BOS - August 13, 2002

BOS - August 13, 2002

Postby Suzanne Kane » Wed Nov 12, 2008 2:55 pm

Board of Selectmen
August 13, 2002
Agenda



7:00pm
1. Call to Order

2. Chairman’s Announcements

3. Citizens Forum

7:15pm
4. Transfer of Liquor License – Gregeory’s Pizzeria and Restaurant

7:30pm
5. Pole Petition Discussion – William Cundiff, Town Engineer

7:45pm
6. Dog Issue – Charlie Ward and Cristina del Castillo’s dog Chester

8:00pm
7. Application for Town Use – Democratic Town Comm.
Lisa Mosczynski and Diane St. George will address the Board

8. Douglas Website

9. Bylaws

10. Francis Poplawski, Jr., 125 Wallum Lake Rd. - Shirley Mosczynski

11. Administrators Report

12. Old/New Business

13. Adjournment
______________________________________________________________________________
Board of Selectmen
Meeting Minutes
August 13, 2002
Approved August 27, 2002


1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:02 pm. In attendance: Paula Brouillette, Rich Preston, Edward Therrien, Executive Administrator Kenneth Mahony, and Administrative Assistant Suzanne Kane.

Other citizens and staff in attendance: Derek Brown, Marylynne Dube, Mass Electric Rep. Roger Martensen and Mike Peterson, Diane St. George, Lisa Mosczynski, Town Engineer Bill Cundiff, Francis Poplawski, Jr., Diane Poplawski, Uxbridge Attorney James Roberti, and Town Accountant Rich Mathieu.

2. Chairman’s Announcements:
There were no announcements.

3. Citizens Forum:
There were no citizens that came forward.

7:15 pm
4. Transfer of Liquor License – Gregory’s Pizzeria and Restaurant:

In the agenda packet is a copy of Form 43 for GVN Pizza Restaurants, Inc., for Transfer of License; a copy of Form 983 from Gregory’s Inc.; a copy of the Application for Alcoholic Beverage License for Retail Sale, to Transfer of License, from GVN Pizza Restaurants, Inc.; a copy of Form A, for Transfer of License, for GVN Pizza Restaurants, Inc.; a copy of a Certificate of Change of Directors or Officers of Domestic Business Corporations, from GVN Pizza Restaurants, Inc.; a copy of the Notice of Public Hearing; a copy of the Notice of Public Hearing from the Worcester T&G; a copy of a check to ABCC for $50.00 from GVN Pizza Restaurant, Inc.; a copy of a check to the Town of Douglas for $500.00 from GVN Pizza Restaurant, Inc.; a copy of the Articles of Organization for GVN Pizza Restaurants, Inc.; a copy of the Purchase and Sale Agreement; a copy of the Minutes of Special Meeting of Directors and Stockholders of Gregory’s Inc.; a copy of a check to Attn Paul Sushchyk, Escrow Agent for $75,000.00; a copy of a Promissory Note for GVN Pizza Restaurants, Inc.; a copy of the Security Agreement between GVN Pizza Restaurants, Inc. and Gregory’s , Inc.; a copy of the Commercial Lease between GVN Pizza Restaurants, Inc. and Gregory’s , Inc.; a copy of a Personal Guarantee; and a copy of the floor plans. Vaia and Nickolas Pritsoulis came to the Board to request a transfer of a liquor license from Gregory’s Inc. to GVN Pizza Restaurants, Inc. They have followed ABCC’s process and submitted the appropriate paperwork. Edward Therrien made a motion to approve the transfer of the liquor license as presented. Rich Preston seconded the motion. All – aye.

7:36 pm
5. Pole Petition Discussion – William Cundiff, Town Engineer:

Bill Cundiff handed out a letter from Mass Electric Account Manager Michael Peterson, dated August 12, 2002. Town Engineer Bill Cundiff, Mass Electric Account Manager Michael Peterson, and Mass Electric Sr. OTR Roger Martinsen came before the Board to continue the discussion on Pole Petition Recommendations as presented at their July 9th meeting. Bill Cundiff had submitted the recommendations to the Board and forwarded them to Michael Peterson. Mr. Cundiff also tried to call MMA to see if any other communities have their own policies for pole petitions but did not receive a call back. Michael Peterson addressed the Board stating that Mass Electric is here to supply electricity at the most economical way possible. Rich Preston explained that he felt the Board was “rubber stamping” the pole petitions. He wants to make sure Mass Electric is moving in the Town’s best interest. Michael Peterson explained that they interact with all of the Professionals, the Town Engineer, Arborists, etc. to bring the best possible plan to the Town. Bill Cundiff stated that he is satisfied with the results of his conversations with Mass Electric and he is willing to keep the process as it is. He stated that he will use his recommended check list as an internal aid. Edward Therrien thanked Mass Electric for all their help and work. Paula Brouillette and Rich Preston asked Michael Peterson to start thinking about how to help the Town place lines underground through Downtown.

7:55 pm
6. Dog Issue:

In the agenda packet is a copy of a flyer entitled “Missing Dog – Chester” and a copy of a letter from Charlie Ward and Cristina del Castillo, both which were left in Shirley Mosczynski paper box; a copy of an article in the Worcester T&G on July 17, 2002 entitled “Family says dog ‘brutally murdered’”; a copy of the Douglas Police Department call report from July 13, 2002; a copy of a letter to Chief Patrick Foley, from Sgt. Ronald Fortier, dated July 20, 2002, re: Dog Incident; a copy of a letter to Chief Patrick Foley and the Board of Selectmen, from Animal Control Officer Jay O’Connor, dated July 20, 2002, re: Dog Incident; a copy of a letter to Chief Patrick Foley and the Board of Selectmen, from Animal Control Officer Maura O’Connor, dated July 20, 2002, re: Dog Incident; a copy of a hand written letter from an anonymous resident, dated July 16, 2002, mailed to the Police Department; a copy of a letter to Shirley Mosczynski, from Charles Ward and Cristina del Castillo, dated July 19, 2002, re: The death of our dog “Chester”; a letter to Charles Ward and Christina del Castillo, from Administrative Assistant Suzanne Kane, dated August 5, 2002; and a copy of the Douglas Animal Control Daily Log for the month of July. Suzanne Kane had sent a letter out to all parties letting them know that the Selectmen would go over this issue at this meeting; however no one came. Shirley Mosczynski started out by stating that this was a very unfortunate matter. Ken Mahony explained that Chief Foley was not present because he was called out on an incident. Rich Preston was concerned that no one came and asked Mr. Mahony to find out why. He felt that there was some disparity with the facts. He was hoping all parties would be present. Mr. Preston also had some questions in regards to the accessibility of the Animal Control Officers. Are they available seven days a week; are they regulated by State Law or a contract; and why did it take a week for the Animal Control Officer to go to the Ward’s house? Ken Mahony stated that he does not feel the officers failed in their duties. Rich Preston stated that he is not satisfied with the results or the content of the report. Mr. Mahony agreed that the content of the report could be more complete. Both Mr. Mahony and Mr. Preston agreed that there was not a whole lot they can do at this point except to clarify the process and report writing. Rich Preston would like to know why the Dog Control Officer and the Police Officer did not come to the meeting. Shirley Mosczynski read from the Dog Control Log where the Animal Control Officer states they will continue to check on lost dogs, to see if they have made it home ok. She said she hopes he continues to look into these cases. Shirley Mosczynski stated that there isn’t much the Board can do and asked Ken to look into Rich Preston questions and respond to the Ward family.

7. Application for Town Use – Democratic Town Committee – Lisa Mosczynski and Diane St. George will address the Board:
In the agenda packet is a copy of an Application for Use of Town Property; submitted by the Democratic Town Committee; and a copy of the Policy for Use of Town Property, signed by Diane St. George, dated August 1, 2002. Democratic Committee members Diane St. George and Lisa Mosczynski came before the Board to invite the community to participate in a brief ceremony in memory of the September 11th tragedy on September 7, 2002, at noon on the lawn of the Municipal Center around the flag pole. Rich Preston was concerned that they should plan to use the Resource Room in case it rains. Lisa Mosczynski thanked Mr. Preston but said that even if it rains they can stay outside. Rich Preston made a motion to approve the Application for Use of Town Property for the Democratic Town Committee to use the Lawn of the Municipal Center, at 12 noon on September 7, 2002. Edward Therrien seconded the motion. All – aye.

8. Douglas Website:
Town Accountant Rich Mathieu came before the Board at the request of Rich Preston to briefly outline his plans for developing the Town’s Website. His plans are to get a homepage up through the ISP provider hopefully by mid September and have a functioning Website by Mid October to November.

9. Bylaws:
Paula Brouillette asked that this item be placed on the agenda to discuss the next step in the process. Rich Preston suggested the Board look into the Bylaws at a Workshop. Ken Mahony stated that he would like to use a consultant so that they could conform to MGL. Rich Preston stated that he feels the Douglas Bylaws are not that complicated to warrant hiring a consultant. He suggested letting the Board review them and then decide if they need a professional. Paula Brouillette stated that we need to look at past Town Meetings for any Bylaw changes that may have been missed. It was decided to hold the Bylaw Workshop on September 24th. At 7:00 pm.

• Selectmen’s Meeting Schedule: Shirley Mosczynski reminded the Board that Selectman meetings used to be held on the 1st and 3rd Tuesdays of each month and wondered if the Board wanted to go back to that schedule to avoid conflicts with the Planning Board. Rich Preston made a motion to change the Selectmen’s Meetings to the 1st and 3rd Tuesday of each month starting in September. Paula Brouillette seconded the motion. All – aye.

10. Francis Poplawski, Jr., 125 Wallum Lake Rd. - Shirley Mosczynski:
Francis Poplawski, Jr., Diane Poplawski, and Uxbridge Attorney James Roberti joined the meeting. Shirley Mosczynski reported Mr. Poplawski contacted her for help in finding land to build on. She suggested he talk to the Assessors and Treasurers Office’s which he did. Attorney James Roberti then explained to the Board that Mr. Poplawski located tax title land in Douglas and after doing a title search they discovered that the Town only obtained 50% of the parcel. They do not know who holds the other 50%. The reason for Mr. Poplawski’s visit to the Board is that he would like to acquire the Town’s interest in this parcel by entering into an agreement with the Town to obtain a deed for the parcel. He is asking for direction in obtaining his goal. Ken Mahony asked for data from the Attorney. He will investigate and get back to them in a month. Ken Mahony then mentioned that there should be a process for all parcels which are listed as “unknown”. Paula Brouillette stated that she would like to see a process in place within a month. Rich Preston suggested getting Town Counsel involved. It was a consensus of the Board to have Mr. Mahony go forward and work with Mr. Roberti to get more information as to how to proceed.

11. Administrators Report:
Taken out of order after the Chairman’s Announcements because there was time.
• Application for Town Use - Cheerleaders Association: Ken Mahony explained that there is an Application for Town Use submitted by the Cheerleaders Association. They wanted to use any room at the Municipal Center the following day, Wednesday August 14th. They came in the day before to take out the application and the Town Clerk forwarded it to the Police Department. Chief Foley was going to bring it with him but then he was called out. Mr. Mahony suggested the Board act on the Application anyways. Edward Therrien made a motion to approve the Application for Town Use by the Cheerleaders Association, to use a room in the Municipal Center on Wednesday night, August 14, 2002. Rich Preston seconded the motion. All – aye.
Ken Mahony then asked the Board to grant him the authority to approve requests for Town use when there isn’t time to bring it to a Selectmen’s meeting and then he will bring it before the Board at their next scheduled meeting. Edward Therrien made a motion to authorize Ken Mahony to approve any Application for Town Use, only when there is not enough time to bring it to the Selectmen at a regularly scheduled meeting, and then present the Application to the Selectmen at their next scheduled meeting. Paula Brouillette seconded the motion. All – aye.
• Gilford Industries: Ken Mahony reported that Ron Forget and two representatives from Gilford of Maine had come to his office to discuss maintaining water levels at the Reservoir. He stated that Sutton has a hydraulic gate where Douglas uses boards. They would like to look into getting hydraulic gates for Douglas. Ken Mahony reported that they will talk to the Corp of Engineers and it shouldn’t cost the Town anything. Shirley Mosczynski stated that she had asked Mr. Mahony to report on this meeting because she feels that any meeting that goes on in his office should be brought to the Board.
• Appointments for Open Positions: Mr. Mahony stated that we are still going through the process. Rich Mathieu is doing his last interview today and he still has an interview.
• Financial Report with Ethics: Ken Mahony stated that he did look into whether anyone in office at the Douglas Town Hall has to file a financial report with Ethics. This is only for State and County officers, stating, “Everyone here is clear.”
• Connector Road: Mr. Mahony reported that work on the connector road is in progress. They have put in 50% of the pipe line. Mr. Mahony reported that he had visited the site. He also reported that we had learned that we needed Builders Insurance from MIIA, which has now been done. Paula Brouillette asked if there are any other issues we need to know about. Ken Mahony stated that we don’t know but that Town Accountant Rich Mathieu is getting a pretty good handle on the financial part. Shirley Mosczynski stated that she met with Rich Mathieu on another matter and he was talking to CMS Project Manager Marc Zawatasky. She stated that there will be a meeting with him but they are not ready yet.
•Energy Audit – Mass Electric: Ken Mahony reported that we are having another energy audit done by Mass Electric. They will cover 80% of any repairs that are needed and bill over a two year period.

12. Old / New Business:
• Litigation Status:
Paula Brouillette stated that the Board has received the Litigation status report of open cases from Mr. Mahony and she would like to have them placed on the next agenda.
• CMRPC: Paula Brouillette reported that she had gone to a CMRPC meeting which addressed East / West traffic. She also went to a meeting for the Worcester Regional Chamber of Commerce on Main Streets which fit in well with Douglas’s plans for Downtown improvements. She will continue to attend these meetings. She asked how the board wanted to proceed with the report the Board received from Town Engineer Bill Cundiff on Downtown Improvements. Shirley Mosczynski stated that they need to get comments back to Mr. Cundiff. It was agreed to place this item on the agenda for their September 17th meeting.
• Financial Report: Paula Brouillette stated that she would like to see a report from the Financial Team.
• Crosswalk Signs: Rich Preston stated that the City of Cambridge has implemented “Traffic Calming” and was interested in the possibilities of doing the same in Douglas. Rich Preston asked if Chief Foley has purchased additional Crossing Signs. Ken Mahony stated Chief Foley was going to talk to Mr. Preston about the Crossing Signs. Edward Therrien stated that Chief Foley ordered two more signs.
• Transfer Station Hours: Rich Preston stated that he has gotten a few calls concerning the hours of operation at the Transfer Station. Some people who work have a problem getting there on Tuesday and Thursday and Saturday are very busy. He knows that Tuesday and Thursday are very slow and was wondering if they could change the hours to accommodate the working public. Mr. Mahony will bring the matter up at the next Department Head meeting.
• Personnel Board: Shirley Mosczynski would like to have a meeting with the Personnel Board. She would also like a copy of the Personnel Bylaw. She would like to do this before they get into the budgeting process.
• Budget: Shirley Mosczynski also would like to meet with Fin Com. Stating they need to look at Rich Mathieu’s schedule. Ken Mahony stated that he does not like the Department Request column in the Budget process. He would like to meet and work with the department heads and then present his recommendations to the Selectmen. He feels that he can be most useful to the Board in this way. He feels that the line in the middle is counter productive and gives one more point for conflict. Paula Brouillette feels that after being on Fin Com she sees where it is important to have that information – they can understand what each department is looking for. After some discussion on the matter the Board agreed that they would like to see the department’s requests. Ken Mahony stated that he would like to see Fin Com come up with a formula to split the funding between the School and Town; he will ask Fin Com Chairman Pam Holmes. Rich Preston stated that he would like to see a one page “wish list” from each department with commentary.

13. Adjournment:
Edward Therrien made a motion to adjourn at 9:30 pm. Rich Preston seconded the motion. All – aye.


Respectfully submitted,



Suzanne Kane
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