BOS - October 9, 2001

BOS - October 9, 2001

Postby Suzanne Kane » Mon Nov 17, 2008 1:45 pm

Board of Selectmen Regular Meeting
Tuesday, October 9, 2001
Resource Room—Municipal Center

AGENDA

7:00 PM

1. Call to Order
2. Chairman’s Announcements
3. Minutes—June 27, 2001
4. Citizens Forum
7:15 PM
5. Public Hearing—Joint Pole Location Petition No. 01-59
6. Public Hearing—Local Law Enforcement Block Grant Program
7. Approval—Class II Dealers License
8. Library Parking Plan—Pete Tetreault, Library Building Committee
9. Update on Drainage Issues—Route 16 at Family Convenience Center
10. Request for Toll Road-Douglas Athletic Boosters
11. Reorganization of Selectmen’s Office—Discussion
12. Preview of Potential Warrant Articles for November 15 STM
13. Executive Administrator’s Report
14. New Business
15. Adjourn
_______________________________________________________________________________
MEETING NOTES

October 9, 2001
Approval of Minutes

These minutes have been reviewed and corrected as necessary by your Interim Executive Administrator, and are ready for Board Approval.

Public Hearing-Pole Location Petition No. D01-59
There is enclosed in your agenda book a request to place one telephone pole on Davis Street. All pertinent Town departments were noticed, and no negative comments received. If agreeable to the Board, the following motion can be acted upon: Moved to approve Joint Pole Location Petition No. D01-59.

Public Hearing-Local Law Enforcement Block Grant Program
The Police Department has received notice of a grant award in the amount of $10,985 from the US Department of Justice under the Local Law Enforcement Block Grant Proram. A condition of the grant is that prior to spending any of the grant funds the Town must hold a public hearing at which persons shall be given an opportunity to provide input on the proposed uses of the grant funds. Chief Foley will be present to discuss the Department’s planned use of the grant funds.

Library Parking Plan
As you will recall, Pete Tetreault approached the Board during Citizens Forum at the last meeting seeking the Board’s approval of a parking plan for the proposed new Library, but he was referred to meet with Town staff first. To follow-up, I arranged a meeting for Pete with Building Inspector Adelle Reynolds, Town Engineer Bill Cundiff, and myself on Monday, October 1st. At that meeting, Town staff listed the additional information that they would require before they could make a recommendation on the plan to the Board. That information included the number of spaces required under Town zoning requirements for each of the buildings whose parking is included in the plan, so that it could be determined the number of additional spaces that are available to be counted toward the Library’s parking requirements. That request for additional information was to be conveyed to the Library project architect by Mr. Tetreault.

As of this writing, none of that information has been forthcoming. I have tried to contact the architect myself to confirm that he received the information request, but he has been away from his office for a few days. Thus, it is still quite possible that Town staff will not have received the requested information and will not be able to make a recommendation to the Board at this meeting. In that case, I would recommend that the matter be carried over to the next meeting before making a decision. Nevertheless, I thought the Board would want to accord Mr. Tetreault the courtesy of allowing him to present the library parking plan at this meeting, and to answer any questions the Board may have about it.

Class II License Application
Allen Linnell, 25 Taylor Street, Milford, MA has applied for a Class II license to operate a used car dealership at 121 Davis Street. This location has apparently been used as a used car lot previously. The appropriate Town Departments have all been noticed and their responses are enclosed in your agenda books. Unless there is some objection, the following motion is offered: Move to approve the issuance of a Class II dealers license to Allen Linnell, 25 Taylor Street, Milford, MA 01757.

Update-Drainage Issue-Route 16 at Family Convenience Center
The Board met with Roland Forcier at its last meeting to discuss how to solve the drainage problem along Route 16 at the Family Convenience Center. In addition to the two options presented by the Town Engineer, Mr. Forcier suggested getting a more powerful water jet to try to remove the blockage in the drainage pipe from a particular firm in Worcester. The Board asked Town staff to obtain a cost estimate from that firm to have the jetting work done. That cost estimate is in your agenda book. As you will see, it will cost about $1,200--$1,300 to have the company come to do the work.

The Board previously offered to split the costs 50/50 with Mr. Forcier to have the work done. The Board may want to reiterate that offer, or to modify it in some fashion. It was a very reasonable and, in my opinion, generous offer for the Board to make.

For your information, Mr. Forcier is seeking to lease his business to another person, and has filed transfer of license applications with the Selectmen’s office for both his package store liquor license and underground storage of flammables license. Both of these license transfer requests are tentatively being scheduled on the Selectmen’s next regular meeting agenda (October 23rd).

Request for Toll Road—Douglas Athletic Boosters
The Board has received another request for a toll road, this time from the Douglas Athletic Boosters. The last such request was denied by the Board to prevent a proliferation of such toll road events. Chief Gonynor has also gone on record requesting that toll roads be reserved to the firefighters and their MDA fundraiser. If the Board adheres to that recommendation, the following motion would be in order: Move to deny the request for a toll road by the Douglas Athletic Boosters.

Proposed Reorganization of Selectmen’s Office
There is enclosed in your Agenda Book a memorandum setting forth a proposal to convert the Assistant to the Executive Administrator position to an Administrative Assistant position. If that proposal is supported by the Board, I would recommend adopting the following motion: Move to approve the proposed conversion of the existing Assistant to the Executive Administrator position in the Selectmen’s Office to an Administrative Assistant position, to request the Personnel Board’s affirmative action in this regard, and to place a warrant article on the Town Meeting warrant for the November 15th Special Town Meeting to effectuate this change.

Preview of Warrant for the November 15th Special Town Meeting
The warrant for the upcoming Fall Special Town Meeting closes on Tuesday (the day of your meeting), so we should know by then everything that has been submitted for the warrant by then. In the meantime, I have been maintaining a running list of the items that have either been submitted or that I am aware of that might require Town Meeting action. The list is in your agenda books.
The only major financial matter on the warrant is the water line extensions, estimated at $570,000. I have requested the assistance of the Town’s financial advisor and bond counsel in drafting the warrant article and the supporting motion for this item.
There are two other small financial requests, $6,000 for additional library design services, and $750 for the Treasurer’s compensation, which can be met out of the balance of the additional lottery proceeds received last spring.

The warrant articles will be in final form and ready for the Selectmen’s review and approval at your next regular meeting on October 23rd.
______________________________________________________________________________
______________________________________________________________________________
Board of Selectmen
Meeting Minutes
October 9, 2001

1. Call to Order:

Vice Chairman Ron Forget called the meeting to order at 7:07 PM in Thomas Navaroli’s absence. In attendance: Shirley Mosczynski, Rich Preston, Edward Therrien, and Interim Executive Administrator David Owen.

Citizens and other Staff in attendance: Dan DeLeo, Alan Linnell, Merrit “Pete” Tetreault, Paula Brouillette, Mitch Cohen, Glen Gilbert, Roger Martinsen, Marylynne Dube, and Suzanne Kane.

2. Chairman’s Announcements:
No announcements.

3. Minutes – June 27, 2001:
In the agenda book is the minutes from June 27, 2001 Executive Administrator Interviews. Shirley Mosczynski made a motion to accept and release the minutes of June 27, 2001 as amended. Rich Preston seconded the motion. All – aye.

4. Citizens Forum:
No citizens came forward.

5. Public Hearing – Joint Pole Location Petition No. 01-59:
Public Hearing open at 7:25 PM by Ron Forget. In the agenda book is a letter to the Board of Selectmen, from Mass Electric, dated September 5, 2001, re: Petition for joint or identical pole locations on Davis Street; and Notice to Abutters, from Administrative Secretary Suzanne Kane, dated September 27, 2001. Roger Martinsen Mass Electric Sr. OTR came to the Board requesting a new mid-span pole #36X needed to serve new 3-phase customer O’Leary Welding. There were no comments from departments contacted for review. Mr. Linnell, A1 Auto Sales had a few questions and Mr. Martinsen arranged to meet with him at his property. Rich Preston made a motion to approve the Joint Pole Location Petition No. D01-59. Shirley Mosczynski seconded the motion. All – aye. Mr. Martinsen then informed the Board that the Mumford Lodge was doing a “Child Identification” program at the Mumford Lodge on Saturday, October 13th during the Octoberfest. Shirley Mosczynski stated that this was a great service and thanked Mr. Martinsen and the people at the Mumford Lodge.

6. Public Hearing – Local Law Enforcement Block Grant Program (LLEBG):
In the agenda book is a letter to Mr. Owen from the U.S. Department of Justice, dated July 26, 2001, re: Fiscal Year 2001 Local Law Enforcement Block Grants Program. Police Chief Patrick Foley and Lt. Glen Gilbert came to the Board to hold a public hearing as a condition to receiving the funds from the US Department of Justice. Chief Foley reported that this is the 4th year the Department has applied for this grant. Lt. Giblert wrote the grant which totaled $10,985. The Department must come up with a 10% cash match. Lt. Gilbert stated that the funds will be used for equipment, training within the Department, Specialized Patrols, and Supplement Funding for the Dive Team (which first needs clearance from the Grant Advisor in Washington). He noted that the School is looking for enhanced Communication Equipment for safety reasons. Shirley Mosczynski asked what the Special Patrol was. Lt. Gilbert explained that the special patrol enforces the zero tolerance program. Rich Preston asked if the Bike Patrol was also a special patrol. Chief Foley explained that the Bike Patrol is funded by the Community Policing Grant. Lt. Gilbert explained that usually 60% of the LLEBG funds go into equipment and training at the High School. Shirley Mosczynski commended the Department and the grant writer, Lt. Gilbert.

7. Approval – Class II Dealers License:
Taken out of order after the Citizens Forum because it was too early to open the public hearings. In the agenda packet is the Application for Class II Licenses for A1 Auto Sales, 121 Davis Street; copy of MGL Chapter 140 § 58 and 59 Classes of Licenses; copy of the check number 1327 for $100 to the Town of Douglas, from Mr. Linnell, dated Sept. 20, 2001; memo to the Assessor and the Treasurer, from David Owen, dated October 3, 2001, re: Class II Auto Dealers License Application; memo to Chief Foley, from Mr. Owen, dated October 3, 2001, re: Class II Auto Dealers License Application; memo to Building Inspector and Town Engineer, from David Owen, dated October 3, 2001, re: Class II Auto Dealers License Application; memo to David Owen, from Town Treasurer, dated October 3, 2001; memo to David Owen, from Ida Ouillette, Assistant Assessor, dated October 4, 2001, re: Class II Auto Dealers License Application; copy of Quitclaim Deed for 121 Davis St., granted to Allen D. Linnell; Assessors information of Property located at 121 Davis Street; site map of 121 Davis Street. Mr. Linnell came to the Board for approval of his Class II License Application. Mr. Owen handed the Board a copy of a letter he received from Adelle Reynolds, Building Commissioner, dated October 9, 2001, re: Class II Auto Dealers License Application. Rich Preston asked what the zoning was for this property and was informed by David Owen that it was correctly zoned. Ron Forget asked if the Board wanted to keep the four conditions from the previous owner on the new license. Shirley Mosczynski asked Mr. Linnell if he had run a business like this before. Mr. Linnell stated that he currently runs a Landscaping business. A1 Auto Sales was previously owned and operated by his uncle under Jack’s Repair. Rich Preston asked what the business would be and Mr. Linnell stated that it would be primarly sales. Shirley Mosczynski made a motion to approve the issuance of a Class II dealers license to Allen Linnell of 25 Taylor Street, Milford, MA 01757 with the conditions: 1. No damaged vehicles are to be visible from the road. 2. The fence will be six (6) feet high running right from the garage and parallel with Route 16 and must remain in good repair. 3. A maximum of 20 vehicles may be displayed for sale in the front of the business at least fifteen (15) feet from the road and kept in a neat and orderly fashion. Repairs may be made to five (5) vehicles behind the fence, bringing the total number of vehicles allowed under the Class II License to 25 in all. No damaged vehicles shall be visible from the road. And 4. The premises must be kept neat and clean. Rich Preston seconded the motion. All – aye.

8. Library Parking:
In the agenda packet are two maps, one showing the current parking at the Town Library and the other showing the proposed parking for the Library addition. Merrit “Pete” Tetreault came to the Board looking for support on the proposed parking plan for the New Library. Mr. Owen reported that there was a meeting this morning with Mr. Tetreault, Town Engineer Bill Cundiff, Building Inspector Adelle Reynolds, and Architect Robert D. Farley. Mr. Tetreault reported that Mike Lucier of the Credit Union agreed to let the Library use the back half of the bank’s parking lot during off hours. An agreement will be drawn up between the Town and the parties involved. The Library Building Committee will be going to the ZBA with the proposed plan of 14 additional parking spaces. Mr. Tetreault stated that he is looking for a vote of endorsement from the Board on the Parking Plan before applying to ZBA for a site plan approval. Rich Preston made a motion to endorse the Library parking plan as submitted. Shirley Mosczynski seconded the motion. All – aye.

9. Update on Drainage Issues – Route 16 at Family Convenience Center:
In the agenda packet is a price quote faxed from Clogbusters, to Bill Cundiff, dated October 1, 2001. Bill Cundiff joined the meeting. Mr. Cundiff spoke with Clogbusters, the company Mr. Forcier suggested getting for a more powerful water jet to remove the blockage. The estimated cost of jetting the pipe out would be between $1,200 and $1,300. Mr. Cundiff explained that Clogbuster’s camera could be used to see what the obstruction is at a cost of $150/hr with a minimum of 4 hours. Robert Cambra of Clogbusters recommended that the pipe NOT be jetted if it is a damaged pipe. Jetting a damaged pipe would cause more problems. Jetting would only work for a clogged pipe. Ron Forget asked if the blockage was in the part of the pipe where the corrugated metal pipe goes into concrete. Mr. Cundiff explained that it was. Ron Forget wanted to know what the Board would do if the pipe is busted. He feels the responsibility should then go to the property owner. Mr. Cundiff explained that the camera would show if the pipe is crushed or misaligned. He suggested that Clogbusters see what they can with their camera. Depending on what the camera finds will determine how to proceed and costs will have to be further discussed. Shirley Mosczynski asked where the money would come from for the camera work. Mr. Owen stated that the Engineering Department has a budget for consulting fees that could pay for the work. Mr. Cundiff agreed that the money could come out of his budget. Shirley Mosczynski made a motion to instruct Town Engineer Bill Cundiff to arrange for Camera Inspection of the blocked pipe at Family Convenience Center. Rich Preston seconded the motion. 3 members – aye, Edward Therrien abstained. Mr. Cundiff stated that he did not have a time frame for the work to be done, but he did want it done before the next Selectmen’s meeting. Shirley Mosczynski asked about the flooding problem on Davis Street across from the High School. Mr. Cundiff reported that he and Mr. Therrien met and talked with Mr. Demers. Mr. Cundiff asked the Board how they felt about tabling this issue. School Construction will begin in about a month and the chances of a significant rainfall are slim. The Highway Department made some repairs which should be sufficient until then. Shirley Mosczynski asked Mr. Cundiff if he was comfortable with waiting and he replied that he was. School Committee member Mitch Cohen confirmed that the site work for the New High School is scheduled for the first week in December. Shirley Mosczynski suggested that the Board be notified in case of any delays so that they can revisit the problem. The Board concurred.

10. Request for Toll Road – Douglas Athletic Boosters:
In the agenda packet is a letter to Chief of Police, from Robert Doyon, President Douglas Athletic Boosters, dated September 24, 2001, re: Request for permission to establish “Toll Road”; Letter to the Board, from Chief Gonynor, received June 18, 2001, re: MDA Fund Raiser; and a Letter to the Board, from Chief Foley, dated October 5, 2001, re: Toll Road. The Douglas Athletic Boosters are seeking approval to hold a “Tool Road” fundraiser on Main Street, Saturday, October 27, 2001 from 9AM to 1PM. The Board denied the last such request. Police Chief Foley came to the Board to express his concern with safety and liability issues. He reported that in the past they have only allowed the Fire Department to hold such a fund raiser for Muscular Dystrophy on Labor Day Weekend. He noted that last year when he was away, Lt. Gilbert allowed a Toll Road fundraiser with a patrolman on duty, but it was too much of a cost. Rich Preston agreed with Chief Foley and stated that he would like to see a policy set in place denying all Toll Road requests. Rich Preston made a motion to deny the request for a toll road by the Douglas Athletic Boosters. Shirley Mosczynski seconded the motion. All – aye.

11. Reorganization of Selectmen’s Office – Discussion:
In the agenda packet is a memo to the Board of Selectmen, from David Owen, dated October 3, 2001, re: Proposed Conversion of Assistant to the Executive Administrator Position to an Administrative Assistant Position; and a draft copy of the proposed job description for Administrative Assistant – Selectmen’s Office. Mr. Owen has proposed to convert the Assistant to the Executive Administrator position, vacated by Angela Ernenwein, to an Administrative Assistant position. He contacted Mark Morse for MMA to get the job classification rating. Mr. Morse replied in a letter, dated October 9, 2001, that the job is classified in the oA-4 category – Office Administrative Compensation Plan. Rich Preston stated that he felt the new position would be more efficient and asked what the timetable would be. Mr. Owen stated that a vote at Town Meeting would have approve the establishment of the position in the job classification. He would then recommend that Suzanne Kane be promoted into the position, leaving the Administrative Secretary position vacant for a time to be filled later. Ron Forget asked what other employees are in the OA-4 category. Mr. Owen reported that the Administrative Supervisor to the BOH and Police Department’s Administrative Secretary/Dispatcher are in this level. Shirley Mosczynski made a motion to approve the proposed conversion of the existing Assistant to the Executive Administrator position in the Selectmen’s Office to an Administrative Assistant position, to request the Personnel Board’s affirmative action in this regard, and to place a warrant article on the Town Meeting warrant for the November 15th Special Town Meeting to effectuate this change. Edward Therrien seconded the motion. All – aye.

12. Preview of Potential Warrant Articles for November 15 STM:
In the agenda packet is a List of Potential Warrant Articles. Mr. Owen handed out a draft copy of the Warrant. Mr. Owen noted that the Town Treasurer Sharon Brotherton was seeking additional funding now that she is a Certified Town Treasurer. She is looking for $1,000, but Mr. Owen feels the amount should be prorated and she should only receive $750, noting the matter could be discussed later. Rich Preston asked if the Board would hold off on closing the Warrant because the Master Plan Committee is currently working on a ‘Common Driveway’ bylaw. They are close to having it complete and would like it on the STM Warrant. Mr. Owen suggested that the Board accept the Common Driveway onto the list of Warrant Articles and close the Warrant tonight. Shirley Mosczynski suggested a separate Article for Article 2 – Fund Additional Library Design Services, to move the $2,000 back into the Reserve Fund. Mr. Owen stated that the language of the Article would include the $2,000 for the Reserve Fund. Ron Forget was concerned about approving Article 5 Adoption of FY 03-08 Capital Improvement Program. Paula Brouillette, Capital Improvement Chair, explained that they are only setting a plan and priorities. Approval at the Town Meeting is not binding as far as funding goes. Funding is a separate issue. Ron Forget asked if the plan was going to be presented on the article as a whole. He explained that last year it was voted as a block and that confused people. Ron Forget and Paula Brouillette both agreed that they should be separate articles. Mr. Owen stated that he would provide a format on the article so that each item would be voted separately. School Committee member Mitch Cohen asked if the Board voted to close the Warrant, does it mean that the School Committee could not add an item to the Warrant. Mr. Cohen was informed that once the Board voted to approve and close the Warrant, no new articles could be added. Rich Preston made a motion to close the Warrant as amended by adding Article 9 subject to approval by Board and Public Hearing at the October 25th meeting. Shirley Mosczynski seconded the motion. All – aye..

13. Executive Administrator’s Report:
• Mr. Owen’s resignation:
Mr. Owen passed out a memo to the Board, dated October 9, 2001, re: Resignation from Interim Executive Administrator Position. He has accepted an offer in the Town of Milton, MA and his last day will be Friday, October 26th. He has arranged with Ed Gadbois of Interim Management Services for a replacement. The proposed replacement is Tom Landry, the former Administrator of the Town of Wayland. Mr. Owen suggested that the Board set a special meeting to meet with Mr. Landry. Mr. Owen will set the meeting up.
• Executive Administrator Search: Mr. Owen reported that the Executive Administrator Search Committee will be meeting next Monday at 6PM to go through the resumes. Rich Preston asked if a copy of the packet would be available in the Selectmen’s office and he was informed that it would be. Ron Forget suggested that there should be a transition period with Mr. Landry and Mr. Owen and the Board concurred.
• Town Accountant Search: Mr. Owen reported that the ads for the Town Accountant are in the paper and 180+ letters were sent to Town Accountants. The office has received one resume to date.
• Mass Highway meeting: Mr. Owen reported that Mass Highway had a meeting last week. District 3 recommended to the Office in Boston, that $800,000 be moved from FY05 to FY03 and the project be expedited.

14. New Business:
Shirley Mosczynski brought up the Community Development Plan, stating the Town has 75 days left to apply for a Grant of $30,000. She asked Mr. Owen to look into it.

15. Executive Session – Litigation:
Shirley Mosczynski made a motion at 8:55 PM to enter into Executive Session for the purpose of discussing strategy with respect to litigation, and to return to Public Session for the purpose of adjournment. Rich Preston seconded the motion. Shirley Mosczynski – aye, Rich Preston – Aye, Ron Forget – aye, Edward Therrien – aye.

16. Adjournment:
Edward Therrien made a motion at 9:25 PM to adjourn from Executive Session to return to Regular Session for the purpose of adjournment. Shirley Mosczynski seconded the motion. Shirley Mosczynski – aye, Rich Preston – aye, Ron Forget – aye, Edward Therrien – aye.

Shirley Mosczynski made a motion 9:25 PM to adjourn. Edward Therrien seconded the motion. All – aye.



Respectfully Submitted,



Suzanne Kane
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