BOS - November 5, 2002

BOS - November 5, 2002

Postby Suzanne Kane » Wed Nov 12, 2008 3:00 pm

Board of Selectmen
Agenda
November 5, 2002



6:00 – Executive Session
1. Rich Bowen – Open Litigation Update

7:00 – Regular Session
1. Call to Order

2. Chairman’s Announcements
VFW – Dedication Ceremony

3. Citizens Forum

4. School Committee Request for Special Town Meeting

5. Town Use – Girl Scout Leader Meetings

6. Minutes: September 17, 2002
September 18, 2002 – Joint Meeting

7. Inquiry and Complaints:
• Cook Street Traffic – Rosanna Windham
• Louis H. Morton

8. Administrative Report

9. Old / New Business
• Joint meeting with Economic Development – Phase II
• Main Street Project
• Joint meeting with Mark Bobrowski, ZBA, Planning and Conservation
• Sign Work Shop
• Standing Building Committee
• Quarterly Reports from Accounting
• Joint meeting with BOS Chairman and surrounding communities.
• Davis Street / Rt. 16 Construction project
• Meeting with Town Engineer, Economic Development, and State to look at Aquifer Maps.
• Dunkin Donuts

10. Adjournment

Next Scheduled Workshop: Bylaws – November 12th at 6:30pm.
__________________________________________________________________________________
Board of Selectmen
Meeting Minutes
November 5, 2002
Approved January 21, 2003

Executive Session
1. Call to order:

Madame Chairman Shirley Mosczynski called the meeting to order at 6:00 pm. In Attendance: Paula Brouillette, Edward Therrien, Ron Forget, Executive Administrator Ken Mahony, and Administrative Assistant Suzanne Kane (arrived at 6:10) Rich Preston (arrived at 8:40 pm - was acting as Constable at Town Elections.)

Also in attendance: Town Counsel Richard Bowen, Kopelman and Paige, P.C.

2. Adjournment:
Ron Forget made a motion to adjourn out of Executive Session for the purpose of going into Regular Session at 7:20 pm. Paula Brouillette seconded the motion. Paula Brouillette – aye, Ron Forget – aye, Edward Therrien – aye, and Shirley Mosczynski – aye.

Regular Session
1. Regular session started at 7:25 pm.

Additional citizens and staff in attendance: Finance Committee Chairwoman Pamela Holmes, Finance Committee Vice Chair William Krauss, School Building Committee Chair Jack Blatchford, School Building Committee members; Lynlee Fertal, Mitch Cohen, and Leslie Breault, School Committee Chair John Durkin, School Committee Vice Chair Shirley Downs, School Committee member Sandra Raines, CMS Project Manager Marc Zawatasky, Town Accountant Rich Mathieu, T & G Reporter Steve Foskett, Lou Morton, Rosanna Windham, and Administrative Secretary Jane Brule.

2. Chairman’s Announcements:
Shirley Mosczynski reminded the listening public that the poles were still open for voting and urged everyone to come and vote. Shirley Mosczynski then asked for a moment of silence at the passing of William Wallace, a former Fire Fighter and someone involved in the community. Shirley Mosczynski also announced the rededication of the Douglas World War II Veteran’s monument and plaque to be held at 2 pm, Sunday, November 10th on the Veteran’s square at the intersection of Martin Road and Depot Street.

3. Citizens Forum:
No citizen came forward.


4. School Committee Request for Special Town Meeting:
In the agenda packet is a copy of “Questions from Joint BOS, FinCom, SC, SBC meeting” held September 18, 2002 revised October 18, 2002; a copy of the answers to “Questions from Joint BOS, FinCom, SC, SBC meeting” held September 18, 2002; a copy of the Budget Changes, School Building Project, School Building Committee, 9/18/02, revised 10/9/02; and passed out at meeting a letter to the Board of Selectmen, from Ken Mahony, dated November 4, 2002, re: Possible Special Town Meeting Date, and a copy of the Finance Team Summary, meeting of October 30, 2002. School Committee Chairman John Durkin and Vice Chair Shirley Downs came before the Board to formally request a Special Town Meeting to ask for additional money for the School Building Project. Shirley Mosczynski asked if the Board had any questions for the School Committee. Ron Forget stated that he had his questions answered at the last meeting. Shirley Mosczynski asked if the School would be open on 2003 and John Durkin answered, “Yes”. Paula Brouillette, concerning the budget for technology, asked when a definition for content would be available. CMS Project Manager Marc Zawatasky stated the process for interviewing employees to determine their needs is an ongoing process. He has a proposal in hand, stating they are on target, and will have an actual listing late February or early March; in time to review bids. Shirley Mosczynski asked if there are any figures as far as operation of the building. John Durkin answered, “No”, that is something being worked on now. He stated that there are two budgets being done and it depends on the Town vote. Shirley Mosczynski expressed her concern about going forward, are they looking at another over-ride to operate the building. John Durkin said they do not have enough detail at this point to come up with those figures. Ron Forget asked John Durkin if he was comfortable with the amount the School Committee was looking for, and Mr. Durkin answered, “Yes”. Mr. Forget then asked why the Board is worried about operating expenses for the school, stating that is a given. Shirley Mosczynski explained that she is just looking for an idea of how much fuel, electricity, if more teachers are needed, etc. John Durkin stated that the School Committee does not know, but they should have the information in a few months. Ron Forget asked Mr. Durkin if the School Committee would be holding a Public Hearing. Mr. Durkin stated they were, an informational one. Paula Brouillette explained to the Board why the Finance Team felt the operational cost is so important, stating an over ride will be needed. Marc Zawatasky gave an overview of his time on the project. He said they came up with what they thought the short fall would be, they presented that to the School Committee, and they have confidence that they will not be coming to the Board again looking for more money. Paula Brouillette stated that Mr. Zawatasky has done a tremendous amount of work, but her main concern is how we make it successful to open and operate the School in ’03. How will we fund this and be successful. School Committee Vice Chair Sandra Raines asked where does that leave them. Shirley Mosczynski stated that first they should make sure they get the information out to the public from the question and answer sheets in the agenda. Finance Committee Vice Chair William Krauss had questions on the steel. He had heard there is no way the School will open in September. He asked for a guarantee that the project is back on schedule. Marc Zawatasky stated that CMS does not do the construction; but they have been assured that the contractors will be back on schedule. There was a delay, it was made public; everything else is at or near schedule. The steel is a critical event; they are 1½ to 2 weeks behind and working Saturday’s at their own expense in order to get back on schedule. He stated that the Cash Flow reports and Submitted Schedule says they are OK. Finance Committee Chair Pamela Holmes asked if the Treasurer’s office has copies of updated Cash Flow reports. Marc Zawatasky stated that they do. John Durkin then asked how they should proceed. Shirley Mosczynski asked about SMMA’s claim of additional compensation for alternative plans which they say were requested. Marc Zawatasky stated the original claim was more than 87,000 with included a wetlands environmental impact report that they were never compensated for, reminding the Board that this all took place prior to CMS’ involvement. The original claim was cut by 200% and could be lower because CMS has challenged a few items. He reminded the Board that SMMA must be compensated no matter what happens at Town Meeting. Ron Forget made a motion to set the Special Town Meeting for December 5, 2002 for the purpose of asking for additional monies to cover the School Building Project. Edward Therrien seconded the motion. Paula Brouillette concurred that there is a need of additional money, stating it is unwise to allocate all the money to this project. She asked if it would be wise to look at how to proportion the amount out and make it work. Marc Zawatasky stated they have already encumbered 90% of the project; he can not wait until March to know if he can go on with work. He needs to know in December, warning; if they have to wait, they will not open the building in September. John Durkin asked how the School Committee could stand before Town Meeting and ask for some of the money but not all of it; stating he is not sure where this will take them. He stated he feels that if they do not know how much to ask for, the Towns people will not vote to give the money. Marc Zawatasky stated they need to look at the big picture; the project needs 1.9 million to complete. He asked what impact does it have on the Town of Douglas not to give that amount of money, stating what is not used will go back to the Town; to accept 66% is troublesome; he can not “almost” commit. Paula Brouillette stated it is at least worthy of discussion of operations of the School. John Durkin stated that CMS is responsible for construction of the School; the School Committee is responsible to come up with the operating budget, stating it’s not fair to tie CMS’ hands from finishing their project because they haven’t come up with operating costs. School Building Committee member Lynlee Fertal stated that this is the minimum amount of money they need to get the School complete. They have tightened their belt as much as they can. School Building Committee member Leslie Berault questioned Paula Brouillette’s recommendation. Town Accountant Rich Mathieu stated he is working with the Assessors office on the reclassification. Douglas has no capacity to raise the levy and he does not feel it is unrealistic to consider the Finance Teams requests. Pam Holmes stated that last year the Finance Committee sent a note asking the School Committee to submit their budget plan and to date have seen nothing. She stated they need to know the operating budget. John Durkin stated that a year ago an overview of the budget was done but he is not sure if it was shared with anyone. They are now working on a detailed version. He will ask School Superintendent Connie Verge to share it on it’s completion. Pam Holmes stated that the cost for the new School is based on the number of students. The number should not change dramatically, what they are looking for is heating and electrical costs; what is the Town going to pay. Ron Forget stated that he was disappointed; they have a School that needs to be finished. They do not know what it is going to cost to heat it, we have experts and we should listen to them. He stated that there was a motion on the floor, let the Towns people decide. Paula Brouillette stated that they need to be sure they are giving the best information for the Town; she has been to many meetings of the School Building Committee. She is not disagreeing with the amount. John Durkin stated that if the intent of the discussion was to review the FY04 Budget, he heard it loud and clear; if the intent was to stimulate conversation – well done. Pam Holmes stated that there has been a problem throughout the process. They were told there would not be an over-ride; but now hearing there will be an over-ride is discerning for the Finance Team. Shirley Mosczynski ended by saying they need input from all committees so they can plan and project because it benefits the taxpayers. On the motion – all aye.

5. Town Use – Girl Scout Leader Meetings:
In the agenda packet is a copy of an Application for use of Town property, from the Girl Scouts, to use the Resource Room on 1/23/03, 3/27/03 and 5/22/03; and a copy of the Policy for use of Town property, signed by Cheryl Kelly, dated October 2, 2002. Ron Forget made a motion to approve the Application for Town property for the Girl Scouts as presented. Paula Brouillette seconded the motion. All – aye.

6. Minutes
• September 17, 2002:
Ron Forget made a motion to approve the minutes of September 17, 2002 as written. Rich Preston seconded the motion. All – aye.
• September 18, 2002 – Joint Meeting: Ron Forget made a motion to approve the minutes of September 18, 2002 – Joint Meeting as written. Rich Preston seconded the motion. Rich Preston made a motion to approve adding the “Questions from Joint BOS, FinCom, SC, SBC meeting” held September 18, 2002 revised October 18, 2002; and a copy of the answers to “Questions from Joint BOS, FinCom, SC, SBC meeting” held September 18, 2002. Edward Therrien seconded the motion. All – aye.

7. Inquiry and Complaints: Taken out of order after item 4 to accommodate the Inquirer’s who were present.
• Cook Street Traffic – Rosanna Windham: In the agenda packet is a copy of the Inquiry and Complaint Form from Rosanna Windham, dated October 7, 2002, issue: Cook Street Traffic; a copy of a memo to Police Chief Foley, Edward Therrien, Highway Dept., and Bill Cundiff, Town Engineer, from Administrative Secretary Jane Burle, dated October 8, 2002, re: Cook Street Traffic; a copy of a letter to Rosanna Windham, from Administrative Secretary Jane Brule, dated October 8, 2002; and a copy of a letter to the Board of Selectmen, from Police Chief Patrick Foley, dated October 29, 2002; re: Inquiry and Complaint. Ken Mahony reported that the traffic on Cook Street is extra heavy causing congestion on the narrow street. He suggested making it one way or prohibit parking. He then stated that if it was made one way, then the trucks delivering to Sochia’s Oil would have problems. Mr. Mahony stated that Police Chief Foley is re-thinking his recommendation. Mr. Mahony said they could allow only trucks to go against traffic; there are many ideas but no answers yet. Rosanna Windham of 9 Cook Street came before the Board. She stated that Saturday afternoons are very bad, the tankers just barely make the curve. Ken Mahony stated his personnel preference is to keep the tankers off the bridge, and then stated that he will continue to look at the problem. Ron Forget asked why Chief Foley changed his mind. Ken Mahony stated that he wasn’t thinking that the residents have more than one car. Rosanna Windham stated she is not concerned with the tankers, just the cars. Edward Therrien stated they shouldn’t be parking on the street at all. Shirley Mosczynski said, the problem she has heard about is when the residents have company; where do they park? Mr. Mahony stated that he will bring the problem up at the next Department Head Meeting. Rich Preston recommended that this item be brought back to the next Selectmen meeting. Ron Forget stated that concerning a parking ban; the Police Chief should look at this. Again, Shirley Mosczynski brought up where the visitors will park. Rich Preston suggested a solution with the least impact on the residents.
• Intersection of Church St. & Common Street - Louis H. Morton: In the agenda packet is a copy of an Inquiry and Complaint Form from Louis Morton, 14 Wallis Street, dated September 16, 2002, re: Intersection of Church St. & Common Street; copy of a memo to Police Chief Foley, Edward Therrien, Highway, Leon Mosczynski, Tree Warden, from Administrative Secretary Jane Brule, dated September 17, 2002, re: Inquiry and Complaint from Mr. Morton; a copy of a memo to Edward Therrien, Highway, from Administrative Secretary Jane Brule, dated September 25, 2002, re: Trees / 1st Congregational Church; a copy of the Massachusetts General Laws (MGL) Chapter 87: § 5. Cutting down, trimming or removing bushes and small trees; and a copy of a letter to the Board of Selectmen, from Police Chief Patrick Foley, dated October 29, 2002, re: Inquiry and Complaint. Mr. Morton came before the Board concerning the intersection of Church St. & Common St. He suggested having the lower branches of the Fir trees be trimmed to help visibility. There is also a recommendation from Police Chief Foley to trim the trees. Highway Superintendent Edward Therrien has spoken to the owner about trimming the trees and there is a letter from Tree Warden Leon Mosczynski stating the trees will be trimmed. Rich Preston asked for an opinion on the parking problem. Ken Mahony stated that Chief Foley is monitoring the parking.

8. Administrative Report:
Mr. Mahony stated he had no report.

9. Old Business:
• Joint meeting with Economic Development – Phase II: Mr. Mahony thinks they should wait until after the joint meeting with Mark Bobrowski, ZBA, Planning and Conservation. It was suggested that the meeting date be set now.
• Main Street Project: Suggested Mr. Mahony follow up when the Board can meet with Town Engineer Bill Cundiff.
• Joint Meeting with Mark Bobrowski, ZBA, Planning and Conservation: Mr. Bobrowski will be here Wednesday, December 4th at 6:00 pm.
• Sign Workshop: Adelle Reynolds has everything. Shirley Mosczynski will find out when they can meet.
• Standing Building Committee: Paula Brouillette reported that she has rounded up around seven people. Their first meeting is on Thursday. They will set up a meeting to make a presentation to the Board sometime in January.
• Quarterly Reports from Accounting: Administrative Assistant Suzanne Kane reported that the first set of reports are in the Selectmen’s office. They will be kept in a green folder for the Board to review.
• Joint meeting with BOS Chairman and surrounding communities: Shirley Mosczynski reported that the first meeting is set for November 13, 2002. She and Paula Brouillette will attend.
• Davis Street / Rt. 16 Construction project: Mr. Mahony reported that there is water down to the Liquor Store and they are out of the intersection. They will be doing air testing today.
• Meeting with Town Engineer, Economic Development, and State to look at Aquifer Maps: Ken Mahony stated that he is having problems getting the State person.
• Dunkin Donuts: Shirley Mosczynski said she drove by and there were buses and trucks parked on the street. There are still only signs on one side of the road. Mr. Mahony stated that Uxbridge will be putting signs on bother sides of the road. Chief Foley is monitoring the situation and Mr. Mahony will follow up.

New Business:
• Uses of Old Fire Station:
Rich Preston is looking for uses for the old Fire Station. Town Building Inspector Adelle Reynolds found the building safe. He stated that maybe Blackstone Valley Technical High school could help with the stairs at no cost.
• Old Elementary School: Paula Brouillette asked for an update on the Old Elementary School project. Mr. Mahony stated he hopes to have clearance on Friday. They have completed the Old Town Hall. The last thing Mr. Mahony was aware of was that there is one piece of asbestos still up and they are waiting for electricians to test the wires.
• Connector Rd.: Paula Brouillette asked for the status of the Connector Rd. Mr. Mahony reported that they are waiting for Verizon to get the wires off the poles. Concerning the Library, Mr. Mahony reported that the down spouts are done and the copper will start on Thursday. Concerning the Early Learning Center, Mr. Mahony reported that the windows are here and we should have the test results back today on the lead.
• Road Plans for Chapter 90 Money: Paula Brouillette asked the status of the Road Plans for the Chapter 90 Money. Edward Therrien is working on it and should have it in another week or two.
• Old Elementary School: Rich Preston reported that he would like the Board to go in and tour the finished project and then have an Open House for the public. He suggested the Open House be on a Saturday, possibly Thanksgiving weekend. Rich Preston then picked the 30th of November from 10 – 2. He suggested getting input from the public as to what to do with the building.

Shirley Mosczynski reminded the Board that the next scheduled Bylaw Workshop is November 12th at 6:30 pm.

10. Adjournment:
Rich Preston made a motion to adjourn at 9:30 pm. Paula Brouillette seconded the motion. All – aye.


Respectfully submitted,



Suzanne Kane
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