BOS - November 27, 2001

BOS - November 27, 2001

Postby Suzanne Kane » Mon Nov 17, 2008 1:48 pm

Board of Selectmen
Agenda
November 27, 2001

7:00 PM

1. Call to Order

2. Chairman’s Announcements

3. Minutes 11/13/01 – Regular
11/13/01 – Executive Session
11/19/01 – Regular Session

4. Citizens Forum

7:15 PM
5. Update on Drainage at Douglas Convenience Center

6. Grant Application Request to Massachusetts

7. Contract Award for Business Park Study

8. Discussion of Various Cable Issues
• Committee Appointment
• Compliance Audit
• Channel 18 Computer Access

9. Senior Center Outreach Coordinator, Temporary Hour Change

10. Sign Executive Administrator Employment Agreement

11. Executive Administrator Report (STM Articles, Town Account, other items)

12. New Business

13. Adjourn
________________________________________________________________________________
Board of Selectmen
Meeting Minutes
November 27, 2001

1. Call to Order

Vice Chairman Ron Forget called the meeting to order at 7:04 PM. In attendance: Shirley Mosczynski, Rich Preston, Edward Therrien, Executive Administrator Kenneth Mahony, and Interim Executive Administrator Tom Landry.

Citizens and other staff in attendance: Paula Brouillette, Bill Cundiff, Angela Ernenwein, Mitch Cohen, Ray Whitehead, Roland Forcier, Paul Crandall, Joe Vecchione, Dan DeLeo, Tom Mattson, Suzanne Kane and other citizens.

2. Chairman’s Announcements:
There were no announcements.

3. Minutes:
• November 13, 2001 – Regular:
Shirley Mosczynski made a motion to accept the minutes of November 13, 2001 as amended. Edward Therrien seconded the motion. All – aye.
• November 13, 2001 – Executive Session: Shirley Mosczynski made a motion to accept but not release the minutes of November 13, 2001 – Executive Session. Rich Preston seconded the motion. All – aye.
• November 19, 2001: Shirley Mosczynski made a motion to accept the minutes of November 19, 2001 as amended. Rich Preston seconded the motion. All – aye.

4. Citizens Forum:
• School Building Committee: Jack Blatchford came to the Board to request a joint meeting between the Board of Selectmen, the School Building Department, the School Committee and the Finance Committee to discuss bid results for the new School project. They will let the Board know of the date. Mr. Blatchford also informed the Board that School Building Assistance (SBA) would be reimbursing them an additional $770,000 on the School Project. He said that the School would be submitting a request for an article at Town Meeting to apply these funds back to the School accounts rather than to General Funds.

5. Update on Drainage at Douglas Convenience Center: Town Engineer Bill Cundiff joined the meeting. Mr. Cundiff passed out a hand out titled, “Family Convenience Center Pipe”, dated November 27, 2001. He reported that he had spoken to Joyce Guiou, the owner of the neighboring property to the Family Convenience Center. He stated that Mrs. Guiou is somewhat receptive to ‘Gifting’ the Town an Easement. Her requirements would be that the Town construct a nice looking drainage swale and she does not want it discharging prior to the brook. Mr. Cundiff’s handout presented three options for resolving the drainage problem at the Family Convenience Center. He stated that the figures came from Mass Highway on option #2 and the Town would need Town Counsel for option # 3. Mr. Cundiff stated that he would like to work with the Guiou’s and feels the end cost could be lower than the proposed $16,000. Ray Whitehead and Mr. Forcier joined the meeting. Mr. Forcier asked how Mr. Cundiff came up with his figures. Mr. Cundiff explained that they were based on State prevailing wages and they could be less if the Highway Department did the work and noted that these were just estimates. Interim Executive Administrator Tom Landry suggested that the Board pick one of the options presented by Bill Cundiff and hold discussions later. Rich Preston made a motion to proceed with Option 1 as presented by Town Engineer Bill Cundiff, subject to definitive numbers and negations and both sides agreeing. Shirley Mosczynski seconded the motion. Ron Forget reminded Mr. Forcier about the content of the report presented at the last meeting which stated that the pipe on his land was broken. He reaffirmed his feelings that Mr. Forcier “owns” the problem. Shirley Mosczynski stated that she understands what Ron Forget is saying, but again stated her concerns about the safety issue which she feels is the Towns problem. Ron Forget suggested that Executive Administrator Kenneth Mahony meet with Bill Cundiff, Ray Whitehead, and the Forcier’s for resolution and then report back to the Board. Rich Preston stated that Ron Forget made a reasonable argument but agrees with Shirley Mosczynski and stated that the motion remains. On the motion. Shirley Mosczynski – aye, Rich – aye, Ron Forget – nay, Edward Therrien – nay. Motion died. Ron Forget entertained a motion to have Kenneth Mahony, Bill Cundiff, Ray Whitehead, and the Forcier’s meet and then report back to the Board. Stating that he wanted to put a time-limit; asking that Mr. Mahony report back by next meeting. There was more discussion and Rich Preston moved his motion again. Shirley Mosczynski seconded the motion. After more discussion Rich Preston withdrew his motion and asked for a consensus of the Board to ask Kenneth Mahony to explore option #1 as presented by Bill Cundiff. All Board members agreed.

6. Grant Application Request to Massachusetts Housing Partnership Fund:
In the agenda packet is a memo to the Board of Selectmen, from Town Engineer Bill Cundiff, dated November 20, 2001, re: Forestview Estates; and Contract Information from Massachusetts Housing Partnership Fund faxed November 11, 2001. Town Engineer Bill Cundiff came to the Board requesting endorsement and a signature for a grant application to Mass. Housing Partnership Fund. Mr. Cundiff explained that the grant will be for up to $10,000. Shirley Mosczynski made a motion to authorize submission of a grant application in the amount of up to $10,000 to the Massachusetts Housing Partnership Fund, for the purpose of facilitating Town review of the Forestview Estates Comprehensive Permit application. Rich Preston seconded the motion. All – aye.

7. Contract Award for Business Park Study:
In the agenda packet is a letter to David Owen, from Carter and Burgess, dated October 15, 2001 including the price proposal for the Economic Developments Feasibility Study.
The Economic Development Commission came to ask the Board to award a contract to the firm of Carter and Burgess. The Commission received two proposals for their request of proposal for a feasibility study. Carter and Burgess was selected because the Commission felt they had a genuine interest in Douglas. Chairman Hal Davis said the Commission concentrated on the Douglas Woods area, decided to step back and look at all undeveloped areas in Douglas. Rich Preston stated that he felt it was a good idea that they are looking Town wide and asked how long before the Board would see anything. The Board was informed that it is estimated it would be 8 – 12 weeks for the first draft of Phase I. Phase II could take another 8 – 12 weeks. The key between Phase I and Phase II is the wetland review which is done in the spring when the land is wet to know when the land is really usable. Shirley Mosczynski made a motion to award a contract to the firm of Carter and Burgess in an amount not to exceed $50,000, for the purpose of conduction a Business Park study, under such terms and conditions as may be recommended by the Economic Development Commission and approved by this Board. Rich Preston seconded the motion. All – aye.

8. Discussion of Various Cable Issues:
• Committee Appointment:

In the agenda packet is a Questionnaire for Applicants for Boards and Commissions from Joseph N. Vecchione for Cable Advisory Committee, dated November 8, 2001.
Rich Preston made a motion to appoint Mr. Joseph N. Vecchione to the Cable Advisory Committee for a term to expire on June 30, 2001. Shirley Mosczynski seconded the motion. All – aye.
• Compliance Audit:
In the agenda packet is a letter to David Owen, from Charter Communications, dated August 22, 2001, a letter to Charter Communications, from David Owen, dated September 17, 2001, re: Follow up on Compliance Audit Responses, memo’s to Departments Heads, from David Owen, dated September 17, 2001, Cable TV Hookups, Availability of Free Cable TV Hookups, and Cable TV Equipment in High School; Memo to the Board of Selectmen, from David Owen, dated October 24. 2001 re: Cable TV License Compliance Audit – Findings and Recommendations. Cable Advisory Member Paul Crandall joined the meeting. Rich Preston reported that the Cable Advisory Committee is currently in the process of renegotiating the Towns contract with Charter Communications. In order to change providers the Town would need to prove that Charter has not met their contractual obligations. Past Interim Executive Administrator David Owen asked and received a Compliance Audit. There are still some points in the Audit which have not been met. Rich Preston suggested that a letter be sent to Charter Communications touching on these points and asked Kenneth Mahony to write the letter. A citizen in the audience expressed her disappointment in Charter Communications. Rich Preston suggested that she direct her complaints in writing to the Board. He then stated that a Public Hearing should be scheduled and that he would come back to the Board with dates.
• Channel 18 Computer:
Rich Preston reported to the Board that the computer; currently running a Power Point Presentation application for the Channel 18 Bulletin Board; needs to be replaced. The computer freezes up regularly.

9. Senior Center Outreach Coordinator, Temporary Hour Change:
In the agenda packet is a letter to the Office of the Town Administrator, from Senior Center Outreach Coordinator Patrice Rousseau, dated November 19, 2001 and a copy of the Outreach Coordinator Job Responsibilities. Senior Center Outreach Coordinator has been working extra hours while the Senior Center Director is on Maternity Leave. She is requesting compensation for the additional hours she has worked and will continue to work until the Director returns. Shirley Mosczynski made a motion to compensate the Outreach Coordinator for an additional 4 hours per week at her present pay rate, retroactive to September 20, 2001, and to continue until such time as the Director of the Senior Center returns to work. Rich Preston seconded the motion. All – aye.

10. Sign Executive Administrator Employment Agreement:
In the agenda packet is a copy of the Employment Agreement for Kenneth R. Mahony and a copy of the Job Description for the Executive Administrator. The selectmen approved the Employment Agreement last week and now need to sign the agreement. The Board and Mr. Mahony signed the agreement.

11. Executive Administrator Report:
• Article 8:
A copy of the amended Article was passed out along with the standards followed by Mass Highway for placing signs. There was a question as to whether it was legally binding and if it would nullify the Article if it is not legal. Interim Executive Administrator Tom Landry spoke with Town Counsel. He reported that the Town is not empowered to follow Articles passed for Street Signs at Town Meeting. Funding is not contingent on the placing of signs. Rich Preston asked if there was a need to hold a public hearing. Mr. Mahony answered, yes. Ron Forget asked where the Town is on the main point of the Article and was told that the Attorney General has 40 days to approve the Article. Once this is done the Town can move forward.
• Town Accountant: Mr. Mahony reported that the Search Committee met with three candidates and that they were still talking.

12. New Business:
• Shirley Mosczynski asked if the second installment of the Chapter 90 funds would be available. Edward Therrien stated that the money has not been received.

13. Adjournment:
Rich Preston made a motion to adjourn at 8:55 PM. Shirley Mosczynski seconded the motion. All – aye.



Respectfully Submitted,



Suzanne Kane
Suzanne Kane
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