BOS - August 27, 2002

BOS - August 27, 2002

Postby Suzanne Kane » Wed Nov 12, 2008 2:56 pm

Board of Selectmen
Agenda
August 27, 2002


6:00 PM - Sign Workshop

1. Call to Order

2. Minutes – August 20, 2002 – Sign Workshop

3. Sign Workshop

7:00 PM – Regular Meeting
1. Call to Order

2. Chairman’s Announcements

3. Citizens Forum

7:15 PM
4. Pole Petition
P02-64 Davis Street
P02-65 South Street

7:20 PM
5. Personnel Board Discussion – Leslie Navaroli, Chairman

6. Minutes – August 13, 2002 Regular Session

7. Appointments
Assistant to the Town Accountant
Administrative Secretary

8. Presentation of Farm Bill Funds

9. Administrator’s Report

10. Goals and Objectives

11. Executive Session – Litigation Status Report Update and possible Litigation.

12. Adjournment
_________________________________________________________________________
Board of Selectmen
Meeting Minutes
August 27, 2002
Approved September 17, 2002

1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:07 PM. In attendance: Paula Brouillette, Rich Preston, Ron Forget, Edward Therrien, Executive Administrator Kenneth Mahony, and Administrative Assistant Suzanne Kane.

Other staff and citizens in attendance: Mass Electric Sr. OTR Roger Martinsen, John and Kathy Brosnihan, Personnel Board Chairman Leslie Navaroli, Jane and Ernest Bruley.

2. Chairman’s Announcements:
There were no announcements.

3. Citizens Forum:
No citizens came forward.

7:15 PM
4. Pole Petition:
• P02-64 Davis Street:
In the agenda packet is a copy of a pole petition P02-64, dated August 2, 2002; a copy of a letter to Abutters, from Suzanne Kane, dated August 14, 2002; a memo to Town Engineer Bill Cundiff, Building Commissioner Adelle Reynolds, Police Chief Patrick Foley, Highway Superintendent Edward Therrien, and Tree Warden Leon Mosczynski, from Suzanne Kane, dated August 6, 2002, re: Pole Petition P02-64 Davis Street; an email to Suzanne Kane, from Adelle Reynolds, dated August 14, 2002, subject: Pole Petitions; a copy of Town of Douglas Pole & Wire Locations Petition Form, P02-64; a copy of an Arial map of Douglas; a copy of a street map of Davis Street. Mass Electric Sr. OTR Roger Martinsen explained that this petition was for a new mid-span pole needed to serve the New Douglas High School. He stated that the new pole would not inhibit access to the property. Shirley Mosczynski stated that Felix Yacino called her to say he had no problems with the pole location. Ron Forget made a motion to approve Pole Petition P02-64 Davis Street submitted by Mass Electric as presented. Edward Therrien seconded the motion. All – aye. Ron Forget stated that he had watched the last meeting from home when the Pole Petition Recommendations were discussed. He stated that the Town has always had Mass Electric work with the residents as to the location of poles. He feels that this will cut down on paperwork. Rich Preston stated that he feels the form Town Engineer Bill Cundiff is using is “clear and concise” and will help move the process along. He feels the Town should have a comment about where the poles go. Ron Forget feels that we are taking control away from Mass Electric, who he feels are the experts. Rich Preston stated that he feels the Town’s experts should be allowed to voice an opinion. Roger Martinsen stated that he goes through the same process with each Town. He stated that Douglas is doing a little more but he doesn’t have a problem with it. If he did he would contact our Town Engineer. Shirley Mosczynski ended the discussion stating the Board needs to look out for the Town.
• P02-65 South Street: In the agenda packet is a pole petition P02-65 South Street, dated August 2, 2002; a memo to Town Engineer Bill Cundiff, Building Commissioner Adelle Reynolds, Police Chief Patrick Foley, Highway Superintendent Edward Therrien, and Tree Warden Leon Mosczynski, from Suzanne Kane, dated August 6, 2002, re: Pole Petition P02-65 South Street; a letter to Abutters, from Suzanne Kane, dated August 14, 2002; an email to Suzanne Kane, from Adelle Reynolds, dated August 14, 2002; re: Pole Petition; Town of Douglas Pole & Wire Locations Petition Form P02-56; and an aerial map of Douglas; a street map of South Street. Roger Martinsen explained that this pole petition is for a new mid-span pole needed to serve new customers, stating that the existing span is also too long. Ron Forget made a motion to approve Pole Petition P02-65 South Street submitted by Mass Electric as presented. Rich Preston seconded the motion. All – aye. Ken Mahony asked Roger Martinsen to give an update on the progress of supplying electricity to the School. Mr. Martinsen stated that he has met with ET&L. They will do the work and petition after. Shirley Mosczynski closed the public hearing for Pole Petitions at 7:30 PM.

5. Personnel Board Discussion – Leslie Navaroli, Chairman:
In the agenda packet is a copy of the Personnel Bylaws received from the Town Clerks office. Leslie Navaroli handed out Personnel Bylaws that were updated last summer. Shirley Mosczynski explained that she had asked to meet with the Personnel Board in the hopes to start a better budget process. Leslie Navaroli stated that the Personnel Bylaws were updated last summer using prior memos. The compensation chart was the only change. However; these bylaws have not been changed to include elected officials. She explained that the Personnel Board had lost their assistant when Angela Ernenwein left. She said the Personnel Board records should be maintained in the Selectmen’s office. They need someone to do their minutes and keep their records. Leslie Navaroli then spoke about the letter from past Executive Administrator Norm MacNeill, dated April 25, 2000, in regards to Personnel Bylaws vs. Personnel Handbook. In his letter, Mr. MacNeill shares recommendations from MMA Consulting Group with respect to changes in the Personnel Bylaws. They recommended that the personnel bylaws should be a two-level document – the first level establishing the basic framework of the personnel system and the second level containing the details of the Town’s policies and procedures. The Personnel Board tried to implement those recommendations with Norm MacNeill but it didn’t work. The Board would like to go in that direction. Shirley Mosczynski asked when the Personnel Board reviews the compensation rates. Leslie Navaroli reported that the rates were established as a result of the study done by MMA. They do individual reviews per requests from Department Heads. She stated that they probably should look at the rates yearly or at least if there is a change in the job description or hours. Leslie Navaroli then explained the difference between the cost of living increases vs. the step increase, which the Selectmen assured her they were aware of. Ken Mahony stated that he is not happy with the Employee Evaluation form or the policy for hiring. He had originally thought the Hiring Policy was a Bylaw. Now knowing it is not, he will recommend some changes to the Personnel Board. Paula Brouillette asked Ken if the Personnel Board is on Rich Mathieu’s schedule for the FY04 budget. Mr. Mahony stated that they are not specifically, but they will meet. Leslie Navaroli stated that the Personnel Board’s goals for this year are to finish getting the part-time positions identified, to start looking at the Early Retirement Incentive, and update the Employee Handbook. She would like to create files of State and Federal Laws for employees. She asked the Board of Selectmen to support the creation of a one page Bylaw when they bring it to the floor at Town Meeting. There was a consensus of the Board to support this change.

6. Minutes – August 13, 2002 Regular Session:
Taken out of order after the Citizens Forum. Rich Preston made a motion to approve the minutes of August 13, 2002 as amended. Paula Brouillette seconded the motion. Ron Forget abstained (absent from that meeting). All other members – aye.

7. Appointments:
• Administrative Secretary:
Handed out to the Board was a copy of Jane Brule’s resume. Ken Mahony stated that both positions would be starting at Grade OA-2, step 1 of the Personnel Classification scale. Jane Brule stated that she had no problem with the hours. Ron Forget made motion to approve the appointment of Jane Brule to the position of Administrative Secretary to start on September 16, 2002. Rich Preston seconded the motion. All – aye.
• Assistant to the Town Accountant: Handed out to the Board was a copy of Debbie Harris’s resume. Debbie Harris was not able to come to the meeting. Rich Preston made a motion to approve the appointment of Debbie Harris to the position of Assistant to the Town Accountant. Edward Therrien seconded the motion. All – aye. Ken Mahony thanked the search committee for all their help.

8. Presentation of Farm Bill Funds:
In the agenda packet is a memo to the Board of Selectmen, from Suzanne Kane, dated August 22, 2002, re: Presentation of Funds. Ken Mahony reported that the USDA Rural Development planned to come to Douglas on September 3rd at 9 am to present the Town with a check for $580,000 from 2002 Farm Bill Funds.

9. Administrator’s Report:
Ken Mahony had no administrator’s report. Paula Brouillette asked for an update of the Main St. project and School opening. Mr. Mahony stated that there is currently no electricity in the portables but everything else is set. The portables will be moved; the electric poles still need to be moved; trailers for the Connector Rd. extension may not be out until Tuesday; and Water/Sewer construction equipment will be moved toward the Water/Sewer department. Ken Mahony also reported that Water bids will be opened on August 30th at 11:00 am. The work will start at the other end of Rt. 16 by Franklin St.

10. Goals and Objectives:
Shirley Mosczynski started by pointing out key points from the last meeting. They included: Grants, budget, update the 5 year financial plan, project and plan future projects, and group forums to see what other boards are doing. Rich Preston stated that Ken Mahony has been working on goals and objectives that Rich has given him. He is satisfied with the work Ken Mahony is doing. He is also satisfied with the work Rich Mathieu is doing on the Website. Paula Brouillette stated that in regards to project management, she would like to see the Town into getting a Town Planner. She said the Town should also look at a DPW and move toward that goal. Ron Forget stated that he feels we should have a full year with Ken Mahony taking care of things that crop up which the Board is unaware of; then talk about goals and objectives. Paula Brouillette stated that they are not trying to load Mr. Mahony down, but want to set priorities. She stated that Mr. Mahony’s year ends in two months. Ken Mahony stated that a lot of goals and objectives he has spoken internally with each member and although he appreciates Ron Forget’s statements, he feels that the dialog can take place. Then if something crops up, he can pull back from other projects. Paula Brouillette again stated that the Board needs to set priorities and decide what they want. She said she is not recommending that all projects are to be finished in a specific time period. There was more discussion on this matter then Ken Mahony ended by saying that there is nothing wrong with planning; he feels the Town is starting to have a professional staff and he likes it. He stated that if he feels over burdened he will go to the Selectmen, but he wants the Board to feel that they can drop anything on his desk and it will get done. He then stated that if something is going to get done right – something must get put aside. Rich Preston suggested dedicating one meeting a month to workshops dealing with one agenda item. Ken Mahony stated that they need meetings but they should limit them, stating he is already spending many hours at the Town Hall because he does not go home on days with meetings. Rich Preston stated that the Selectmen could meet and then bring the item to Mr. Mahony. He stated that he wants to be informed; from any source – not necessarily from Mr. Mahony. Ron Forget sated that the information Rich Preston is seeking doesn’t need a separate workshop, it could be covered at the beginning of a regular Selectmen meeting. Mr. Mahony stated that it would be important for the Selectmen to meet with the School Committee. Shirley Mosczynski asked that Mr. Mahony set up a meeting with the School Committee, the School Building Committee, and a CMS representative possibly the 10th of September. She would also like to start with other Boards and Committees after that. Paula Brouillette agreed that there are some issues the Board should have workshops on so that they have the information to answer questions from residents. Ron Forget feels it’s an exercise in futility if Mr. Mahony is not present at the workshops. Rich Preston stated that he feels decisions should be made by the Board as a group. Paula Brouillette stated that the next step should be to look at when projects should be worked on and priorities with Mr. Mahony’s input.

Old/New Business:
Not on agenda.
• Budget Meeting:
Shirley Mosczynski reported that she attended a meeting with Ken Mahony, Finance Committee Chairman Pamela Holmes, and Town Accountant Rich Mathieu. She needs a time line from Rich Mathieu on the Budget Process.
• Transfer Station Hours: Rich Preston asked Ken Mahony if he mentioned changing the transfer station hours at the last department head meeting. Mr. Mahony stated that he spoke to the Board of Health directly. He said Mr. Downs has no problem expanding hours, but does not feel it would be worth opening up for an extra day. Rich Preston stated that he was thinking more on the lines of expanding the hours until 6:00 pm on Tuesday and Thursday thinking this would lighten the load on Saturday. Ken Mahony said that Mr. Downs explained that if there are people at the transfer station at closing they remain open until everyone is gone. Ken Mahony asked the listening public to call in and let us know what they want. He also stated that he would look into the matter further.
• Dunkin Doughnuts: Paula Brouillette asked if the Board could talk to Uxbridge about what is going on at the Dunkin Doughnuts on Lackey Dam Rd, stating the traffic is a hazard. Ken Mahony reported that they are putting a car wash in which was in the original plan. There was a consensus of the Board to contact Uxbridge. Paula Brouillette stated that she would like to send a letter. Ken Mahony said he would contact them.
• Martin Rd. work: Paula Brouillette asked what the process is that Highway Superintendent Edward Therrien follows with big changes in respect to getting approval. Edward Therrien stated that the work being done is on Town owned land. The corner is a blind corner coming out of the playground and he is fixing it. Paula Brouillette asked if the changes being made are changes that require input from other Departments. Ken Mahony stated that he has signed a request for determination because the Conservation Committee has some problems. He will look at it tomorrow stating that “if we did something wrong we will fix it”. Mr. Mahony also stated that he has spoken to Recreation members Bob Saster and Bob Doyon saying, “they have to come to an arrangement as to how things happen”. He said they must be able to determine what Boards or Committees they need to go to and when. Paula Brouillette stated that they can not portray the idea that it is to much work going to a Board or Committee in order to get the proper permits. Mr. Mahony felt Paula Brouillette misunderstood what he was saying.

11. Executive Session – Litigation Status Report Update:
Rich Preston made a motion at 9:45 pm to adjourn to Executive Session for Litigation purposes and to return to regular session for the purpose of adjourning. Ron Forget seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye. Ron Forget – aye, and Edward Therrien – aye.

12 Adjournment:
Ron Forget made a motion to adjourn at 10:31 pm. Paula Brouillette seconded the motion. All – aye.

Respectfully submitted,



Suzanne Kane
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