Mass Electric. Because he feels that there is no real handle where poles are going, he has created a check list which would be filled out by Mass Electric and then presented to the Board. He stated that he forwarded a copy of the check list to Mike Peterson of Mass Electric today, and Mr. Peterson will get back to him with his comments in about two weeks. Mr. Cundiff stated that the current Pole Petition process is not in the Towns favor, Mass Electric has a wide latitude and the Town needs specific input, there are “red flags” which should be addressed before coming to the Selectmen. Mr. Cundiff stated that his goal is to expedite the process. Mr. Cundiff also stated that he asked Mr. Peterson if there was a standard form used by other communities. Paula Brouillette asked if the Selectmen should be setting the standards. Edward Therrien stated that under Chapter 81, the Town owns 30’ from the center of the road, under Chapter 90, the Town owns 40’ with a few exceptions of 60’. Paula Brouillette suggested placing on the check list that poles be placed as far from the road as possible. Shirley Mosczynski reminded the Board that they had received a memo from the Tree Warden stating that he would like to see the poles 6 feet away from the road. Bill Cundiff mentioned that Mr. Peterson was worried that each Town would have different formats for pole petitions, but Mr. Cundiff is trying to have the field work done earlier in the process, he also suggested that the Town put a charge on pole petitions. Ken Mahony stated that the MMA does an annual “Fee Survey”. Shirley Mosczynski asked everyone if they wanted to wait until Mr. Cundiff hears back from Mr. Peterson. Everyone was in agreement and she asked that the issue be placed on the next agenda.

5. Economic Development Update – Hal Davis:
Taken out of order at 7:45 pm when Hal Davis arrived from a previous meeting. Economic Development Chair Hal Davis and Committee member Paul Peterson joined the meeting to present an update to the Board on the Feasibility Study being done by Carter and Burgess. Hal Davis first handed out a copy of the FY02 Tax Levies by Class from the Massachusetts Department of Revenue for the Boards information. He also commented on a newspaper column written by Tom Mattson in 1982, which stated that there were two prime locations for Economic Development in the area, one being in Douglas. Hal Davis then went on to report that Carter and Burgess has finished Phase I of the Feasibility Study and has come up with proposed changes in the Towns Zoning Bylaws. Ken Mahony informed the Board that Campanelli, one of the sub-contractors for Carter and Burgess, has an option on property in Douglas which was rated as the #1 site by Carter and Burgess. They are looking at obtaining water from Webster. One possible change in the Zoning Bylaws that will be proposed would be the height requirements for buildings. As Campanelli goes forward they will submit potential changes/recommendations for the Towns Zoning Bylaws. Mr. Davis reported that Carter and Burgess is ready to go forward with Phase II, site two proposals. Paul Peterson then spoke about East vs. West, and how Douglas is prime for a “Box” type of distribution center. Rich Preston praised the Economic Development Committee with doing a great job. Paula Brouillette asked for a review of the Zoning change process, asking where it is at. Hal Davis stated that the reccomendations have been provided to the Planning Board. In August they will come back with recommendations about which changes need to be made. Paula Brouillette asked if they could see a time line to insure nothing is missed. Ken Mahony stated that he feels that as long as Campanelli is involved the process will go smoothly and in a timely manner. Paula Brouillette stated that she is worried about being “blind sided” by some unforeseen problems. Hal Davis stated that he does not think that will happen, stating Campanelli is interested in making this happen. Paula Brouillette also stated concern about undue stress on the Towns infrastructure. Will the Town be able to support added development? Rich Preston stated that Paula Brouillette makes a good point. Hal Davis went on to explain that in Phase II, Carter and Burgess would do a design of what an industrial park would/could look like in the prime area. Paula Brouillette stated that the East side of Town doesn’t have a project driving it, but feels there are things the Town should be doing to prepare for development, and with that in mind, asked if Carter and Burgess was only looking at Site 2. Hal Davis stated that this was the scope of the contract. Paul Peterson stated that Phase I was 75-80% of the job, Phase II was 20%. Shirley Mosczynski questioned why Carter and Burgess were looking at Site 2 when they thought Site 6 was the better/prime site, saying it would bring in more revenue. Ken Mahony stated that Site 6 still had ownership issues. Shirley Mosczynski stated that she was concerned because Douglas has always counted on “one thing” and had the “one thing” fail. She said the Town needs diversity. Rich Preston stated that he was concerned with Hal Davis’s statements that the Town’s Aquifers Protection is being too restrictive, stating “we have good water, where other Towns do not”. Hal Davis stated that our Aquifer Protection was a mistake. He stated that there is a State Map which is different than our maps. He then suggested that we have a Public Hearing on some of these issues. Ken Mahony suggested that representatives from the State, Carter and Burgess and Town Engineer Bill Cundiff meet and talk to the Board about the Aquifers.

6. Loan Resolution Approval – Water/Sewer for School:
In the agenda packet is a Loan Resolution from the United States Department of Agriculture. Ken Mahony explained that this is for the Main Street Water Main. Rich Preston made a motion to approve the Loan Resolution as written. Paula Brouillette seconded the motion. All – aye.

7. Town Use – Douglas Athletic Boosters ~ Parade:
In the agenda is an application for use of Town property submitted by the Douglas Athletic Boosters, requesting a parade from Guilfords through Main St. to Soldiers Field on July 21, starting at 2 pm; and Policy for use of Town Property, dated July 2, 2002. Suzanne Kane explained that this was an application submitted by the Douglas Athletic Boosters. Police Chief Patrick Foley had questioned if the parade would need the entire road of just half the road. The Athletic Boosters stated that they would only need half the road. Chief Foley would provide the parade an escort and a cruiser would follow at the rear. Rich Preston made a motion to approve the application for Town Use, from the Douglas Athletic Boosters, as written. Edward Therrien seconded the motion. All – aye.

8. Annual Appointments:
In the agenda packet is a copy of the 2002 Term Expirations. Shirley Mosczynski noted some errors in the 2002 Term Expiration list. Rich Preston asked if the Board should look at making some of the terms longer than the one year appointment. The Board decided to hold off for one more meeting before acting on the appointments. Shirley Mosczynski stated that she did not feel they should extend the terms before finding out if there were any laws governing the length of terms. Shirley Mosczynski invited the listening public to find a Committee/Board that interested them and sit in on their meetings to see if it was something they would like to be involved in.


9. Minutes: June 24, 2002:
Paula Brouillette made a motion to approve the minutes of June 24, 2002 as presented. Edward Therrien seconded the motion. Rich Preston abstained – he was not present at that meeting. All others – aye.

10. Administrators Report:
• Dog Issue:
Complaint was received from Mark Harrington, of 110 Southeast Main Street against Richard and Tami Pellon, of 108 Southeast Main Street. Suzanne Kane passed out a packet of information for the Selectmen. She explained that she had received a call from Tami Pellon’s sister, Hope Gray, stating that she was asked to move out, the dog’s referred to in the complaint no longer lived at the residence, and that she wanted a “waiver” from the Board to keep her two dogs until the end of July.
• Basketball Inquiry: Ken Mahony reported that an inquiry came into the office from a woman and her son’s who wanted permission to play basketball at the Municipal Court before the posted time of 9 am. Mr. Mahony reminded the Board that the posted times were set after a complaint from an abutter. After some discussion the Board decided to keep to the posted hours.
• CMRPC: Ken Mahony reported that Central Mass Regional Planning Commission (CMRPC) needs an alternate from the Selectmen’s office appointed. Paula Brouillette stated that she was interested. Rich Preston made a motion to appoint Paula Brouillette as an alternate to CMRPC. Edward Therrien seconded the motion. All – aye.
• Projects: Paula Brouillette asked the status on the Old Fire Station roof. Ken Mahony stated that he was waiting to open bids for the other roofs and then add it to that project.
• Old Elementary School: Ken Mahony reported that work at the Old Elementary School to remove asbestos would start after Sept. 15th. Currently all asbestos removal companies are working at schools while the kids are out of the buildings.
• Connector Rd.: Paula Brouillette asked about the status of the Connector Rd, did bids come in low enough and a contract been awarded? Ken Mahony reported that they will award the contract within 10 days and start construction in no more than two months.
• New High School: Shirley Mosczynski asked if everything was going OK at the new High School. Ken Mahony reported that it was just discovered that easements have not been obtained for electricity which we were told would have to be done at regular Town Meeting, not special Town Meeting. Mr. Mahony is currently working with the electric company to get a license and then correct at Town Meeting in the spring. He also stated that there is a meeting tomorrow with the contractors.


11. Old/New Business:
• Fence behind Highway Garage:
Edward Therrien reported that the fence is now up in back of the Highway Garage.
• Sign Workshop: Shirley Mosczynski reminded the Board that the workshop for Signage was on the 16th and stated that Board members who own business should check with State Ethics. Paula Brouillette stated that she would not be able to attend the workshop.
• Job descriptions: Shirley Mosczynski asked for Suzanne Kane’s present job description. Ken Mahony stated that he wants overlap in the office. Shirley Mosczynski asked for input from the Board as to whether they wanted separate job descriptions.
• Mail Handling: Shirley Mosczynski asked if Ken Mahony had solved the mail problem. Mr. Mahony stated that he feels there is no problem, and that everyone has been made aware of the letter that was lost, stating everyone is handling the mail more carefully. Paula Brouillette stated that she feels one person should be handling the mail in order to be consistent. She stated that she is willing to work with the present setup, but is not comfortable with having the job shared. Rich Preston said he would like to see the job dedicated to the open position in the Selectmen’s office once that position is filled, for now let Ken Mahony handle the process. Shirley Mosczynski also agrees that it is the responsibility of the Selectmen’s office to sort the mail. There was a consensus of the Board to have the Selectmen’s office sort the mail.
• Wallis/Northwest Main St.: Edward Therrien reported that the signs and lines are done at the intersection of Wallis and Northwest Main Street.
• New Crosswalks: Rich Preston asked what the criteria was to add a new cross walk. He received a request from Felix Yacino, 24 Gilboa Road to have a cross walk at the intersection of North and Gilboa Street. He was concerned if they would be inviting trouble by placing a cross walk there. Paula Brouillette asked how the Board should handle cross walk requests, should they have a study? Edward Therrien stated the cost is approximately $500 per cross walk. Shirley Mosczynski suggested that Town Engineer Bill Cundiff and Highway Superintendent Edward Therrien look at cross walks as a safety issue. Rich Preston agreed, but stated that this is a safety issue now. It was a consensus of the Board that a side walk be put in at the intersection of Gilboa and North Street.

12. Adjournment:
Rich Preston made a motion to adjourn at 9:05 pm. Paula Brouillette seconded the motion. All – aye.

Respectfully submitted,



Suzanne Kane
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