BOS - July 23, 2002

BOS - July 23, 2002

Postby Suzanne Kane » Wed Nov 12, 2008 2:54 pm

Board of Selectmen
Agenda
July 23, 2002



7:00 pm
1. Call to Order

2. Chairman’s Announcements

3. Appointment – Joint with Board of Assessors

4. Citizens Forum

5. Appointment – Insurance Advisory Committee

6. Appointment – Committee to screen applicants

7. Approvals to accept low bids:
• Douglas School Connector Road
• Roofing Bids

8. Dog Issue

9. Minutes:
• June 25, 2002 – Regular Session
• June 25, 2002 – Executive Session
• June 9, 2002 – Regular Session

10. Annual Appointments

11. Administrators Report

12. Old / New Business

13. Workshop

14. Adjournment
________________________________________________________________________________________
Board of Selectmen
Meeting Minutes
July 23, 2002
Approved September 3, 2002



1. Call to order:
Madam Chairman Shirley Mosczynski called the meeting to order at 7:01 pm. In attendance: Paula Brouillette, Rich Preston, Ron Forget, Edward Therrien, Executive Administrator Ken Mahony, and Administrative Assistant Suzanne Kane.

Other staff and citizens in attendance: Police Chief Patrick Foley, Assessor Beth MacKay, Assessor Ida Ouillette, Assessor James Sughrue, John Blatchford, Mitch Cohen, Derek Brown, Diane St. George, and Tribune Reported Tom Mattson.

2. Chairman’s Announcements:
There were no announcements.

3. Appointment – Joint with Board of Assessors:
In the agenda packet is a memo to the Board of Selectmen, from the Board of Assessors, dated 7/15/02, re: Appointment to the Board of Assessors. Assessors Beth MacKay and James Sughrue came before the Board with their nominee John “Jack” Blatchford Jr. The Board of Assess has been without a member after Kevin Doyle resigned last month. Jack Blatchford told the Board that he has past experience in this field as the Assistant Assessor for the Town of Enfield CT and because of his experience in real estate marketing. Paula Brouillette asked if Mr. Blatchford would be getting his certification. He explained that he has to get it within the year. Shirley Mosczynski asked Mr. Blatchford if he is currently working for a Builder or Developer. Mr. Blatchford answered NO. When Shirley Mosczynski asked if he would have time to take the classes for certification, Mr. Blatchford said he would and added that they are on line which makes it easier. Beth MacKay made a motion to nominate John Blatchford Jr. to the Board of Assessors to fill the term until the next election on May 13, 2003. Rich Preston seconded the motion. All – aye.

4. Citizens Forum:
No Citizens came forward.

5. Appointment – Insurance Advisory Committee:
In the agenda packet is a letter to the Board of Selectmen, from Kenneth R. Mahony, dated July 9, 2002, re: Appointment of an “Insurance Advisory Committee”. Ken Mahony reported to the Board that he had met today with a Health Insurance Consultant. His plan is to have different options to present to the Insurance Advisory Committee which will include representatives of the Teacher’s Association and Police Union. Rich Preston asked if this would be a permanent Committee and Mr. Mahony stated that it was not. Rich Preston made a motion to appoint Richard Mathieu, Town Accountant; BettyAnn McCallum, Personnel Board; William Pybas, Finance Committee and Insurance Broker; Pamela Schwartz, Douglas Education Association; and Arron McLaughlin, Douglas Police Union to an Insurance Advisory Committee. Ron Forget seconded the motion. All – aye.

6. Appointment – Committee to screen applicants:
In the agenda is a letter to the Boards of Selectmen, from Kenneth Mahony, dated July 18, 2002, re: Committee to screen applicants. Mr. Mahony presented the members for the Screening Committee for the two open positions, one in the Town Accountants Office and one in the Administrative Office. Mr. Mahony stated that he will act as Ex Officio. He explained that the one Committee will interview candidates for both positions planning that the interviews will be held mid next week. Mr. Mahony stated that he needed no action from the Board. The Committee members are Richard Mathieu, Town Accountant; Gene Morin, Finance Committee; Paula Brouillette, Board of Selectmen; and BettyAnn McCallum, Personnel Board.

7. Approvals to accept low bids:
• Douglas School Connector Road:
In the agenda packet is a copy of the bid list for the Douglas School Connector Road Project dated 6/28/02. Ken Mahony explained that the low bidder for the Douglas School Connector Road was ET&L at $213,735. He stated that Town Engineer Bill Cundiff and Highway Superintendent Edward Therrien are both familiar with ET&L having worked with them before. Rich Preston asked how tight the bid is in respect for add-on’s. Mr. Mahony stated that the only add-on would be the removal of rock, but stated they can work around that. Edward Therrien made a motion to approve awarding the contract to ET&L at $213,735 for the Douglas School Connector Road. Rich Preston seconded the motion. All – aye.
• Roofing Bids: In the agenda is a copy of the bid list for the Library and Old Elementary School Roof Repair and Painting. Mr. Mahony explained that he has had experience with Greenwood Industries, that they had done work for his Housing Authority and they were pleased with their work. The low bidder was Baystate Painting at $155,000. Rich Preston asked why P.O. Roofing came in so high, he wondered if we were missing something. He also asked where the Old Fire Station fits in. Mr. Mahony stated that we will have to see, he has not yet presented the additional work to the contractor. The architect had estimated the total at $200,000. Ron Forget made a motion to approve awarding the contract to Baystate Painting at $155,000 for the Library and Old Elementary School Roof Repair and Painting. Edward Therrien seconded that motion. All – aye.

8. Dog Issue:
In the agenda packet is an Outline of Events – Harrington Dog Complaint; Letter to Hope Gray, from Administrative Secretary Lea Gonynor, dated June 30, 2002; copy of note from Lea Gonynor dated July 5, 2002; a letter to Richard and Tammy Pellen, from Lea Gonynor, dated June 6, 2002; a copy of a complaint of Vicious or Barking Dog submitted to the Commonwealth of Massachusetts, County of Worcester, from Mark Harrington, dated June 27, 2002; a letter to Mark Harrington, from Suzanne Kane, dated July 2, 2002, re: Complaint of Vicious or Barking Dogs received July 1, 2002; a copy of a note from Suzanne Kane, dated July 2, 2002; a letter to the Board of Selectmen, from Hope Gray, dated July 2, 2002, re: Dog Complaint at 108 SE Main St.; a letter to Hope Gray, from Suzanne Kane, dated July 8, 2002, re: Dog Complaint Letter; a copy of the Douglas Animal Control Daily Log for June; and a copy of a memo to the Board of Selectmen, from Suzanne Kane, dated July 10, 2002, re: Southeast Main Dog Issue. Ken Mahony explained that because the dogs referred to in the complaint are no longer living at the Pellon house and that the sister, Hope Gray would be moving at the end of July, the Selectmen need not take action on this matter. Rich Preston asked Mr. Mahony to check on the situation and report back.

9. Minutes:
• June 25, 2002 – Regular Session:
Paula Brouillette made a motion to approve the minutes of June 25, 2002 – Regular Session as presented. Rich Preston seconded the motion. All – aye.
• June 25, 2002 – Executive Session: Ron Forget made a motion to approve, but not release the minutes of June 25, 2002 – Executive Session as presented. Paula Brouillette seconded the motion. All – aye.
• July 9, 2002 – Regular Session: Rich Preston made a motion to approve the minutes of July 9, 2002 – Regular Session as amended. Paula Brouillette seconded the motion. Ron Forget abstained. All others – aye.

10. Annual Appointments:
In the agenda packet is a copy of the Appointments – New Term Date Noted. Appointments were voted as follows:
• Bridge Viewer: Rich Preston questioned the Bridge Viewer appointment, asking if the position should be under the job description of the Highway Superintendent. The Board decided that it should be looked into before the next year. Ron Forget made a motion to appoint Edward Therrien as the Bridge Viewer for a term ending June 30, 2003. Paula Brouillette seconded the motion. All – aye.
• Building Department: Ken Mahony stated that the Building Department Appointments should be internally done because they are employees, also to look into before the next year. Rich Preston made a motion to appoint Joseph Saster as Plumbing Inspector, Florendo Colonero as Alternate Plumbing Inspector, Dick Wallis as Electrical Inspector, and Wayne Hickey as Alternate Electrical Inspector for a term ending June 30, 2003. Ron Forget seconded the motion. All – aye.
• Cable Advisory Committee:Rich Preston made a motion to extend the appointment term for Cable Advisory Committee to a three year term. Edward Therrien seconded the motion. All – aye. Paula Brouillette made a motion to appoint Rich Preston, Joe Vecchione, Derek Brown, Tom Devlin, and Paul Crandall to the Cable Advisory Committee for a term ending June 30, 2005. Edward Therrien seconded the motion. All – aye.
• Capital Improvement Committee: Shirley Mosczynski recused herself from voting on the Capital Improvement Committee since she is an appointee. Rich Preston made a motion to appointment Tony Gressak, Paula Brouillette, Mitch Cohen, Glen Gilbert, Shirley Mosczynski, and Bob Saster to the Capital Improvement Committee for a term ending June 30, 2003. Ron Forget seconded the motion. All – aye.
• Civil Defense: Ken Mahony stated that the Ernest Marks should be appointed for one more year, but then the position should be filled by someone who can commit more time. He stated that he will get back to the Board on this. Ron Forget made a motion to appoint Ernest Marks as the Civil Defense director for a term ending June 30, 2003. Edward Therrien seconded the motion. All – aye.
• Conservation Commission: Shirley Mosczynski recused herself from voting on the appointment since she is related to one of the appointees. Paula Brouillette made a motion to appoint Leon Mosczynski and Ralph Dudley, III to the Conservation Commission for a term ending June 30, 2005. Rich Preston seconded the motion. All – aye.
• Council on Aging: Ron Forget made a motion to appoint Rosanna Windham, Helen Homenick, Lori Morini, Marie Ryder, Margaret Nelson, Ann Lynch, and Patrick Blake to the Council on Aging for a term ending June 30, 2003. Paula Brouillette seconded the motion. All – aye.
• Cultural Council: Ron Forget made a motion to appoint Patricia Brule and Mitch Cohen to the Cultural Council for a term ending June 30, 2005. Rich Preston seconded the motion. All – aye.
• Economic Development Commission: Ron Forget made a motion to appoint Harold Davis to the Economic Development Commission for a term ending June 30, 2005. Rich Preston seconded the motion. All – aye.
• Fence Viewer: Ron Forget made a motion to appoint Peter Coppola, Joel Smith, and Michael Yacino as Fence Viewers for a term ending June 30, 2003. Paula Brouillette seconded the motion. All – aye.
• Board of Health: Ron Forget made a motion to appoint Robert Brazeau to the Board of Health for a term ending June 30, 2005. Paula Brouillette seconded the motion. All – aye.
• Housing Authority:
Ken Mahony explained that 4 of the members are elected and one member is appointed by the State. He has an applicant to fill the empty position, but will advertise first.
• Master Plan Implementation Committee: Shirley Mosczynski and Rich Preston recused themselves from voting on the Master Plan Implementation Committee since they are appointees for that committee. Paula Brouillette made a motion to appoint Rich Preston, Paul Peterson, Marylynne Dube, Edwin Taipale, Louis Jussaume, Carol Hutnak Gogolinski, Eben Chesebrough, Shirley Mosczynski, Linda Brown, Christine Anderson, Robert Werme, Kent Brotherton, Pamela Holmes, and Merritt Tetreault to the Master Plan Implementation Committee for a term ending June 30, 2003. Ron Forget seconded the motion. All – aye.
• Measurer of Lumber: Ron Forget made a motion to appoint John Hagerty and Joel Smith as Measurers of Lumber for a term ending June 30, 2003. Paula Brouillette seconded the motion. All – aye.
• Octoberfest:
Ron Forget stated that he did not want to appoint Town Building Commissioner Adelle Reynolds to the Octoberfest until after she checked with State Ethics to make sure there is not a conflict of interest if she collects donations. Ken Mahony suggested that the Board hold on her appointment until he looked into the matter. The Board concurred. Rich Preston made a motion to appoint Sharon Brotherton, Mary St. Pierre, Tony St. Pierre, April Vassar, Jack Blatchford, Gary Martinsen, and Marie Martinsen to the Octoberfest for a term ending June 30, 2003. Paula Brouillette seconded the motion. All – aye. Adelle Reynolds then entered the room so the Board asked her if she had contacted State Ethics. She stated that she had asked the question at the Conflict of Interest Seminar held at the Town Hall and she was told that she was not in conflict as long as she did not solicit donations. Ron Forget stated that he would agree to appoint Adelle Reynolds now. Rich Preston made a motion to appoint Adelle Reynolds to the Octoberfest for a term ending June 30, 2003. Paula Brouillette seconded the motion. All – aye.
• Open Space Committee: Rich Preston made a motion to extend the appointment time from 1 year to 3 years. Paula Brouillette seconded the motion. All – aye.
Shirley Mosczynski recused herself from voting on the appointment for the Open Space Committee since her daughter is an appointee on this committee. Rich Preston made a motion to appoint Lisa Mosczynski, Sue Perkins, Josiah Burch, Tom Featherstone, and Marylynne Dube to the Open Space Committee for a term ending June 30, 2005. Paula Brouillette seconded the motion. All – aye.
• Personnel Board: Mary Eldridge, the Selectmen’s appointment to the Personnel Board, was up for re-appointment. Ron Forget made a motion to appoint Mary Eldridge to the Personnel Board for a term ending June 30, 2005. Paula Brouillette seconded the motion. All – aye.
• Board of Registrars: Ron Forget made a motion to appoint Mary Lou Sughrue and Anne Resan to the Board of Registrars for a term ending June 30, 2004. Rich Preston seconded the motion. All – aye.
• Tree / Moth Superintendent:
Shirley Mosczynski recused herself from voting on the appointment for the Tree / Moth Superintendent since her husband is the appointee. Ron Forget made a motion to appoint Leon Mosczynski as the Tree / Moth Superintendent for a term ending June 30, 2003. Rich Preston seconded the motion. All – aye.
• Zoning Board of Appeals: Rich Preston made a motion to appoint C. Edouard St. Martin and David Nadreau to the Zoning Board of Appeals for a term ending June 30, 2005. Ron Forget seconded the motion. All – aye.


11. Administrators Report:
• Chapter 90:
Kenneth Mahony asked the Board to sign a paper authorizing him to sign for Chapter 90 monies for Mass Highway. He reminded them that they had already voted on this issue at a prior meeting. The Board signed.
• Mass Electric License: Ken Mahony asked the Board to sign a temporary license to bring electricity to the New High School. Ron Forget made a motion to approve the license for Mass Electric to install electricity to the new High School. Edward Therrien seconded the motion. Rich Preston asked if the Town Engineer and Contractors were all involved. Mr. Mahony stated yes. Shirley Mosczynski questioned Edward Therrien seconding the motion. Mr. Mahony stated that there were no improprieties with Mr. Therrien seconding the motion. All – aye.

12. Old/New Business:
• Audit List of legal cases:
Paula Brouillette asked if we had the audit list of outstanding cases from Kopelman and Paige, P.C.. Ken Mahony stated that he would have the list for next meeting.
• Bylaw Changes: Paula Brouillette asked if there was a schedule for the Bylaw changes. Rich Preston stated that there was no schedule and suggested setting a date for the Board to take the next step. Shirley Mosczynski asked to have this item placed on the next agenda.
• Economic Development: Paula Brouillette stated that she would like to be clear on how the zoning process will happen. Mr. Mahony suggested sending it to Master Plan for their review. Rich Preston stated that they need to be careful, stating changes should benefit the community not just one developer. Paula Brouillette asked to have a date to see the proposed changes. Mr. Mahony stated that he would like to try for the first week in September. Ron Forget stated that you can not put a time-line on things which involve the State.
• Proclamation for Girls Softball State Championship: Shirley Mosczynski poled the Board for approval of the Proclamation the Selectmen presented to the Douglas Middle/High School Softball Team on July 21, 2002. Rich Preston made a motion to approve the Proclamation presented to the Douglas Middle/High School Girls Softball team as presented to them on July 21, 2002 by the Board of Selectmen. Ron Forget seconded the motion. All – aye.
• Sign Workshop: Shirley Mosczynski asked to reschedule the Sign Workshop for August 6, 2002 if Adelle Reynolds is available.

13. Workshop – Mr. Mahony and the Boards Goals and Objectives:
Suzanne Kane was out of the room for 15 minutes at the beginning of the Workshop. Mr. Mahony submitted the following outline in response to what his goals and objectives are: 1. Smooth running Town operations, A. Budget process, B. Project manager, C. Communication liaison and cooperation. 2. Improve capacity of staff and carrying out wishes of Board of Selectmen. 3. Long term administrative planning as to structure and functions. 4. Review Committee functions and structure. And 5. Assist Board of Selectmen in achieving their goals. The following minutes are from Shirley Mosczynski: Mr. Mahony stated that he would like to make things that we want to happen – happen. He would like the operation to run smooth. He wants to have a budget process, manage projects, please the Towns people, and be a Committee liaison. He is looking to improve the capacity of the staff to get the job done. He would like to work on long term administration planning and have an administrative organizational chart. He would like to review Committee functions and structures. He would like to develop techniques where Committees would be more responsive to our direction, ie: move site plan review to Planning Board. He would like the staff to understand and assist us in achieving the goals we have set. He would like to develop policy as guidance for the Board.

Following minutes are from Suzanne Kane: Shirley Mosczynski asked each Board member what they would like to see as Ken Mahony’s goals and objectives. They were as follows:
• Rich Preston: ~ A full time Grant’s Office (an in-house Grant writer). He stated that Webster has a Grant writer and she pays her own way. He suggested a small committee or a shared person with another town. Shirley Mosczynski stated it was something to look into. ~ Get the Town Website online.
• Ron Forget: Mr. Forget stated that he has no goals or objectives at this time, stating “the plate is overloaded”. He feels that they need to pick priorities. Paula Brouillette asked how priorities are established. Ron Forget said he feels they are already set and he feels that everything is running fine. He also stated that the Board is trying to build a “Wish List” and he does not feel that is appropriate saying that until the School is up and running, Mr. Mahony has enough to do including all the current and ongoing projects.
• Paula Brouillette: ~ FY04 Budget Process should be started in September. She feels that policies and decisions need to be talked about by the Board of Selectmen before presenting them to the departments. She thinks that funding is going to be worse in FY04. She also mentioned the Five Year Financial plan has not been updated. ~ Project Management - Paula Brouillette feels this is a very high priority, stating the Board of Selectmen need a feel for how they are going to handle the infrastructure for the Town and projects they can’t handle, ie: Martin Rd., Highway Department, asking “when can we do them?”. Ron Forget stated that these things keep cropping up – but how are we going to pay for them? He responded that the Town needs Economic Development to pay for them.
• Edward Therrien: Edward Therrien had no goal or objectives for Mr. Mahony.
Rich Preston stated that the job of the Executive Administrator is to run the Town. He does not think the extra projects are going to “bog” the Administrator down, stating that he can delegate. The Administrator needs to be the “point person”. Paula Brouillette asked what the impact would be if the Town added Economic Development. She stated that she likes Mr. Mahony’s idea about having joint meetings. Ron Forget stated that he does not feel that joint meetings are productive. Ron Forget spoke on Grants, stating that some grants are restrictive, especially when they come from the State. Paula Brouillette stated that is why planning is important and long range planning is needed in Douglas.
Shirley Mosczynski: ~ Make whole Town Government work better. ~ Group Forums. She feels they need to hear the agendas of the other Boards and Committees. She also suggested meeting with the State Rep’s and Senators at least once or twice a year. ~ Improve the budget process. Meet with the Personnel Board. She stated that she would like to see the budget requests from each Department, something they did not see during the FY03 Budget process. ~ Shirley Mosczynski also suggested finding ways to consolidate some of the Boards. Ron Forget stated that he feels the Group Meetings are a waste of time, especially when some boards do not take the advice from the people they are supposed to. Shirley Mosczynski asked the Board to give Ken Mahony a list of priorities.
In his closing comments Mr. Mahony stated that if the Board really wants a tax base, he can get it, but it may not be what they want for the long term. Rich Preston stated that what they want needs to be defined.

14. Adjournment:
Ron Forget made a motion to adjourn at 10:00PM. Rich Preston seconded the motion. All – aye.


Respectfully submitted,



Suzanne Kane
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Suzanne Kane
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