BOS - June 26, 2001

BOS - June 26, 2001

Postby Suzanne Kane » Mon Nov 17, 2008 1:41 pm

Board of Selectmen Regular Meeting
Tuesday, June 26, 2001
Resource Room

AGENDA

7:00 PM


1. Call to Order
2. Chairman’s Announcements
3. Joint Meeting with Planning Board—Appointment to Fill Vacancy on Planning Board
4. Minutes—June 12, 2001 Regular Meeting
5. Appointment of a Full-time Police Officer
6. Presentation—Douglas Dive Rescue Team
7. Annual Appointments
8. Acceptance of Deed—School Land Parcel E
9. Warrant for Special Town Meeting
A. Review Motions
B. Confirmatory Vote- Engineering Contract
10. Executive Administrator’s Report
11. New Business
12. Executive Session RE: Litigation
13. Adjourn
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Upcoming Meetings

May 27, 2001—Interviews of Executive Administrator Candidates
July 10, 2001—Regular Meeting
July 24, 2001—Regular Meeting

Future Business

Directional Signs
Rural Development Council
House Numbering Bylaw—Policy RE: Size of Numbers
Audit Report
Financing Water and Sewer Extensions for High School Project
Acceptance of Deed—Tusino/Davis Street
Town Accountant Job Description
Town Website status
Litigation Status Report
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_____________________________________________________________________________
MEETING NOTES

JUNE 26, 2001

Minutes

There is enclosed one set of meeting minutes for the review and approval of the Board. These minutes have been reviewed and corrected by your Executive Administrator.

Joint Meeting with Planning Board—Appointment to Fill Vacancy on Planning Board
This joint meeting with the Planning Board is for the purpose of fulfilling the statutory requirement for filling a vacancy on an elected Board. A copy of MGL Chapter 41, Section 11 is enclosed for your reference.
There is only one candidate, Joel Rosenkrantz, who has applied to fill the vacancy on the Planning Board. Unless the Board wishes to seek other candidates, the Selectmen and the remaining members may appoint Mr. Rosenkrantz to the Planning Board by means of a roll call vote. While the vacancy is for a 5-year term, this appointment will be for the period until the next Town election, at which time Mr. Rosenkrantz can stand for election to the remaining years of the term.

Appointment—Police Officer
As you will see in your packets, Chief Foley is recommending Aaron McLaughlin to be appointed as a full-time patrol officer. It is anticipated that Mr. McLaughlin will be present at the meeting to receive the Board’s congratulations.

Douglas Dive Rescue Team—Presentation
Chief Foley has requested time on the Selectmen’s agenda to have a brief presentation about the Douglas Dive Rescue Team, which is apparently being reactivated. There is some information about the dive team in your packets.

Annual Appointments--Ratification
There is enclosed a list of all the positions under the Board of Selectmen’s jurisdiction subject to reappointment at this time. Since the Board’s last meeting, all of those individuals who had not previously indicated their intent relative to seeking reappointment have been contacted, with the exception of the two persons whose names are in bold letters.
It is recommended that all the incumbents who have indicated that they are seeking reappointment be appointed to their respective Boards or Committees for the terms specified on the list. Relative to any vacancies that remain, the Selectmen can choose from among the new candidates to fill those vacancies.

Acceptance of Deed from Guaranteed Builders, Inc.
Town Counsel requests that the Board vote to approve and sign an Acceptance of Deed from Guaranteed Builders, Inc. This deed is for Parcel E of the land acquired for the new High School.

Warrant for June 28th Special Town Meeting
1. Review of Motions

There is enclosed in your meeting packets copies of the warrant for the Special Town Meeting and the motions to be presented at Town Meeting for each article. The Selectmen may wish to decide who among you is going to speak to the various articles at the Special Town Meeting.

The Finance Committee voted to handle and fund most of the supplemental appropriation requests as Reserve Fund Transfers, leaving only the engineering bill of $9,172 to be funded as a supplemental appropriation. This is the only article that the Finance Committee did not recommend affirmatively.

2. Confirmatory Vote—Contract with Camp Dresser McGee (CDM)
In order to address the criticism about the manner in which the contract with CDM wasentered into, it has been suggested that the Board take a confirmatory vote to approve the contract. If the Board is agreeable to that recommendation, the Board may do so by adopting the following Motion: MOVE to ratify and approve the contract between Camp Dresser McGee, Inc. and the Town of Douglas dated March 19, 2001, and to authorize Board Chairman Thomas Navaroli, Jr. to sign the contract on behalf of the Board.


Executive Session—Litigation

Chief Foley has requested the Board to meet in Executive Session to discuss the claims of former Police Officer Gerald Beaupre. Therefore, it is recommended that the Board of Selectmen vote to enter in Executive Session for the purpose of discussing litigation, and that the Board will reconvene in Public Session only for the purpose of adjournment.

There is enclosed in your packet copies of the correspondence relative to this case. You will see that Town Counsel recommended that the only benefit that Mr. Beaupre is eligible to be paid by the Town is shift differential up to the date of his retirement. Chief Foley has calculated the amount of shift differential payable to Mr. Beaupre as $6,382. Chief Foley is seeking a vote of authorization from the Board of Selectmen to make payment in that amount to Gerald Beaupre to settle his claims. That vote can occur in Executive Session so long as it is by means of a roll call vote. That amount can be paid out of the Police Department’s salaries account without any need for additional funds.
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Board of Selectmen
Meeting Minutes
June 26, 2001

1. Call to order:

Chairman Tom Navaroli called the meeting to order at 7:05 PM. In attendance: Shirley Mosczynski, Rich Preston, Ron Forget, Edward Therrien, and Interim Executive Administrator David Owen.

Citizens in attendance: Police Chief Foley, Lt. Gilbert, Mitch Cohen, Steve Zisk, Richard Vanden Berg, Ebenezer Chesebrough, Kent Brotherton, Ernest Marks, Linda Brown, Derek Brown, Joel Rosenkrantz, Brett Fulone, Mark Dunleavy, Glenn Gilbert, Greg Gilbert, Pamela Holmes, Tom Matson, Chris Anderson, and other citizens.

2. Chairman’s Announcements:

Chairman Tom Navaroli reminded the public, about the Fire Works at Soldiers Field, June 30th at 5:00, admission $1.00.

3. Joint Meeting with the Planning Board – Appointment to fill vacancy on Planning Board:
Meeting with the Planning Board to fulfill the statutory requirement for filling the vacancy on an elected Board. A copy of MGL chapter 41, Section 11 was included in the agenda packet. The Planning Board was asked to join the meeting. Those attended: Planning Board Chairman Richard Vanden Berg, Ebenezer Chesebrough, Kent Brotherton, Ernest Marks, and Linda Brown. Board member Scott Mello was absent. Chairman Richard Vanden Berg made a motion to nominate Joel Rosenkrantz to fill the vacant position on the Planning Board for period up until the next Annual Town elections. Richard Preston seconded the motion. Ebenezer Chesebrough made a motion to close the nomination. Shirley Mosczynski seconded the motion. Roll call vote as follows - Board of Selectmen: Chairman Tom Navaroli – yes, Shirley Mosczynski – yes, Rich Preston – yes, Ron Forget – yes, and Edward Therrien – yes. Planning Board: Chairman Richard Vanden Berg – yes, Ebenezer Chesebrough – yes, Kent Brotherton – yes, Ernest Marks – yes, and Linda Brown – yes. Also included in the agenda packet: Letter from the Planning Board to the Board of Selectmen, dated June 7, 2001, Re: Planning Board Vacancy and resume from Joel Rosenkrantz.

4. Minutes – June 12, 2001:
Shirley Mosczynski made a motion to accept the June 12, 2001 minutes as amended. Edward Therrien seconded the motion. All in favor.

5. Appointment of a full-time Police Officer:
Police Chief Patrick Foley requested time at the Selectmen’s meeting to present his recommendation of Aaron McLaughlin as a full-time police officer. A letter from Chief Foley to the Board of Selectmen, dated June 22, 2001 Subject: Appointment is in the agenda packet. Chief Foley and Aaron McLaughlin were asked to join the meeting. There has been a vacancy since March. Mr. McLaughlin was one of 20 candidates interviewed of which 8 were assessed. During all of this process, Mr. McLaughlin was always on top and he was on the reserve list. Edward Therrien made a motion to accept the appointment of Aaron McLaughlin to the position of full-time police officer. Rich Preston seconded the motion. All in favor. Chief Foley informed the Board that Mr. McLaughlin would be sworn in on Monday, July 02, 2001 at noon. Chief Foley thanked all those who helped out in the process and informed the Board that testing for the new dispatcher would start on Thursday July 5, 2001. He will notify the Board with in a week of the outcome of the testing.

6. Presentation – Douglas Dive Rescue Team:
The Douglas Dive Rescue Team is being reactivated and the team asked to give a presentation. The team was asked to join the meeting. In attendance were Lieutenant Glenn Gilbert, Officer Mark Dunleavy, and Officer Greg Gilbert. Officer Jay Johnson was not in attendance. Included in the agenda packet is a draft copy of the Douglas Dive Rescue Team’s Mission Statement and Standard Operational Guidelines. The Police Department saw a need to reactivate the Douglas Dive Rescue Team. The team started on a volunteer basis with the team members paying for expenses out of pocket. Out of pocket expenses include gear and certification classes. The men have invested over 100 hours of their own time. In the future they will be looking to do fundraisers and/or funding from the Town. One item needed is a $1,500 dry suit which will allow them to dive in contaminated waters. There are currently 5 members of the team and some members of the Fire Department are also interested. The Board supported and commended the Dive Team’s efforts.

7. Annual Appointments:
Before any discussion on the Annual Appointments, Shirley Mosczynski and Ron Forget recused themselves from voting on any appointments for themselves or any family members. The board was directed to look over the re-appointment list provided by Angela Ernenwein (included in agenda). All italicized entries are people interested in filling a seat on a Board or Committee which could be filled by an incumbent applying for re-appointment. Mr. Owen suggested that the board re-appoint all the incumbents who have indicated that they would like to be re-appointed to their respective Boards or Committees and then fill any vacancies that remain from the new candidates. Marylynne Dube was asked to join the meeting to discuss her re-appointment to the Conservation Committee. Included in the agenda is a letter to David Owen and the Board, dated June 18, 2001 from Karen L. Sykes supporting the re-appointment of Marylynne Dube. Mr. Forget asked Ms. Dube about procedure and protocol concerning the Wallace Brook wells flooding on West Street. Following normal protocol, in an emergency the Town has the right to go in and handle the situation and then report to the Conservation Commission. Concerning the Wallace Brook flooding, Ms. Dube stated that they did not know that there was an emergency until after the fact. Concerning projects with other Boards, Mr. Forget asked Ms. Dube if she was willing to work with the other Boards, most notably on the “River Walk” project. Ms. Dube stated that the “River Walk” project was started by the Conservation Commission. Due to the Commissions workload they could not move forward on the project, but they are willing to work with any Board on it. Mr. Forget also asked Ms. Dube concerning the crossover road at the State Forest, does the Conservation Commission work “above and beyond for the public”? He then produced a letter from Mr. and Mrs. William J. Wallace. Chairman Tom Navaroli asked that Mr. Forget not read the letter but only “speak to the spirit” of the letter. After Ms. Dube responded to the letter, Mr. Forget stated that he would look further into the situation due to some discrepancies between the letter and what Ms. Dube was stating. Shirley Mosczynski reminded the Board that they had received a letter from Town Engineer Bill Cundiff recommending Ms. Dube’s re-appointment noting that she has worked on this Committee for 18 years. Conservation/Planning Agent Steven Zisk also spoke in support of Ms. Dube, stating it was nice working with someone with the long term experience noting it takes a new person 3 to 4 years to come up to speed on codes and regulations. Edward Therrien made a motion to re-appoint all incumbents to Boards / Committees as submitted. Shirley Mosczynski seconded the motion. All in favor.

8. Acceptance of Deed – School Land parcel E:
Town Counsel requested that the Board vote to approve and sign an Acceptance of Deed from Guaranteed Builders, Inc. for Parcel E of the land acquired for the new High School. Included in the agenda is a letter from Town Counsel, dated June 22, 2001 Re: School Land Acquisition from Guaranteed Builders, Inc. Rich Preston made a motion to approve and sign the Acceptance of Deed from Guaranteed Builders, Inc. for Parcel E of the land acquired for the new High School. Shirley Mosczynski seconded the motion. All in favor. The acceptance of deed was passed around and signed by the Board members.

9. Warrant for Special Town Meeting:
A. Review Motions: Included in the agenda is a copy of the Warrant for the Special Town Meeting and the motions to be presented at the Town Meeting for each article. Rich Preston will speak on Article 1 - Chapter 90 Funds, Mr. Owen will ask Fire Chief Don Gonynor to speak on Article 2 – Transfers. Shirley Mosczynski will speak on Article 4 – Prior Year Bill, and Cemetery Commissioner John Manning will speak on Article 5 – Repair and Straightening of Grave Stones.

B. Confirmatory vote – Contract with Camp Dresser McGee: Article 3 – Supplemental Appropriations. Mr. Owen contacted CDM verbally and by letter (letter to Ralph Souppa, Jr., Camp Dresser & McGee, Inc, dated June 19, 2001 from Mr. Owen Re: Contract of March 19, 2001 in agenda) to stop all work and to confirm that there are no additional costs. There was a question as to where the authorization came from to approve and sign this contract. Originally some members of the Board on the negotiation team were given “rough” figures for cost but the State needed concrete figures to approve a $25,000 funding however, the funding never come through. Noting that entering into this contract was not done on ill faith, it was stated that in the future the Board should be more cautious. The Board received a copy of the June 25, 2001 Minutes from the Economic Development Commission supporting the ratification of the Camp Dresser and McGee contract (in agenda). Shirley Mosczynski will set up a meeting that will include all Departments/Committees to take and review the information provided by this study and plan and prepare for the future. The Board decided to take a confirmatory vote on Article 3 to ratify and approve the contract. Ron Forget made a motion to ratify and approve the Contract made with Camp Dresser & McKee and to authorize the Board Chairman Tom Navaroli to sign the contract on behalf of the Board. (copy in agenda). Shirley Mosczynski seconded the motion. All in favor. Chairman Tom Navaroli will speak on this article.

10. Executive Administrator’s Report:

Agenda Booklets:
Mr. Owen proposed a new procedure for presenting Meeting Agenda Packets to the Board of Selectmen. The agenda packet would be separated between tabbed index sheets by item/topic into a loose leaf notebook which would be turned into the office after the meeting. This would hopefully alleviate lost or misplaced papers. The Board agreed to try the notebooks.

Grove Street / West Street: Mr. Owen and Town Engineer Bill Cundiff went to see Mr. Nedroscik (Memo to the Board of Selectmen, dated June 14, 2001 from Mr. Owen Re: Meeting with Mr. Nedroscik in Agenda). Mr. Nedroscik stated that the Town should proceed with acquisition procedures. Mr. Cundiff is arranging to have the land surveyed. It was suggested that Mr. Nedroscik put in writing his rejection of the Town’s proposal and his request for the Town to proceed with acquisition procedures. Edward Therrien said that Mr. Nedroscik came to him and they discussed having the Town put a berm in front of his property. Mr. Therrien asked that the Board hold off on making any decisions until next meeting. Shirley Mosczynski made a motion to make a four way stop at the intersection of Grove Street and West Street. There was no second and the motion died.

New Business:

Ron Forget reported that there are a lot of people fishing and “hanging out” at the Causeway leaving a mess of rubbish behind. There was a question as to who owned the land. There were “No Fishing” signs at one time but they have been taken down. Police Chief Patrick Foley, after being consulted on the matter, stated that Guilford of Maine owns the land and the police do patrol the road. The Chief will call Guilford to request that they put more signs up. Mr. Forget will follow up with the Chief.

Shirley Mosczynski asked if the Finance Team had met. Mr. Owen reported that they had. They discussed the Water & Sewer Extension and how it would be financed. They will report to the Finance Committee and the Board of Selectmen in July. There was a question as to why the Finance Committee was not involved in the meetings. Mr. Owen explained that the Finance Team is a “Staff Function” which will go to other Policy Boards when need be. It was expressed by some of the Board members that it would be constructive to have other Board Committee Representatives involved with the Finance Team.

Rich Preston stated that there were reports of an increase of trash in the Down Town area. The Board consulted Chief Foley on this matter. He will look into it.

Edward Therrien had a complaint from the Family Convenience Store that after an accident in front of the building – 10 gal. Of hazardous material was not cleaned up properly. Mr. Therrien did contact Chief Foley and was told that the area was cleaned up properly. Mr. Therrien will follow up with the owner of the letter.

Executive Session:
At 9:05 PM, Ron Forget made a motion to enter into Executive Session to discuss litigation and to reconvene in Public Session only for the purpose of adjournment. Rich Preston seconded the motion. Shirley Mosczynski – yes, Rich Preston – yes, Tom Navaroli – yes, Ron Forget – yes, Edward Therrien – yes.

Adjournment:
The Board reconvened in Public Session to Adjourn at 9:20 PM. Motion was made by Ron Forget to adjourn. Edward Therrien seconded the motion. All in favor.



Respectfully submitted,



Suzanne Kane
Suzanne Kane
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