BOS - February 3, 2009

BOS - February 3, 2009

Postby Suzanne Kane » Thu Jan 29, 2009 7:47 am

Board of Selectmen
Agenda
February 3, 2009


7:00 pm

• Call to Order

• Citizen’s Forum

• Chairman’s Announcements

1. Budget Timeline and Review

2. MIIA – Proposal Overview

3. Employees’ Insurance Advisory Committee Appointments

4. Minutes: December 16, 2008

5. Administrator’s Report

6. Old / New Business

7. Adjournment
______________________________________________________________________________________
Future Agenda Items

March 3rd : FinCom/School

TBD: Policies; EDC; School Building Committee Application
_______________________________________________________________________________________
_______________________________________________________________________________________
Board of Selectmen
Meeting Minutes
February 3, 2009
Approved February 17, 2009


• Call to Order:

Chairman Michael Hughes called the meeting to order at 7:00 pm in the Municipal Center Resource Room. In attendance: John Bombara, Mitch Cohen, Scott Medeiros, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane. Paula Brouillette was absent.

Other Staff or Citizens: none

• Citizen’s Forum: No citizens came forward

• Chairman’s Announcements: There were no announcements.

1. Budget Timeline and Review:
In the agenda is a memo to the Board of Selectmen, from Michael Guzinski, dated January 30, 2009, re: Budget Information; “FY10 Budget Timeline”; “2009 Finance Committee Meeting Schedule”, “Town of Douglas – FY2010 Projected Revenues” dated January 30, 2009; “DOR – FY10 Local Aid Estimates”; “FY10 Local Aid Assessments”; “Cherry Sheet Receipt History” dated January 29, 2009; “Chapter 70” graph; “State Owned Land” graph; “Lottery, Beano & Charity Games” graph; “Town of Douglas – History Estimated Local Receipts” spreadsheet dated January 29, 2009; “History of Certified Free Cash” dated January 29, 2009; email to Michael Guzinski, from MMA, dated January 28, 2009, subject: MMA Budget Alert; “A Message from the Governor” dated January 28, 2009; “Local Aid Overview” dated January 28, 2009; and “FY09 Deductions to Additional Assistance & Lottery” chart. Handed out prior to the meeting is an updated copy of the “Town of Douglas – FY2010 Projected Revenues” dated February 3, 2009. • Concerning FY09, Michael Guzinski reported that he will be meeting with department heads and school officials to come up with budgets and items to cut in order to balance the budget for this fiscal year as a result of the Governors announcement to cut lottery aid to all municipalities by 9.74% equating to $88,506 in Douglas. He will report back at their next meeting in two weeks. He then went over the updated FY10 projected revenue sheet. He recommends that the Board send a letter to the school committee requesting that they look at the current contractual arrangements with employees at the school and open negotiations involving salary and wage issues. He will be doing the same on the town side. Consensus of the Board. Discussion on Chapter 70 which the Governor is level funding. Mitch Cohen noted that it seems the state is funding Chapter 70 no matter what the student enrollment is. At the same time they are increasing the minimum local contribution which equates to $188,000 for Douglas. He figures Douglas is being short changed by $300,000. His recommendation is to send a letter to the state representative to make changes to the Chapter 70 funding by making it proportionate to student enrollment. Consensus of the Board. Question concerning taxes on state owned land which comprises about 25% of land in Douglas, Michael Guzinski stated that under the House One Budget, the PILOT Program will be completely funded. Michael Guzinski will keep the board updated on all budget information.

2. MIIA – Proposal Overview:
In the agenda is a letter to Michael Guzinski, from MIIA (Massachusetts Interlocal Insurance Associan), dated January 9, 2009, re: 2 Year Guarantee Proposal Offer.
• Michael Guzinski reported that MIIA has offered a renewal proposal which includes a 5% rate decrease for FY10 and no increase rate for FY11. MIIA also offers a 5% prepayment discount which Douglas has taken advantage of in the past. Scott Medeiros made a motion to authorize Michael Guzinski to sign the 2 year renewal proposal from MIIA. Mitch Cohen seconded the motion. All – aye.

3. Employees’ Insurance Advisory Committee Appointments:
In the agenda is a memo to the Board of Selectmen, from Michael Guzinski, dated January 29, 2009, re: Employees Insurance Advisory Committee; and MGL c32a (3a) – Employees Advisory Committee. • Michael Guzinski reported that this committee is being formed to look at the current health plans and then recommend to the board any possible plan changes in an attempt to control costs to the town as well as being cost effective to the town and employees. Five individuals are designated representatives from the different collective bargaining units, the board appoints a retiree, a non-union municipal employee, and a non-union school employee. Mitch Cohen made a motion to appoint Jane Lanpher – Retiree; Beth MacKay – Non-Union Municipal Employee, and Lori Villemaire – Non-Union School Employee to the Employee Insurance Advisory Committee as presented. Scott Medeiros seconded the motion. All – aye.

4. Minutes:
• December 16, 2009:
John Bombara made a motion to approve the minutes of December 16, 2009. Mitch Cohen seconded the motion. All – aye with Scott Medeiros abstaining.

5. Administrator’s Report:
No report.

6. Old / New Business:
Old: No old business

New:
• Municipal Parking:
John Bombara had been approached about designating some Municipal Center parking spaces as 15/20 minute only spaces. Discussion ensued. There was concern about the problem with parking along the stripped off area next to the buildings sidewalk. Discussion about putting in angled spots along opposite side of municipal employee parking area. Consensus to have Michael Guzinski look 15 minutes spaces. He will discuss with Police Chief Foley and come back to the board with a recommendation.
• Sand/salt availability to taxpayers: Concerning the sand/salt pile at the highway barn being cordoned off, John Bombara stated he has concerns if contractors are taking sand/salt but the tax payers should be allowed to take a few buckets. Michael Guzinski had spoken with the Highway Superintendent who was concerned with large quantities of sand/salt disappearing in the evening. Discussion ensured. Michael Guzinski will speak with the Highway Superintendent.

• Executive Session:
Scott Medeiros made a motion to go into Executive Session at 7:47 pm for the purpose of considering the purchase of land and collective bargaining and to return to regular session for the purpose of adjournment. Mitch Cohen seconded the motion. Roll Call Vote: Mitch Cohen – aye; Michael Hughes – aye; John Bombara – aye; and Scott Medeiros – aye.

John Bombara made a motion at 8:17 pm to come leave Executive Session for the purpose of adjournment. Scott Medeiros seconded the motion. Roll Call Vote: Mitch Cohen – aye; Michael Hughes – aye; John Bombara – aye; and Scott Medeiros – aye.

7. Adjournment:
Mitch Cohen made a motion at 8:18 pm to adjourn. John Bombara seconded the motion. All –aye.


Respectfully submitted;


Suzanne Kane
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Suzanne Kane
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