BOS - December 17, 2002

BOS - December 17, 2002

Postby Suzanne Kane » Wed Nov 12, 2008 3:19 pm

Board of Selectmen
Agenda
December 17, 2002


7:00 pm
1. Call to Order


2. Chairman’s Announcements

3. Citizens Forum

4. Minutes: September 23, 2002 – Bylaw Workshop

5. Warrant for Special Town Election

6. T.I.F. – Anger

7. Safety Committee – Discussion

8. Executive Administrators Report

9. Old/New Business

10. Executive Session

11. Adjournment
_______________________________________________________________________________
Board of Selectmen
Meeting Minutes
December 17, 2002
Approved January 21, 2003


1. Call to Order:

Madame Chairman Shirley Mosczynski called the meeting to order at 7:04 pm. In attendance: Paula Brouillette, Rich Preston, Ron Forget, Edward Therrien, Executive Administrator Ken Mahony, and Administrative Assistant Suzanne Kane.

Other citizens in attendance: Worcester Telegram reporter Steve Foskett and Blackstone Valley Tribune reporter Tom Mattson.

2. Chairman’s Announcements:
Shirley Mosczynski had no announcements but did wish all Happy Holidays.

3. Citizens Forum:
No citizens came forward.

4. Minutes: September 24, 2002 – Bylaw Workshop:
Ron Forget approved the minutes of September 24, 2002 – Bylaw Workshop. Paula Brouillette seconded the motion. All – aye.

5. Warrant for Special Town Election:
In the agenda packet is a copy of the Ballot questions, with changes as presented to the Town Clerk Christine Furno and a copy of the Warrant for Special Town Election for Thursday, January 9, 2003. Ken Mahony explained that Town Clerk Christine Furno had to change the wording of the questions because of modifications made at the Special Town Meeting (STM). The changes were approved by Bond Counsel Ropes and Gray. Ron Forget asked where the additions Finance Committee member William Krauss made at the STM. Ken Mahony explained that, as Town Moderator Jerome Jussame stated at the STM; as long as the question is within the scope of the article it is OK. Ron Forget made a motion to approve the Warrant for Special Town Election, on January 9, 2003 as amended. Edward Therrien seconded the motion. Rich Preston asked if Town Counsel had looked at the amendment. Ken Mahony explained that Bond Counsel Ropes and Gray did. On the Vote: All – aye.

6. T.I. F. – Anger:
In the agenda packet is a letter to the Board of Selectmen, from Ken Mahony, dated December 11, 2002, re: Tax Increment Financing Agreement (TIF), “Anger”; copy of a TIF Agreement by between the Town of Douglas, Pousley Hill Realty, LLC and Ranger, Inc.; copy of a Letter to the Commonwealth of Massachusetts, from Merritt Tetreault, President of Granutec, Inc., dated March 3, 1999, re: Request for Certification of Good Standing; a copy of a request form for a Certificate of Good Standing for Granutec, Inc. dated March 3, 1999; a copy of the Town of Douglas and Granutec Tax Increment Finance Plan; a copy of the Description of Davis Street Industrial Zone EOA (Douglas EOA #1); a copy of the Zoning Map for the Town of Douglas, dated May 1979; a copy of the Tax Increment Financing Agreement Between the Town of Douglas and Granutec, Inc. and Merritt D. Tetreault, dated May 3, 1999 and a copy of a certified letter from the Town Clerk for the vote on Article 18 of the Annual Town Meeting held on May 17, 1999; and a copy of a Massachusetts Office of Business Development Project Application Sign-off Economic Development Incentive Program for Granutec, dated June 16, 1999. Ken Mahony explained that this TIF was for construction on Cliff Street, not the sub-division on Cliff Street. Paula Brouillette asked why the “Assessed Valuation” amount on page 2 of the TIF was blank. Mr. Mahony stated he needed to get that amount from the Assessors. Rich Preston stated that if there is only land; there is no building to assess. Paula Brouillette also noticed a blank on item A. 4. on page 3; and commented that Item 7 on page 4 is different from other agreements. This Item dealt with the submission of annual reports and Mr. Mahony explained that we do get annual reports from other TIF agreements. Paula Brouillette commented that item 4 on page 5 also differs from other agreements. This item dealt with the administration of the TIF and Ron Forget said that Norm McNeal used to administer the agreements. Paula Brouillette asked what it means to “Administer” the agreement. She stated she feels it is important for the Board to know what it is and to make sure it is being maintained. Ken Mahony stated the conditions are in the contract. Ron Forget stated that he was involved in the other agreement and there is more importance on the applicant to comply because of benefits they get from the State. He stated that the administration happens once a year to make sure the Towns provisions are satisfied. Ron Forget made a motion to approve the Tax Increment Financing Agreement by and between the Town of Douglas, Pousley Hill Realty, LLC and Ranger, Inc. Edward Therrien seconded the motion. Rich Preston questioned Economic Development Committee Chair Hal Davis preparing this contract. Ken Mahony explained that Karl Kildahl, from a State Office, prepared a TIF, much like Granutec’s, which he gave to Mr. Mahony. Mr. Mahony gave it to Hal Davis who made some changes. Rich Preston stated this was a good idea, and knowing Mr. Davis is a lawyer, would still like to have it pass by Town Counsel for review. Mr. Mahony stated he would ask Town Counsel to review tomorrow. Rich Preston made a motion to approve the Tax Increment Financing Agreement by and between the Town of Douglas, Pousley Hill Realty, LLC and Ranger, Inc., contingent upon approval by Town Counsel. Edward Therrien seconded the motion. Shirley Mosczynski concurred that all items like this should, in the future, be run by Town Counsel. On the vote: All – aye.


7. Safety Committee – Discussion:
Shirley Mosczynski explained that after their decision on Cook Street, discussions on other intersections brought to the Board by the Chief, and Stop Signs she looked up this item in the Handbook. She stated that Paula Brouillette had brought up a Safety Committee earlier. Shirley Mosczynski talked to Edward Therrien, Police Chief Patrick Foley, Fire Chief Donald Gonynor, and Town Engineer Bill Cundiff and they were all interested. She stated she felt the Committee should also include a member of the School Department, if they are interested, or even a member of the general public. She stated that some communities with Safety Committees have the Executive Administrator serve on the Committee or have the Committee report to the Executive Administrator. She asked the Board to give the idea some thought. Shirley Mosczynski passed out a copy of a page from the Handbook for Massachusetts Selectmen, 6.25 Traffic Control. She stated that according to the Selectmen’s Handbook, they should hold a public hearing on their decision of Cook Street. Rich Preston asked if parking comes under the “Traffic Control” section. He stated that he feels it is in good form, but would like to have a procedure laid out for the Board for the future. Ron Forget stated that he does not see how the process would be different then how things are handled now. Shirley Mosczynski stated that other communities do have Safety Committees, she said if they did not make a decision tonight she would like this item placed on the next agenda. Rich Preston stated that one good thing about a Safety Committee would be that they could come to the Board with one recommendation. Mr. Mahony stated that he feels a Safety Committee would be useful in designing intersections.

8. Executive Administrators Report:
• Donation of land to Conservation Commission:
In the agenda packet is a letter to the Board of Selectmen, From Ken Mahony, dated December 12, 2002, re: Donation of Land to Conservation Commission; a letter to the Board of Selectmen and Ken Mahony, from Planning / Conservation Agent Stephen Zisk, dated December 11, 2002, re: Gift of Land to the Conservation Commission – Cummings Court; a map of the proposed Conservation Land – Cummings Court; a copy of the Acceptance form for the Conservation Commission; a copy of the Approval of Acceptance of Deed form for the Board of Selectmen; a fax cover sheet to Stephen Zisk, from Attorney Michelle Hansen, dated December 11, 2002, re: Biros to Douglas Conservation Commission; a copy of a Quitclaim Deed, from Antonina Biros, to the Town of Douglas; a copy of a letter to Michael Balch, from Kopelman and Paige, P.C., dated August 13, 1996, re: Gifts of Land; and a copy of a Memorandum to Municipal Clients, to the Board of Selectmen, from Kopelman and Paige, P. C., dated September 13, 1993, re: Guidelines Governing Land Swaps and Donation of Land to Towns. Ken Mahony reported that there is a clearance from the Title Search. Mr. Mahony recommends that the Board approve this item. He also pointed out that this item does not need a Town Meeting Vote. Ron Forget made a motion to approve acceptance of land to be used for conservation purposes. Edward Therrien seconded the motion. All – aye.
• Day before Christmas: Ken Mahony reported that the Personnel Board met and discussed the day before Christmas, stating they recommended closing the offices from 6:00 – 8:00 pm with pay if they normally work those hours and recommended allowing employees to take a half day with no pay. He stated that the Elected Officials have decided to take a half day that day. He recommends the Board close the Town Hall at noon the day before Christmas. Rich Preston made a motion to close the offices at noon December 24th. Edward Therrien seconded the motion. Ron Forget asked Rich Preston if his motion carried for every year, stating they should do it every year since this comes up every year. Rich Preston stated that his intent was for 2002 but he was open to make it a policy for every year. Rich Preston amended his motion to close the offices at noon, December 24th each year that the day falls on a week day. Edward Therrien seconded the motion. Paula Brouillette asked what the standard Holidays are. Rich Preston suggested looking at all Holidays and see how to handle. On the vote: All – aye.

9. Old / New Business:
• Baileys Liquor License Conditions:
Paula Brouillette reminded the Board of the request from the new owners of Cate’s Ax Mill, in respect to the conditions banning advertising the sale of alcohol which was supposed to be discussed at this meeting. She asked that it be put on the next agenda with backup.
• North Street Bridge: Paula Brouillette had informed the Board at their last meeting that she was told at the Commonwealth of Massachusetts Regional Planning Commission (CMRPC) meeting that because the North Street Bridge had no sidewalks, it was moved to the top of the list. Edward Therrien was not present at that meeting and she wanted to know if he knew anything about it or if Ken Mahony had looked into it. Mr. Mahony stated that he spoke to Bill Scanlon AICP, Program Manager from CMRPC, and he did not believe this to be true, he was going to investigate and get back to Mr. Mahony. Mr. Mahony will give him another call.
• Cable Advisory: Rich Preston reminded the public that the Cable Advisory Committee will be holding a Public Hearing on January 13, 2003 at 7:00 pm in the Recourse Room. He invited the public to come and express their wants and needs. For those who can not come, they well set up a way to email questions. All communications in writing will be kept in a folder in the Selectmen’s Office.
• Town Website: Rich Preston asked what the status was on the Town Website. Ken Mahony stated that Mitch Cohen has been very busy but he will look into and report back to the Board.
• Connector Rd and Verizon: Shirley Mosczynski asked what the status was on the Connector Rd and Verizon. Ken Mahony reported that it was all done. Shirley Mosczynski asked what the cost was. Mr. Mahony stated there is no cost yet, but it only took two days so he feels the cost will be minimal.

There was no new business.

10. Executive Session:
Rich Preston made a motion to adjourn into Executive Session at 8:46 pm to conduct a strategy session in preparation for negotiations with non-union personnel, and to return to regular session for the purpose of adjournment. Ron Forget seconded the motion. Paula Brouillette – aye, Rich Preston – aye, Shirley Mosczynski – aye, Ron Forget – aye, and Edward Therrien – aye.


Respectfully submitted,



Suzanne Kane
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