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BOS - February 17, 2009

PostPosted: Thu Feb 12, 2009 7:59 am
by Suzanne Kane
Board of Selectmen
February 17, 2009

7:00 pm

• Call to Order

7:05 pm
1. Boston Post Cane Certificate Announcement/Presentation

• Chairman’s Announcements

• Citizen’s Forum

7:15 pm
2. Layout Hearing – Royal Crest Drive

3. Chapter 43D

4. Budget Update

5. Special Act

6. Minutes: January 13, 2009; February 3, 2009, February 3, 2009 Exec. Session

7. Administrators Report

8. Old/New Business

9. Adjournment
Future Agenda Items:

March 3rd:

TBD: Policies; EDC; School Bldg Committee Application

Note: Times are estimates unless denoted as a hearing.
Douglas Board of Selectmen
Meeting Minutes – Tuesday, February 17, 2009
Approved April 7, 2009

Call to Order:
Chair Mike Hughes called the meeting to order at 7:00pm in the Resource Room at the Municipal Center.
In attendance: Vice Chair John Bombara, Paula Brouillette, Mitch Cohen, Scott Medeiros Executive Administrator Michael Guzinski, Administrative Assistant Suzanne Kane.
Other staff/citizens: Town Engineer-William Cundiff, Residents of 9 Royal Crest Drive-Elizabeth & William Coffey, abutters to Royal Crest Drive Beagle Club President-Tim Lapan & Vice President-John Zifcak, Resident of 35 Royal Crest Drive. T&G Reporter Ruth Vecchione

1. Boston Post Cane Announcement/Presentation (Handout): Mike Hughes Read the history of the cane. Unfortunately the recipient Mary Wallace unable to be here, will send out the certificate.

Chair Announcements: None
Citizens Forum: No one came forward.

2. Layout Hearing – Royal Crest Drive (Kingwood Estates Sub-division) (Handout): Mike Hughes opened the layout hearing for Royal Crest Drive at 7:15 pm. Bill Cundiff Working under a new policy for road acceptance. This sub-division has been constructed for some time, developer had gone bankrupt, fax from Town Counsel Kopelman & Paige: the main road is an easement over each individual lot. Discussion: Several ways the town can acquire the interest in Royal Crest Drive. Concern with not having an as-built plan, Planning Board voted in support of going forward to town meeting with two articles:one for eminent domain takings, one for layout and acceptance. May have some money in the gift account remaining. Minor Highway work would be minor crack sealing and brush clearing in the detention ponds.
Residents from and abutters to Royal Crest Drive concerns:
Bill Cundiff Will send a letter explaining that the monument marker establishes some kind of survey control so people know where the road ends and private property begins (referenced map) will go to 9 Royal Crest Drive to answer questions. The marker was put in and now their irrigation system does not work. Scott Medeiros explained the easement.
Tim Lapan Concerned with the Beagle Club property and abutting common projection at the end of Royal Crest Drive. Bill Cundiff My understanding, there is a statute called a “Derelict Fee Statute”, which allows abutting property owners to own to the center of this projection. It was done in legal perspective, Town counsel will investigate further.
Bill Cundiff Elaborated on eminent domain, all reservations for roadways and easements (shown on map) have been done properly, for the resident of 35 Royal Crest Drive concerned with the 50’ rule.
Motion- Mitch Cohen Close the public hearing at 7:35 pm. Seconded- Paula Brouillette. All – aye.
Bill Cundiff requested through the Chair that the Board endorse the drawings to move forward and they will be on file in Conservation office and Town Clerk.

3. Chapter 43D (Handous): Mike Guzinski First of the two pieces is the Chapter 43D Program. Our Permit coordinator resigned, after discussion with our Town Engineer-Bill Cundiff and Conservation Agent and Planner-Steve Zisk, recommending both be jointly appointed to be the town’s permit coordinators for the Chapter 43D Grant Program, their knowledge of the towns permitting procedures and our local board make them extraordinarily qualified for this position.
Motion- Mitch Cohen To appoint Bill Cundiff and Steve Zisk as joint Chapter 43D Permit Coordinators. Seconded- Paula Brouillette. All - aye.
-Wetland Delineation Proposals. Mike Guzinski The second item has to do with parcels on the west side of town within our Chapter 43D Grant Program. The developer of this proposed project has approached the town to conduct a site assessment wetland delineation on that property, using Orwig Associates (see copy of proposal) and letter attached from the President of American Pro Wind to reimburse the town the entire amount of this cost once his company acquires the subject land. Bill Cundiff joined the meeting and discussed the two proposals received. Suggested a scope of work be developed internally and sent out to both companies, so they are bidding on a task by task basis and then have a comparison. Get cost of aerial topography information.
Discussion: Suggest going back to the applicant and ask for an updated letter stating they would reimburse the lowest cost of these bids. No official documentation stating reimbursement would be 30 days after taking the land with all permit approvals. Whatever the cost is to the town, the intent is to recoup that cost from the eventual transfer of that land to the new owner who is going to develop it.. Money the state gifted to us could be applied to the project and given on an alternate basis to have an option of adding in the topographic aerial information if we choose to do that. Scott Medeiros To look at the proposals because of his knowledge and past experience with Ecotech, they are very qualified and do a lot of work in this area. There’s an additional company with Ecotech doing a certain kind of survey whereas Orwig had a much more accurate form of survey outlined. GPS components used in the woods gets a wide variety of accuracy. Consider Orwig because they have exhibited qualifications to do the work and are offering a much more accurate product at the end of the day but no harm in developing a scope as suggested and get new numbers from both companies to make a more accurate comparison. Bill Cundiff I expect by the next meeting to have new proposals, optimistic it would not delay the project.
Consensus of the Board: Makes sense to go with Bill’s recommendation to go back to making changes in the scopes to compare.

4. Budget Update (Handout): Mike Guzinski Spoke with Rep. Kujawski regarding FY10 and health insurance concerns, will give updates when received.
-Employee’s Advisory Insurance Committee: First meeting next Tuesday, will update the Board.
-Police Union: Met with Chairman Hughes, Chief Foley and Lt Miglionico, to discuss making changes to the third year of the police contract. Very understanding and agreed to a step freeze and reduction in their cola for next year to 1.5%. Thanked them and Mike Hughes for taking part in that discussion and members of the unit for that. Police Chief and Lieutenant will be taking a decrease in their contracts FY10 equivalent to the Police union. Mike Hughes Important to acknowledge the sacrifice they are willing to make, work with the town and publicly thanked them.
Motion- Scott Medeiros Approve the modification to the Police Union Contract including the one year extension as well as approving the modification to the Police Chief’s contract and Police Lieutenant contract. Seconded- Mitch Cohen. All - aye.
-Union Updates: As progresses at every meeting.
-Step Freeze for FY10 & 1.5% COLA for all non-union personnel: Mike Guzinski Will be foregoing his salary increase for next year.
-Anticipate having preliminary budget recommendations for review the next meeting March 3rd
-Formal budget recommendations for FY10 March 17th
-March 3rd meeting with FinCom & officials from the school to discuss budget issues for FY10

5. Special Act –Up to date Draft: Mike Guzinski establishing a town administrator and municipal finance dept. After consultation with K&P Lauren Goldberg, the Principle Assessor would be appointed by the Town Administrator and be part of that finance department, not to interfere or disrupt the current process the assessors have in regards to abatements and other major functions. Officials and employees would fall under the finance department. Recommend one or two Selectmen and Mike Guzinski meet with the Board of Assessors within the next two weeks regarding this to see if there are other issues. Also recommend the Board set a date for a public hearing March 17th at 8:00pm regarding the town meeting, warrant closes March 30th.
Mike Guzinski reviewed & discussed recommendations with staff, also with Jeff Nutting Town Manager of Framingham and president of MMA, no major changes recommended.
Discussion: Changes from elected to appointed, Town Administrators powers and duties, financial department moving forward, meet with Assessors prior to the public hearing, signatures on warrants, reporting authority, document to be posted on cable in preparation for the hearing on the 17th.

6. Minutes:
- January 13, 2009
Motion- Scott Medeiros approve the meeting minutes of January 13, 2009. Seconded- Paula Brouillette. All - aye.
- February 3, 2009 Motion- John Bombara approve the minutes of February 3rd of ‘09. Seconded- Scott Medeiros. All - aye. Abstain - Paula Brouillette.
- February 3, 2009 “Executive Session” Motion Mitch Cohen approve and hold the Executive Session meeting minutes of February 3, 2009. Seconded - Scott Medeiros. All - aye. Abstain - Paula Brouillette.

7. Administrator’s Report: Mike Guzinski
-Snow & Ice (Handout):
Memo from Highway superintendent John Furno. Currently after all the storm events, have $2,900 left in that account and asking for authority to deficit spend an addition $45,000, also needs to go before FinCom next week. Asked him to keep a close eye on the budget while still keeping our roads clear, which their department does a great job doing that. Do get a lot of complements from residents. Asking the Board to approve an additional $45,000 in deficit spending in the snow and ice account.
Motion- John Bombara approve an additional $45,000 for the snow and ice account. Seconded- Scott Medeiros. All - aye.
-Secretary Bialecki Housing & EDC: Meeting Thursday at 1pm talking about areas that the state can possibly assist us with our economic development initiatives, including our Chapter 43D Grant Program. Invited reps from all 4 towns, Town Managers, Administrators and Planners, Blackstone Valley Heritage Corridor, Blackstone Valley Chamber of Commerce and CMRPC.

8. Old / New Business: NONE

9. Adjournment Motion- John Bombara at 8:26 pm. Seconded- Mitch Cohen. All - aye.

Respectfully submitted,

Jane L. Alger
Administrative Secretary