BOS - April 26, 2000

BOS - April 26, 2000

Postby Suzanne Kane » Wed Nov 19, 2008 11:03 am

BOARD OF SELECTMEN
MEETING AGENDA
Wednesday, April 26, 2000 at 7:00pm


1. Call to Order
2. Organizational Study - MMA Consulting Group Draft Report
3. Public Hearing – FY99 Local Law Enforcement Block Grant
4. Amendment of Budget Recommendations
5. May 15th Annual Town Meeting Warrant Articles
• Finance Committee Report
• FY2001 Budget
• FY01 Water/Sewer Enterprise Fund
• Establishing a Transfer Station Enterprise Fund
• FY01 Transfer Station Enterprise Fund
• Separate Account Funds
• Recurring Business
• Fire Pumper Tanker Bond Authorization
• Comprehensive Economic Development Plan
• Tax Increment Financing Agreement
• Certification of Town Clerk
• Certification of Treasurer and Collector
• State Forest Open Space District Zoning Bylaw
• State Forest Open Space Rezoning
• Personnel Bylaws
• Road Acceptance Bylaw Amendment
• Road Acceptances
6. May 15th Special Town Meeting Warrant Articles
• Fire Station Transfer
• Purchase of Property
• Personnel Costs
• Prior Year Bills
• Appropriation to Stabilization Account
7. Unique Property Resolutions
8. Buxton Transfer
9. Appointments
10. Executive Administrator's Report
11. New Business
12. Adjournment

Upcoming Meetings

May 1, 2000 - Special Town Meeting - Manchaug Land Acquisition
May 2, 2000 - Special Meeting to Replace May 9th Election Day Meeting
• Close Annual Town Meeting Warrant
May 10, 2000 Reorganization Meeting
• Discuss Annual Meeting with Town Moderator

Organizational Study - MMA Consulting Group Draft Report

The first 30-45 minutes of the April 26th meeting has been reserved for the presentation of MMA Consulting Group's Organizational Study. This is a draft report on which the Board's input is sought. The draft is attached.

Public Hearing – FY99 Local Law Enforcement Block Grant

Lt. Gilbert will be present to describe the grant program and field any questions.

Amendment of Budget Recommendations

Request that the Board amend its FY01 Recommended Budget to add $7,500 to Highway Department Personnel - Special Projects to allow the hire of three additional summer employees at $7.52 per hour and delete $7,500 from Capital Outlay - School Building Committee Architectural Services. The bottom-line recommendation would remain the same. Attached is the revised budget summary and budget pages for Highway and Capital Outlay.

May 15th Annual Town Meeting Warrant Articles

This Warrant is scheduled to close at your meeting of May 2nd. See attached draft Warrant. The draft includes blank spots for the insertion of dollar amounts prior to closing the Warrant.

May 15th Special Town Meeting Warrant Articles

This Warrant is scheduled to close at your meeting of May 2nd. See attached draft Warrant.

Unique Property Resolutions

There are five steps in completing the acquisition of property off Route 16 and behind the elementary school. The Board will be completing the first step on Wednesday.

1. Adoption of Unique Property Resolutions on April 26th.
2. Advertisement of proposed Unique Property Acquisitions in the Central Register at least 30 days prior to the execution of a binding agreement to acquire the property (see attached explanation).
3. Execution of Purchase and Sales Agreements.
4. Bond anticipation notes for the purchase prices.
5. Closing

Buxton Transfer

In a piece of unfinished business, the Board is requested to authorize the Executive Administrator to provide monumentation and execute a deed to Martha Buxton for a fee simple interest in the strip of land containing 14,850 sq. ft. and shown as "Parcel B" on the plan entitled "Plan of Land prepared for Town of Douglas, Route #16 (Main Street) at Reidell Street, Douglas, MA," dated September 8, 1997, revised June 22, 1998, prepared by CME Associates, Inc. and filed with the Worcester District Registry of Deeds in Plan Book 729, Plan 64, subject to the reservation of easements for access and utilities to benefit the following parcels:

Appointments & Appointment Process

1. Cultural Council : (to be submitted on April 26th)
2. Cable Commission: Mark Bloomfield
3. Schedule for FY01 Appointments
• Appointments will be submitted to the Board at its May 23rd meeting. Letters to current committee members are scheduled to be sent during the week of April 24th.
• Appointees will be scheduled for ratification at the June 13th meeting. Per the Board’s reappointment procedures, Board members with objections will have 15 days from May 23rd to offer a rebuttal or recommendation which, if received, will cause a ratification to be held over until the June 27th meeting.
______________________________________________________________________________
Board of Selectmen
Meeting Minutes – April 26, 2000



1. Call to Order

The meeting was called to order at 7:02PM. In attendance: Rob Guiou, Betty Therrien, Tom Navaroli, and Norm MacNeill. Also in attendance: Mark Morris, Bill Melia, Walter Bird, and Martha Buxton. Mark Bloomfield in at 7:07PM.

2. Organizational Study – MMA Consulting Group Draft Report

MMA Consulting Group attended the meeting to present a draft of the organizational study commissioned by the Town to focus on the town hall operations and management issues. MMACG discussed the growth of the Town and commented on the fact that the town hall has not kept up with the growth. They remarked that the Administration of the Town changes with each Board and they believe that the role of the Administrator should be formalized.

MMACG suggests that the Board look at the bylaw and put the Executive Administrator in the position to coordinate processes. In particular, the Executive Administrator’s office is not strong; they suggest an assistant administrator and a secretary.

They also discussed the financial organization, communication issues, and a proposed organizational chart. They recommended strengthening customer service and cross-training individuals.

The draft report should be given to the staff for comment. Staff input will be given to MMACG.

3. Public Hearing – FY99 Local Law Enforcement Block Grant

The public hearing was opened. Lt. Gilbert came before the board in order to satisfy the requirement of a public hearing for the Law Enforcement Block Grant. Lt. Gilbert explained that on the 24th an advisory board meeting was held to discuss how to use the money. They discussed educational work with schools or work with the probation department and youth offenders. Betty Therrien also suggested safety program for the elderly. Lt. Gilbert confirmed that the Police Department has offered its services to the Senior Center. Lt Gilbert discussed future equipment purchases and announced another advisory board meeting will be held in June. This is the second Law Enforcement Block Grant that the Douglas Police Department has received.

There were no questions from the audience. The public hearing was closed.

Buxton Transfer Taken Out Of Order.

4. Amendment of Budget Recommendations

Norm MacNeill asked the Board to vote $13,531,337 as the bottom line of the budget. This would add $7500 into the Highway budget to hire 3 summer people to clear the brush from the brook. The Finance Committee has approved this recommendation. In turn, capital outlay will be reduced by $7500. School Architectural services is also being reduced from $32,000 to $24,500.

Rob Guiou made a motion, seconded by Tom Navaroli, to support the increase in the Highway Department budget, reduce the capital outlay, and approve the bottom line. Vote Unanimous.

5. May 15th Annual Town Meeting Warrant Articles
• Finance Committee Report
• FY2001 Budget
• FY01 Water/Sewer Enterprise Fund
• Establishing a Transfer Station Enterprise Fund
This was attempted at the last ATM. The Board received the proposed budget at a previous public meeting.

Rob Guiou made a motion, seconded by Mark Bloomfield, to approve Article 4. Vote Unanimous.

• FY01 Transfer Station Enterprise Fund
Rob Guiou made a motion, seconded by Mark Bloomfield, to approve Article 5. Vote Unanimous.

• Separate Account Funds
Skipped this evening.

• Recurring Business
Annually, this business is presented as separate articles. In order to cover the material more quickly they have been combined.

Mark Bloomfield made a motion, seconded by Rob Guiou, to approve Article 7. Vote Unanimous.

• Fire Pumper Tanker Bond Authorization
The pumper will cost $225,000.00.

Rob Guiou made a motion, seconded by Mark Bloomfield, to approve Article 8. Vote Unanimous.

• Comprehensive Economic Development Plan
This article was submitted by the EDC in order for the Town to authorize them to create a plan to work with businesses to attract new businesses.

Mark Bloomfield made a motion, seconded by Rob Guiou, to approve Article 9. Vote Unanimous.

• Tax Increment Financing Agreement
Second TIF agreement for the Town. This was negotiated by the EDC.

Rob Guiou made a motion, seconded by Mark Bloomfield, to approve Article 10. Vote Unanimous.

• Certification of Town Clerk
• Certification of Treasurer and Collector
Taken Together.
These articles would allow the Town to vote to accept the new provisions of MGL adopted in December of 1999. Once the Town Clerk or Treasurer/Collector is certified, they will receive a yearly incentive/bonus.

Rob Guiou made a motion, seconded by Mark Bloomfield, to approve Article 11 and Article 12. Vote Unanimous.

• State Forest Open Space District Zoning Bylaw
• State Forest Open Space Rezoning
Taken Together.
The Board has seen these before when the Master Plan Implementation Committee presented them to the Board.

Mark Bloomfield made a motion, seconded by Rob Guiou, to approve Article 13 and Article 14. Vote Unanimous.

• Personnel Bylaws
The Personnel Board reviewed the MMACG proposal and approved it last night. They would like to withdraw the proposed amendments and place a new bylaw that would delete the current bylaws and insert a new Article 2, Section 8. The appointment process would change so that 3 members would be appointed by the Board and 2 members by the Finance Committee. It would outline the functions of the Personnel Board.

Passed over until next meeting.

• Road Acceptance Bylaw Amendment

Rob Guiou made a motion, seconded by Tom Navaroli, to approve Article 16. Vote Unanimous.

• Road Acceptances
Passed over until next meeting.

Mark Bloomfield made a motion, seconded by Rob Guiou, to pass over Articles 18, 19, & 20. Vote Unanimous.

1. May 15th Special Town Meeting Warrant Articles
• Fire Station Transfer

$28,000 is needed to complete the station. A discussion about using the interest occurred.
Passed over until next week. The Board decided to pass over the rest of the articles for the evening.

• Purchase of Property
• Personnel Costs
• Prior Year Bills
• Appropriation to Stabilization Account

1. Unique Property Resolutions

Unique Property Resolutions can be used whenever the Town seeks to acquire property which is specific land for a specific purpose. Through this, the Town can bypass the competitive process when it can show how unique it is. Norm MacNeill suggested that they move and vote on the resolution collectively.

RESOLVED: The Douglas Board of Selectmen determine that land owned now or formerly by Carmen S. Vecchione, consisting of a parcel of 19 acres, more or less, located behind Douglas Elementary School, as shown on Assessors Map 23, Parcel 23D, is unique due to its size and proximity to the existing school campus on which is located the Douglas Middle/High School and the Douglas Elementary School; and further determine that the Town would not benefit from the advertising requirements of G.L. c30B, §16 and that the Board, therefore, waives such requirements pursuant to G.L. c30B, §16(e)(2).

RESOLVED: The Douglas Board of Selectmen determine that land owned now or formerly by Davis Street Realty Trust, consisting of a parcel of 8.5 acres, more or less, located off Davis Street, as shown on Assessors Map 23, Parcel 23C, is unique due to its size and proximity to the existing school campus on which is located the Douglas Middle/High School and the Douglas Elementary School; and further determine that the Town would not benefit from the advertising requirements of G.L. c30B, §16 and that the Board, therefore, waives such requirements pursuant to G.L. c30B, §16(e)(2).

RESOLVED: The Douglas Board of Selectmen determine that land owned now or formerly by Ann Kochanowski and Felix J. Yacino, Jr., consisting of a parcel of 35.92 acres, more or less, located off Davis Street, as shown on Assessors Map 23, Parcel 23B, is unique due to its size and proximity to the existing school campus on which is located the Douglas Middle/High School and the Douglas Elementary School; and further determine that the Town would not benefit from the advertising requirements of G.L. c30B, §16 and that the Board, therefore, waives such requirements pursuant to G.L. c30B, §16(e)(2).

RESOLVED: The Douglas Board of Selectmen determine that land owned now or formerly by Ann Kochanowski and Felix J. Yacino, Jr., consisting of a parcel of 32,988 sq. ft., more or less, located off Davis Street, as shown on Assessors Map 23, Parcel 24, is unique due to its size and proximity to the existing school campus on which is located the Douglas Middle/High School and the Douglas Elementary School; and further determine that the Town would not benefit from the advertising requirements of G.L. c30B, §16 and that the Board, therefore, waives such requirements pursuant to G.L. c30B, §16(e)(2).

RESOLVED: The Douglas Board of Selectmen determine that land totaling 36 acres, more or less, consisting of all parcels located between Davis Street and Martin Road owned now or formerly by Riedell Brook Development Company, Inc., as shown on Assessors Map 23 and 30, except for the parcel shown on Assessors Map 23-25, is unique due to its size and proximity to the existing school campus on which is located the Douglas Middle/High School and the Douglas Elementary School; and further determine that the Town would not benefit from the advertising requirements of G.L. c30B, §16 and that the Board, therefore, waives such requirements pursuant to G.L. c30B, §16(e)(2).


Rob Guiou made a motion, seconded by Mark Bloomfield, to approve the Unique Property Resolutions. Vote Unanimous.

2. Buxton Transfer

The Town acquired from Ms. Buxton “Parcel A” located between the Highway barn and new fire station in exchange for “Parcel B” (Reidell Rd., across and behind the fire station.)

The Town was required to provide a deed, but only went as far as an easement. The Town still needs to outline property boundaries and the limits of “Parcel B”. The Town has already put in a driveway on “Parcel B” as per the agreement between Ms. Buxton and the Town. The Buxtons are looking for ownership of “Parcel B” with easements reserved to the Town and others who have had easements through “Parcel A”.

Rob Guiou made a motion, seconded by Mark Bloomfield, to resolve to authorize the Executive Administrator to provide monumentation and execute a deed to Martha Buxton for a fee simple interest in the strip of land containing 14,850 sq. ft. and shown as “Parcel B” on the plan entitled “Plan of Land prepared for Town of Douglas, Route #16 (Main Street) at Reidell Street, Douglas, MA,” dated September 8, 1997, revised June 22, 1998, prepared by CME Associates, Inc. and filed with the Worcester District Registry of Deed in Plan Book 729, Plan 64, subject to the reservation of easements for access and utilities to benefit the parcels which had been accessed through “Parcel A” acquired by the Town from Martha Buxton. Vote Unanimous.

The Town will convey the property fee simple deed in 30 days. Norm MacNeill will get back to the Board on May 10th with the next course of actions on the remaining easements. Damage to the current driveway was brought into question. Norm MacNeill asked that he be able to take care of this issue and remedy it without Board action. The Board agreed.

3. Appointments

Rob Guiou made a motion, seconded by Mark Bloomfield, to appoint Angela Ernenwein to a 3 year term, Mitch Cohen to a 3 year term, Marleen Bacon to a 2 year term, BettyAnn McCallum to a 2 year term, and Derek Brown to a 1 year term on the Douglas Local Cultural Council. Vote Unanimous.

Mark Bloomfield suggested again to the Board that members of the Board join Cable Commission for the purpose of participating in the negotiation process and to assist with keeping the PSAs up to date. He put in his application for the Commission. The Board decided to wait to possibly appoint him until the next meeting.

The Board discussed the schedule and appointment procedures. The Board agreed that if they have any objections to any reappointments, they need to come up with an alternative.

Angela Ernenwein offered an update on the Annual Report.

4. Executive Administrator’s Report

Norm MacNeill reported that the next Special Town Meeting has been scheduled for Monday at 7PM. There is one article on it – acquire 25 acre parcel on Manchaug Rd.

5. New Business

In order to avoid a ballot question, the board discussed using free cash to purchase the Speck property.

Rob Guiou made a motion, seconded by Tom Navaroli, to use free cash to purchase the Manchaug Rd. property. Vote Unanimous. This option will go to STM.

6. Adjournment

At 9:08PM Rob Guiou made a motion, seconded by Mark Bloomfield, to recess until tomorrow at 7PM. Vote Unanimous.

The Board reconvened at 7:30PM on April 27th. Minutes from Betty Therrien.

The Board discussed a letter drafted by Norm MacNeill from the Board to Mark Bloomfield regarding the recall.

Tom Navaroli made a motion, seconded by Rob Guiou, to accept the letter as written. Vote Unanimous; Mark Bloomfield abstained.

The letter was hand delivered to Mark Bloomfield during this meeting.

Norm MacNeill was asked to notify GBI to stop paving work near/on the Buxton property and restore the edge of the road.

At 8:35PM, Mark Bloomfield made a motion, seconded by Tom Navaroli, to adjourn. Vote Unanimous.


Respectfully Submitted,


Angela L. Ernenwein
Suzanne Kane
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