BOS - September 25, 2001

BOS - September 25, 2001

Postby Suzanne Kane » Mon Nov 17, 2008 1:45 pm

Board of Selectmen Regular Meeting
Tuesday, September 25, 2001
Resource Room—Municipal Center

AGENDA

7:00 PM

1. Call to Order
2. Chairman’s Announcements
3. Minutes
4. Citizens Forum
5. Rural Development Council Report—Discussion
6. World War II Memorial Funding Request--Discussion
7. Fire Chief’s Vehicle—Discussion
8. Sale of Used Fire Truck--Approval
9. Emergency Plan and Procedures-Discussion
10. Capital Improvement Committee—Update
11. Drainage Improvements—Route 16 at Family Convenience Center—Discussion
12. Funding Options for Route 16 Engineering Design Services--Discussion
13. Confirmatory Order of Taking—GBI Parcel—Approval
14. Executive Administrator’s Report
15. New Business
16. Executive Session—Litigation
17. Adjourn
_____________________________________________________________________________
MEETING NOTES

SEPTEMBER 25, 2001

Approval of Minutes—September 11,2001 Regular Meeting

These minutes have been reviewed and corrected as necessary by your Interim Executive Administrator, and are ready for Board Approval.

Rural Development Council Report—Discussion
To follow up on the public presentation and discussion of the Massachusetts Rural Development Council’s Community Visit report at the Senior Center on September 5th, the Council’s Executive Director, Thomas Guerino, will be at the Selectmen’s meeting to brief the Board on their report and answer any questions relative to it. The role of the Ad Hoc Committee that several persons volunteered to be on at the September 5th meeting can also be discussed. There are enclosed in your agenda books copies of the Executive Summary and ranking of issues from the Community Visit Report.

World War II Memorial Funding Request
John Manning of the VFW Post will be at your meeting to represent their request to the Board of Selectmen for support for funding the installation of a plaque on a granite monument. This plaque lists the names of all those from Douglas who served in WW II.
This is, in effect, a request for a warrant article for the next Town Meeting. Of course, there is a question whether the Town will have any funds to appropriate for this or other purposes by the Fall Special Town Meeting on November 15th if the books on last year are not closed and a free cash certification received by that time.

Fire Chief’s Vehicle
There is enclosed in your agenda book a proposal to transfer one vehicle from the Police Department to the Fire Department so that the Fire Chief can have the use of a reliable vehicle. Both Chief Gonynor and Chief Foley will be present at your meeting to discuss their proposal and answer any questions about it. If the proposal is acceptable to the Board, the following motion can be voted: Move to transfer Chief Foley’s assigned vehicle, #735, from the Police Department to the Fire Department for the use of Chief Gonynor as soon as practicable, and to put the 4-wheel drive Tahoe vehicle into service in the Police Department as soon as that transfer is effectuated.

Sale of Used Fire Truck
Chief Gonynor has solicited bids for the sale of the Departments 1960 International Pumper, which resulted in only one offer of $300. If the Board agrees to accept this offer, the following motion can be voted: Move to approve the Bill of Sale of the Fire Department’s 1960 International Pumper for $300 to Timothy Lapan 89 Yew St., Douglas.

Emergency Plan and Procedures
Given the tragedies in New York and Washington and the resulting emphasis on emergency preparedness, it has been suggested that this would be a good time for the Town to revisit its emergency plan and procedures. I have updated and distributed to Town departments the emergency contact list information (in your agenda book) as an initial step. In addition, more precautionary actions may be required to be taken by the Town. Both Chief Gonynor and Civil Defense Director Ernie Marks will be present at your meeting to discuss emergency preparedness plans and concerns.

Capital Improvement Committee Update
Committee Chair Paula Brouillette has asked for time on the Selectmen’s agenda to update the Board on their process. The Committee met last Thursday evening to begin reviewing capital project requests for F.Y. ’03. At that meeting, your Interim Administrator submitted additional project request forms for an Accounting Software Package ($50,000) in FY ’03 and the repayment of the $25,000 loan from Mass Development for the Industrial Park Feasibility Study in FY “07.
There is included in your agenda book a copy of the preliminary list of Capital Improvement projects the Committee is reviewing, and copies of the request forms submitted for the above-mentioned two additional projects.

Drainage Improvements—Route 16 at Family Convenience Center
Town Engineer Bill Cundiff will be present to discuss the options for improving the drainage situation along Route 16 (Webster Road) in the vicinity of the Family Convenience Center, New Fire Station, and Highway Department. As you will see in the existing conditions report in your agenda book, the existing drainage pipe under the pavement at the Family Convenience Center has a blockage of about 12 feet just beyond the concrete pad over the underground gasoline tanks. The two options identified by the Town Engineer are to repair the existing drainage pipe, which may raise issues relative to liability for contaminated soils encountered, or to extend a new pipe easterly along Route 16 to the existing drainage structures, a distance of about 280 feet.

Funding Options for Route 16 (Davis St.) Engineering Design Services
There is enclosed in your agenda book a memorandum setting forth four different options for funding the engineering design services, estimated to cost $55,100, to get the turning lanes and associated improvements in support of the New School project to the 100% of design stage, and ready to put out to bid. The recommendation put forward in the memo is to use a portion of the next allocation of Chapter 90 funds to pay for these design services.
If that recommendation is acceptable to the Board, the following motion can be voted: Move to earmark $55,100 of the next allocation of Chapter 90 funds to the Town for the purpose of funding the engineering design services for the turning lanes, resurfacing of Davis Street, and associated improvements.

Confirmatory Order of Taking—GBI Parcel
Because of certain ambiguities relative to the title of one of the parcels of land purchased for the New High School, Town Counsel recommends that the Board vote to approve a Confirmatory Order of Taking. This will have the effect of erasing any doubts about the ownership of the parcel so that the Town can obtain clean title to it. Attorney Jeanne McKnight from Town Counsel’s office will be on hand to help explain the need for this action and to answer any questions about it.

Executive Session—Litigation Strategy
Attorney Jeanne McKnight from Town Counsel’s office will be on hand to discuss prospects for settling the Renaud case and the Eveningside I and II cases. To enable that discussion to go forward, the following motion should be voted: To enter into Executive Session for the purpose of discussing strategy with respect to l9tigation, and to return to Public Session only for the purpose of adjournment.
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Board of Selectmen
Meeting Minutes
September 25, 2001

1. Call to Order:

Vice Chairman Ron Forget called the meeting to order at 6:04 PM. The meeting started in the Selectmen’s office due to another meeting taking place in the resource room. In attendance: Shirley Mosczynski, Rich Preston, Edward Therrien, Tom Navaroli (joined the meeting at 6:05), and Interim Executive Administrator David Owen.

Other staff in attendance: Interim Town Accountant Doris Metivier, Town Treasurer Sharon Brotherton, Finance Committee Chair Pam Holmes, and Administrative Secretary Suzanne Kane.

Citizens in attendance: Angela Ernenwein, Paula Brouillette, and Derek Brown.

2. Emergency Meeting – Town Accountant:
Mr. Owen had received a call from Town Accountant candidate Karen Harnois on Friday September 21, 2001 declining the position. Town Clerk’s office was closed and a meeting could not be posted so an Emergency Meeting was called as outlined in MGL Chapter 39, Section 23A. Ms Harnois told Mr. Owen that her reason for declining was that she had spent a lot of time getting the office in Ashland to where it is now and she did not feel that she wanted to start over. Mr. Owen handed out a memo to the Board dated September 25, 2001, re: Town Accounting Situation – Status and Action Plan. The memo outlined the meeting that took place this morning. The meeting involved Tim Harrison, Town Auditor; Sharon Brotherton, Treasurer; Doris Metivier, Interim Town Accountant; Ida Ouillette, Town Assessor; Suzanne Kane, Administrative Secretary; and David Owen, Interim Executive Administrator. A list of action items was addressed and a plan of action was devised. Interim Town Accountant, Doris Metivier drafted a letter to Peter Zona, Regional Representative of the Department of Revenue in order to advise the Department of the Town’s possible delay in submission of the Balance Sheets and Schedule A. After reading the draft letter, Mr. Navaroli made some changes. Ms Holmes questioned the process of setting the tax rate and Mrs. Ouillette explained that she is in a re-evaluation year and could go with a preliminary tax bill for the first quarter of next year if necessary.

Ms Holmes handed out a Confidential Memo to the Board of Selectmen, from Pam Holmes, Chairman Town Accountant Search Committee, dated September 25, 2001, re: Candidate withdrawals. She explained that she had contacted Leah Talbot and Karen Harnois in an effort to better understand why they both declined the position of Town Accountant. Her memo offered thoughts and/or suggestion from the candidates. Item 4 discussed the “Sharing of office with the Building Maintenance person”, Mr. Owen reported that he had spoken to Town Building Maintenance Manager, Rick Colonero about moving to the Board of Health Storage room. Mr. Colonero was in agreement. Ms Holmes suggested that Mr. Owen take Karen Harnois out to lunch and quell her concerns. Search Committee members suggested that if Karen Harnois was adamant about not taking the position, a new search should be started. The Committee members did not recommend looking at any of the candidates left from the first search. There was discussion about the time-frame for conducting a new search. Because the Beacon October deadline has already passed, the ad would make the November Beacon with the hopes of hiring someone by January. Sharon Brotherton stated that she feels that the time-frame is no reason to hire someone who is under-qualified. Mr. Owen reported that he is currently looking for help in other avenues. He has contacted the Town Auditor’s firm and other sources for interim help, but most Town’s are in similar situations as Douglas and the Firms are already committed elsewhere. There was discussion that maybe Douglas “shot too high” in its expectations, but all agreed that someone with experience was needed. Mr. Navaroli, with the Board’s approval, also asked Mr. Owen to try to re-establish negotiations with Karen Harnois. There was discussion on how to proceed if Ms Harnois again declines. It was noted that Town Clerk Christine Furno is on line with all Town Clerks. It was suggested that she ask all Town Clerks to post the position in their respective communities. Ms Brotherton suggested that “Must have Municipal Experience” be added to the ad. Shirley Mosczynski made a motion to have Interim Executive Administrator David Owen contact candidate Karen Harnois, for the purpose of re-considering the Town’s offer for the Town Accountant position, and to re-advertise if Ms Harnois declines. Rich Preston seconded the motion. All – aye.

Tom Navaroli read the amended letter to Peter Zona, Regional Representative of the Department of Revenue. Ron Forget made a motion to approve the amended letter and authorize Tom Navaroli to sign the letter on behalf of the Board. Shirley Mosczynski seconded the motion. All – aye. Rich Preston thanked everyone for their help

Shirley Mosczynski made a motion to authorize Interim Executive Administrator David Owen to extend Interim Town Accountant Doris Metivier’s contract to the first of the year. Rich Preston seconded the motion. All – aye.

Pam Holmes suggested that the Board support getting a clerk for the Town Accountant since that was a concern of both candidates. Doris Metiver stated that it is her feeling that because Douglas is a small Town, the work could be done without a clerk provided there was a good Accounting System. The Town Administrator would also have to be involved in the budgeting in order to take a bulk of the workload off the Accountant. She feels that unless the Accountant is a Financial Director, the Accountant will need an assistant. She reminded the Board that the School Department does not enter their own bills which adds to the workload. Shirley Mosczynski made a motion to support a part-time clerk for the Town Accountant. Rich Preston seconded the motion. All – aye.

At 7:15 the meeting was moved to the Resource room. Additional citizens in attendance: Fire Chief Don Gonynor, Police Chief Patrick Foley, Tribune Reporter Tom Mattson, John Manning, Adelle Reynolds, Marylynn Dube, Lisa Mosczynski, Roland Forcier, Thomas Guerino , Patrick Saviano, Joseph Salatiello, William Macuga, Joseph Stefanak, Tim Buskurk and Town Counsel Jean Mc Night.

3. Minutes:
September 11, 2001 Regular Meeting – Ron Forget made a motion to approve the September 11, 2001 Minutes as amended. Shirley Mosczynski seconded the motion. All – aye.

4. Citizens Forum:
• Angela Ernenwein came to the Board as Chairman of the Cultural Council. She reported that the Committee is currently accepting Grant applications. There is currently $3,300 available for grants. Last year they received 19 applications to fund programs. Ms Ernenwein also reported that the Committee is looking for new members.
• Adelle Reynolds came to the Board for the Octoberfest Committee. She is currently working with Police Chief Foley and Highway Superintendent Edward Therrien to close Main Street during Octoberfest. She gave the Board a letter dated September 20, 2001, Re: Closing of Main Street in Douglas on October 13, 2001. The letter was distributed to 20 – 25 local businesses and trucking companies informing them that Main Street will be closed from Mechanic Street to Cook Street between the hours of 9AM and 4PM, leaving access to the Post Office. Edward Therrien made a motion to approve the closing of Main Street between Mechanic Street and Cook Street, during the hours of 9AM and 4PM on October 13, 2001. Shirley Mosczynski seconded the motion. All – aye.
• Merrit “Pete” Tetreault came to the Board for the Library Building Committee. In order for the Committee to meet the requirements for parking, the Committee came up with a plan for a Municipal Parking area that would include three businesses. UniBank has 34 parking spots that they will allow the Library to use after Banking hours. Mr. Tetreault came to the Board looking for support of this parking plan. Mr. Owen stated that staff has not had a chance to review the plan and asked that they be allowed to review the plan to be put on the next agenda. Mr. Tetreault indicated that he does not want to wait. He brought copies of the proposed parking plan and a letter from UniBank. Mr. Tetreault was asked to present his plan at the next Board of Selectmen meeting allowing staff to review the plans.

5. Rural Development Council Report – Discussion:
In the agenda book is a copy of the Executive Summary and Ranking of issues from the Massachusetts Rural Development Council, Inc, (MRDC) report. Thomas Guerino, Director of Mass Rural Development Council, Inc. came to the Board to follow up on the public presentation and discussion of the MRDC’s presentation at the Senior Center on September 5, 2001. The Council was looking at how to expand the lines of communication; utilization of the River; Down Town traffic flow; Water/Sewer Issues; Parking; Re-vitalization of buildings, including the use/re-us of the Old Elementary School; and Economic and Industrial Park Development. Mr. Guerino reported on the beginnings of the Ad Hoc Committee and his plans of meeting with them one more time to give the Committee direction. Rich Preston asked for a list of Committee members.

6. World War II Memorial Funding Request – Discussion:
In the agenda book is a letter to the Board of Selectmen from John Manning, Chairman or the WWII Memorial Committee, dated September 20, 2001. Mr. Manning and VFW Commander Tim Buskurk came to the Board as Chairman of the WWII Committee along with Committee members Patrick Saviano, Joseph Salatiello, William Macuga and Joseph Stefanak. They are requesting support for funding for the installation of the WWII plaque onto a granite monument. The plaque was formally located in the hallway going into the gymnasium of the Old High School and was removed during construction for the Municipal Center. Mr. Owen cautioned the Board that this request is for a warrant article for the next Town Meeting and depending on the timing of Free Cash Certification, there may not be any funds to appropriate at that time. He suggested that the request be directed to the Annual Town Meeting in the Spring. The WWII Committee was in agreement, noting that there is a two month lead time to get the granite cut and readied. They are aiming to have the monument ready for either Memorial Day or the Fourth of July 2002. One Committee member asked for a Special Town Meeting to ask for appropriation, but was reminded that Free Cash must first be certified. When questioned if they could place the order now in anticipation of funding, the Board informed the Committee that it was illegal to render services before appropriation of funds. Shirley Mosczynski reaffirmed that the Board was not against their proposal and stressed that the funding could not be done at this time. The Committee requested help from the Town Highway Department in digging a three foot ditch for the monument and Mr. Therrien concurred to help. Edward Therrien made a motion to support the WWII Committee’s request for Funding at the Annual Town Meeting in the Spring. Ron Forget seconded the motion. All – aye.

7. Fire Chief’s Vehicle – Discussion:
In the agenda book is a Memo to the Board of Selectmen from David Owen, dated September 18, 2001, re: Proposal to Provide Fire Chief with a Replacement Town Vehicle and a copy of the Diagnostic Test Report from the Commonwealth Of Massachusetts for the 1993 Crown Victoria Fire Chief car. Fire Chief Gonynor and Police Chief Foley came to the Board to present a proposal to transfer one vehicle from the Police Department to the fire Department. The Fire Chief’s car failed the emissions test and he has two months to fix the problem or take the vehicle off the road. Chief Foley reported that his Department rotates cruisers every three years and passes the oldest car to the Fire Department. He proposes that they take car #735 which is already owned by the Town and transfer it to the Fire Department earlier than the three year rotation cycle which would come up next July. To make up for the loss of this vehicle, the Police Department would put the new Tahoe into service earlier than the planned November 1st date. It is hoped that this proposal would help get the Fire Chief through to the next budgeting year. Chief Gonynor stated that he is very appreciative of the proposal which he was not aware of. Chief Foley also noted that the Tahoe does not have a radio and they would first have to transfer the radio from car #735 to the Tahoe. The Board clarified that each Department would be responsible for their own incidental costs. Shirley Mosczynski made a motion to transfer Chief Foley’s assigned vehicle, #735, from the Police Department to the fire Department for the use of Chief Gonynor as soon as practicable, and to put the 4-wheel drive Tahoe vehicle into service in the Police Department as soon as that transfer is effectuated. Rich Preston seconded the motion. All – aye.

8. Sale of Used Fire Truck – Approval:
In the agenda book is a letter to the Board of Selectmen from Fire Chief Gonynor, dated September 20, 2001, re: Surplus Equipment; Bill of Sale for the Town of Douglas Fire Department Surplus Equipment’s 1960 International Fire Truck Pumper sold to Timothy Lapan, and a bid submitted from Timothy J. Lapan for the Pumper in the amount of $300. Fire Chief Gonynor reported the Bid request was posted on Cable T.V. and he received only one bid. Shirley Mosczynski made a motion to approve the Bill of Sale of the Fire Department’s 1960 International Pumper for $300. To Timothy Lapan of 89 Yew Street, Douglas. Rich Preston seconded the motion. All – aye. The Board signed the Bill of Sale and returned it to Chief Gonynor. Rich Preston asked if Chief Gonynor had asked any other Fire Departments if they were interested in the Pumper. Chief Gonynor stated that the pump on the Pumper, which was originally given to the Fire Department by the Highway Department, did not work and it would be too costly to fix. He said that Mr. Lapan intended to fix the truck up as a parade truck. When asked by Tom Navaroli about the Douglas Logo, Chief Gonynor stated that the Douglas Logo would have to come off, but Mr. Lapan could put a logo on the truck stating “Purchased from the Town of Douglas”.

9. Emergency Plan and Procedures – Discussion:
In the agenda book is a revised copy of the Emergency Contact List, revised 9/20/01 and a letter to the Board of Selectmen from Fire Chief Gonynor, dated September 19, 2001, re: Station Security. Mr. Owen started out by explaining to the Board that in light of the recent tragedies in New York and Washington D.C. and the emphasis on emergency preparedness, it had been suggested that this would be a good time for the Town to revisit its own emergency plan and procedures. Mr. Owen had pulled out the Town’s Comprehensive Emergency Management Plan and updated the Emergency Contact List which was then passed out to all parties involved. Fire Chief Gonynor and Police Chief Foley were also present to discuss plans and concerns. Civil Defense Director Ernie Marks was not present. Chief Gonynor reported to the Board that a warning came from the Attorney General Ashcroft, that FBI intelligence information has revealed that Terrorist Activities and Plans my include the theft of Fire Department and Emergency Services Vehicles for the use as car bombs in attacks against Military Installations. Because of this warning, Chief Gonynor set up temporary Standard Operation Procedures for the Fire Department in order to secure the station. Rich Preston asked how prepared Douglas was as a small community, has there been any Departmental planning? Chief Foley assured the Board that there has been training and there are plans in place. Rich Preston asked if Douglas has planned Shelters. Chief Gonynor referred to the Standard Operating Procedures in Chapter 3 of the Comprehensive Emergency Management Plan. Rich Preston asked if Douglas has equipment in case of Chemical Warfare. Chief Gonynor stated that it depends on the chemical, most chemicals are handled by the Government. Rich Preston asked if they have a contact at the State Level in case of an Emergency. Chief Gonynor assured the Board that he and Civil Defense Director Ernie Marks are in contact with Brian Sullivan of Massachusetts Emergency Management Agency (MEMA). He also assured the Board that MEMA feels Douglas will be dealing more with Natural Disasters than with Terrorist Disasters.

10. Capital Improvement Committee – Update:
In the agenda book is a copy of the FY03 Capital Plan Preliminary Spread Sheet, Revised 9/20/01; Capital Improvement Committee Meeting Minutes, September 6, 2001; Town of Douglas Capital Acquisition or Improvement Request Form from Accounting, for Accounting Software Package; Preliminary MUNIS Quote dated 9/18/01; Memo to Paula Brouillette, Capital Improvement Committee Chair, from David Owen, dated September 18, 2001, re: Transmittal of Capital Request on Behalf of Economic Development Commission; and a Town of Douglas Capital Acquisition or Improvement Request Form from Economic Development, for Industrial Park Feasibility Study II. Committee Chair Paula Brouillette came to the Board with an update from the Capital Improvement Committee. She reported that there are two new projects to add. Accounting Software Package will be added to the FY03 Project Requests under Equipment Acquisition of $50,000 and Industrial Park Feasibility Study II to be added to FY07 Project Requests under Planning & Design of $25,000 (repayment loan), which is being placed as a place holder. Ms Brouillette reported that the Committee now has $6 Million in debt projects. The Committee is currently working on prioritizing the requests and clarifying ownership on projects that are unclear. Ms Brouillette stated that if they can not determine ownership on a project, the project will be prioritized at a lower level than the rest. The Committee time line is to have the projects reviewed by October 4th and a prioritized list available by October 18th. The Committee plans to have the projects available for Town Meeting, November 15th, for approval. Rich Preston asked if there was any room for adjustment on the requests, citing the Old Elementary School as an example. Ms Brouillette stated that mid October would be the point that the Committee would like completed plans.

Chairman Tom Navaroli left the meeting at 8:30 PM to attend another meeting in the Building. He returned at 9:05 PM.

11. Drainage Improvements – Route 16 at Family Convenience Center – Discussion:
In the agenda packet is a memo to The Board of Selectmen, from Town Engineer Bill Cundiff, date September 21, 2001, re: Forcier Property (Family Convenience Center) – Drainage Issue; Forcier Property Option 1 – Drainage Pipe, dated 9/21/01; Site Map of Town of Douglas Option 1 – New Pipe Route 16 at Family Convenience Center; and Site Map of Town of Douglas Existing Drainage Plan Route 16 at Family Convenience Center. Town Engineer Bill Cundiff was present to discuss the options for improving the drainage situation along Route 16 in front of the Family Convenience Center. Mr. Cundiff reported that based on information provided by the Highway Department which includes jetting and camera data, there may be a blockage in the pipe that cuts across the Family Convenience Center in a 12 foot section of pipe located beyond 85 feet from Drainage Manhole 1 and 71 feet from the outlet end of the pipe. Mr. Cundiff reported that there could be a contaminated soil issue closer to the tank. Mr. Cundiff also reported that he received a call from Robert Guiou concerning the 18 inch diameter pipe which cuts across Drainage Manhole 2. Mr. Guiou informed Mr. Cundiff that it cuts across his property. The two options provided by Mr. Cundiff are to repair the existing drainage pipe, which could raise issues relative to liability for contaminated soils encountered, or to extend a new pipe easterly along Route 16 to the existing drainage structures. Edward Therrien asked why the detention pond at the Fire Station could not handle the water. Mr. Cundiff explained that the detention pond was designed for a certain volume of rain and some times the storms exceed that limit. Rich Preston asked about funding for this project. Mr. Owen suggested Chapter 90 funding. Ron Forget asked what caused the blockage and asked Mr. Forcier if he feels in anyway responsible for the blockage. Mr. Forcier stated that does not feel the blockage is his problem because the State and Fire Department were there to witness the tanks being buried. He feels that there was nothing wrong with them then and feels that the problem started when the New Fire Department was built. Mr. Therrien reminded Mr. Forcier that the Town has never done any type of repairs on his property. Mr. Cundiff stated that he has a copy of the site design plan for the improvements for the gas tanks. He stated that the design plan did not show that the pipe was close to the tanks which in his opinion is misleading. Both Mr. Cundiff and Mr. Therrien stated that the New Fire Station does not have any impact on the flooding problem, if anything the New Fire Station should have improved the problem. Mr. Forcier stated that he has talked to a company who takes care of underground test wells. One of their services is to un-plug pipes and offered to give them a call again. Mr. Navaroli stated that he does not feel comfortable using the Town’s money to fix a problem that could have been caused by Mr. Forcier and suggested that Mr. Forcier hire his contact to fix the pipes. Shirley Mosczynski reaffirmed her concerns about safety and liability issues, specifically with vehicles hydroplaning during flooding. Mr. Owen stated that the Highway jetted the pipe once, if Mr. Forcier’s company can come out with heavier equipment, then let them try. Mr. Forcier said it cost too much. Rich Preston suggested a compromise by splitting the cost with Mr. Forcier, but he refused stating that this problems started with the salt from the Highway department. He picked up those costs. He feels that the pipes belong to the Town, stating that if the pipe was in the street, the Town would dig up the street and take care of it. Bill Cundiff stated that the pipe has been there a long time, the video showed that the pipe is in good condition. When asked what type of pipe this was, Mr. Cundiff reported that it was reinforced concrete. Mr. Therrien agreed with Mr. Preston to go half and half with Mr. Forcier. He suggested that they use the camera to see what is blocking the pipe and determine who is responsible for the blockage. If it is sand, the Town will pay. Mr. Forcier is going to give the name of the company to Mr. Cundiff, who will then report back to the Board.

12. Funding Options for Route 16 Engineering Design Services – Discussion:
In the agenda book is a memo to the Board, from David Owen, dated September 19, 2001, re: Options for funding Additional Engineering Costs for Highway Improvements; and a memo to the Board, from David Owen, dated September 11, 2001, re: Engineering Costs for Route 16 Reconstruction (Revised). Mr. Owen’s first memo, Options for Funding Additional Engineering Costs for Highway Improvements, provided the Board with four different options to fund the engineering design services, laid out in his second memo, Engineering Costs for Route 16 Reconstruction (revised). Mr. Owen is recommending the use of Chapter 90 funds. He reported that he spoke with Finance Committee Chairman, Pamela Holmes, she is open to a request from the Board to replenish the Highway Departments Pavement Management Account at the next Town Meeting after Free Cash has been certified. Mr. Therrien was not on board with this option stating the Highway Department has already scheduled construction in the amount of $90,000. Mr. Owen explained that they would use the Chapter 90 funds from the next allocation. Mr. Owen also stated that School Superintendent Connie Verge is looking into Revolving Accounts. Shirley Mosczynski made a motion to earmark $55,100 of the next allocation of Chapter 90 funds to the Town for the purpose of funding the engineering design services for the turning lanes, resurfacing of Davis Street, and associated improvements. Rich Preston suggested amending the motion to include: and to replenish when free cash is certified. Shirley Mosczynski made a motion to earmark $55,100 of the next allocation of Chapter 90 funds to the Town for the purpose of funding the engineering design services for the turning lanes, resurfacing of Davis Street, and associated improvements and to replenish when free cash is certified. Rich Preston seconded the motion. Shirley Mosczynski – aye, Rich Preston – aye, Tom Navaroli – aye, Ron Forget – aye, Edward Therrien – abstained. Motion passed.

Thomas Navaroli left the meeting at 9:17 PM to attend another meeting, and returned at 9:37 PM.

13. Confirmatory Order of Taking – GBI Parcel – Approval:
Town Counsel Jeanne McKnight met with the Board concerning a parcel of land purchased by GBI, for the New School. The title had very old descriptions and there was some question on property lines. Town Counsel recommends that the Board vote to approve a Confirmatory Order of Taking by their Powers of Eminent Domain from Owners Unknown. Shirley Mosczynski made a motion that the Board of Selectmen vote to execute the Confirmatory Order of Taking of lots A, B, C, and D in the plan referred to in the Order of Taking and to authorize Town Counsel to record the Order of Taking within 30 days. Rich Preston seconded the motion. All – aye. Shirley Mosczynski suggested that the next time the Town buys land, they should run it by the Board of Assessors. She felt that there should be a policy in place. Ron Forget felt that it should be normal procedures. Shirley Mosczynski made a motion to approve a policy, stating the Assessors Office should review plans from any land purchased by the Town prior to purchase. Ron Forget and Rich Preston suggested that the policy be explored. Ron Forget stated that the Assessors can not certify lines and they would have to hire a surveyor. It was suggested that Assessor Ida Ouillette come to the Board.

14. Executive Administrator’s Report:
• Approval for Fall Town Meeting.
Shirley Mosczynski made a motion to approve Thursday, November 15th for the Fall Town Meeting, to be held at the Middle/High School auditorium at 7:00 PM. Rich Preston seconded the motion. All – aye.
• West/Grove Street – Public Hearing. Mr. Owen reported that a Public Hearing for Shade Trees is being held on Tuesday October 9th at 7:15 PM, in the Community Development Room.
• Appraisals for Sight Distance Easement: Mr. Owen reported that today was the deadline to receive quotes for Appraisal on the Sight Distance Easement for West/Grove Street. Four quotes were received in the Office. Mr. Owen reported that there is a line item in the Board of Selectmen’s budget for appraisals. Shirley Mosczynski made a motion approving Mr. Owen entering into contract with Mr. Howard S. Dono of Howard S. Dono & Associates, to Appraise the Sight Distance Easement on West and Grove Street. Rich Preston seconded the motion. All – aye.
• Use of Town Property: The Selectmen’s Office received a request from the Congregational Church to use Town Property. Shirley Mosczynski made a motion to approve the use of Town property by the Congregational Church. Ron Forget seconded the motion. All – aye.
• Senior Work Off Program: Mr. Owen reported that the Senior Work Off Program is running again. The Assessors Office will be receiving applications until December 1st. Currently there is one volunteer in the Municipal Center.
• Recruitment Process: In the agenda book is a memo to the Executive Administrator Search Committee, from David Owen, dated September 18, 2001, re: Status of the Recruitment Process; List of Search Committee Members; copy of ad in the Boston Sunday Globe; copy of the ad sent by the Selectmen’s Office. Mr. Owen reported that the Office has received 14 resumes for the position of Executive Administrator. The deadline is October 15, 2001.
• Blackstone Valley Chamber of Commerce Meeting: In the agenda book is a copy of the invitation from the Blackstone Valley Chamber of Commerce Meeting. The meeting is Wednesday, October 17, 2001 at the Pleasant Valley Country Club, from 6 – 9 PM.
• Personnel Board Appointment: In the agenda book is an application from Mary M. Eldridge for a vacancy on the Personnel Board. Edward Therrien made a motion to approve the appointment of Mary M. Eldridge to the Personnel Board for the period through June 30, 2002. Ron Forget seconded the motion. All – aye.
• Suzanne Kane’s hours: In the agenda book is a memo to the Board of Selectmen, from David Owen, dated September 21, 2001, re: Suzanne Kane’s Hours. With the departure of Angela Ernenwein, Mr. Owen asked for the approval of the Board to allow Suzanne Kane to increase her present 33 ½ hours per week up to 40 hours per week as necessary. Shirley Mosczynski made a motion to approve Suzanne Kane to temporarily increase her hours from 33 ½ hours per week up to 40 per week as needed. Edward Therrien seconded the motion. All – aye.
• November Meeting Changes: Mr. Owen asked the Board to consider changing the meeting dates set for November to allow Suzanne Kane to take the day before Thanksgiving and the ½ day on Friday after Thanksgiving off, allowing enough time to set an agenda and get the agenda books out. It was a consensus of the Board to keep the schedule as is, they do not mind if the agenda book is late.

15. New Business:
• Shirley Mosczynski reported that she attended the Dinner presented by the Blackstone River Valley National Heritage Corridor Commission on September 21, 2001 at the Blackstone River Theatre.

16. Executive Session – Litigation:
Rich Preston made a motion at 9:47 PM to enter into Executive Session for the purpose of discussing strategy with respect to litigation, and to return to Public Session for the purpose of adjournment. Shirley Mosczynski seconded the motion. Shirley Mosczynski – aye, Rich Preston – aye, Tom Navaroli – aye, Ron Forget – aye, Edward Therrien – aye.

17. Adjournment:
The Board returned to regular session for the purpose of adjournment at 10:45 PM. Ron Forget made a motion to adjourn at 10:45 PM. Edward Therrien seconded the motion. All – aye.


Respectfully Submitted,



Suzanne Kane
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