BOS - March 3, 2009

BOS - March 3, 2009

Postby Suzanne Kane » Thu Feb 26, 2009 3:44 pm

Board of Selectmen
Agenda
March 3, 2009

7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Joint meeting with FinCom and School Officials

2. Ch. 43D – Economic Development Wetland and Survey Scope of Services

3. Discussion – Stormwater Bylaw

4. Minutes: January 20, 2009

5. Administrators Report

6. Old / New Business

7. Executive Session – Consider Acquisition of Real Estate

8. Adjournment
_____________________________________________________________________________________
Future Agenda Items:

March 17th:
Special Act Hearing

TBD: Policies

Note: Times are estimates unless denoted as a Hearing.
_____________________________________________________________________________________
_____________________________________________________________________________________
Board of Selectmen
Meeting Minutes
March 3, 2009
Approved April 7, 2009


• Call to Order:
Sitting in as Chair for Chairman Michael Hughes, Vice Chairman John Bombara called the meeting to order at 7:00 pm in the Municipal Center Resource Room. In attendance: Michael Hughes, Paula Brouillette, Mitch Cohen, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane. Scott Medeiros was absent.

Other Staff and Citizens: School Superintendent Nancy Lane, School Business Manager Dean Iacobucci, Town Accountant Jeanne Lovett, FinCom Chair Todd Bari, FinCom Vice Chair Pamela Holmes, FinCom members Jerome Kocur, William Krauss & Thomas Rochon, School Committee members Leslie Breault &, Scott Yacino, Town Engineer William Cundiff, Tribune Reporter Tom Mattson, & T & G Reporter Ruth Vecchione.

• Chairman’s Announcements: There were no announcements.

• Citizen’s Forum: No citizens came forward.

1. Joint meeting with FinCom and School Committee:
In the agenda is a packet entitled “Douglas Public Schools – Fiscal Year 2010 Budget Focus Group”. • The Finance Committee joined the meeting. Chairman Todd Bari called the Finance Committee to order at 7:02 pm. Nancy Lane, Dean Iacobucci and Jeanne Lovett also joined the meeting. Nancy Lane started the presentation followed by Dean Iacobucci who went over the schools proposed budget request. Discussion ensued. Nancy Lane and Dean Iacobucci left the meeting.

• Snow & Ice:
In the agenda is a letter to the Board of Selectmen and FinCom, from John Furno, dated March 3, 2009. • Michael Guzinski read the letter from John Furno requesting an extra $30,000 in deficit spending for snow and ice removal. FinCom Vote: Pamela Holmes made a motion to approve the Highways Department’s request to over expend the Snow and Ice budget by $30,000. William Krauss seconded the motion. All – aye. Board of Selectmen Vote: Mitch Cohen made a motion to approve the Highway Department’s request to over expend the Snow and Ice budget by $30,000. Michael Hughes seconded the motion. All – aye.

• FY10 Budget:
Handed out at the meeting is a packet containing the FY10 Budget Highlights.
• Michael Guzinski gave an overview of the budget. He will give a final recommendation on March 17th. Discussion on health insurance estimates. School administrative personnel and Finance Committee left the meeting.

2. Ch. 43D – Economic Development Wetland and Survey Scope of Services:
In the agenda is a letter to Mr. Paul J. McManus and Dan Orwig, from William Cundiff, dated February 10, 2009, re: Request for Price Proposal – Resource Area Delineation, Survey and Mapping & ANRAD Filing; and the Town of Douglas Scope of Services – Wetland Delineation, Surveying and ANRAD Filing. Handed out at the meeting is a Summary of Bids – Wetland Delineation + Survey + Mapping Windfarm site, dated March 3, 2009; a letter to William Cundiff, from Orwig Associates, dated February 27, 2009; and an email to William Cundiff, from EcoTec, Inc. dated March 3, 2009, re: Webster Street proposal. • William Cundiff joined the meeting. In an attempt to proactively prepare for a potential 43D application, the Town developed a scope of work for a wetland delineation and mapping of the Wind Turbine site. The purpose being to help future applicants meet the 180 day review period by having approved wetland delineation with the Conservation Commission. Two firms had submitted proposals with two alternates. The difference being Alternate A uses USGS (U.S. Geological Survey) for the base map preparation and Alternate B uses Aerial Survey for the base map preparation. William Cundiff suggested that Alternate A would be suitable for the Town’s needs. Discussion on the two proposals. Mitch Cohen made a motion to award the contract to Orwig Associates as presented under Alternate A for $15,200.00. Paula Brouillette seconded the motion. All – aye. Paula Brouillette stated that it was indicated that the propionate would only pay if a certain vendor was picked – the Board needs to have a future discussion on how to consider how to handle such conditions – she feels the Board should not use that conditions as part of their decision making.

3. Discussion – Stormwater Bylaw:
In the agenda is a memo to the Board of Selectmen, from William Cundiff, dated February 26, 2009, re: NPDES Stromwater Bylaws; and a document entitled “Adoption of Local Stormwater Bylaws” dated April 2004. • In regards to the NPDES (National Pollutant Discharge Elimination System) phase II permit process and for the Town to be in compliance with the permit requirements, the Town adopted an Illicit Discharge Detection and Elimination Bylaw at the May 5, 2008 Annual Town Meeting. William Cundiff reported that he learned recently that the Town needs to adopt two other bylaws: an Erosion Bylaw and a general Stormwater Bylaw. His plan is to have them ready for the Fall Town Meeting. Consensus of the Board to have William Cundiff move forward with the two bylaws either under the Planning Board or the Conservation Commission as he so chooses.

4. Minutes:
• January 20, 2009:
Michael Hughes made a motion to approve the minutes of January 20, 2009 as presented. Paula Brouillette seconded the motion. All – aye.

5. Administrators Report:
In the agenda is a memo to the Board of Selectmen, from Michael Guzinski, dated February 27, 2009, re: Various Updates.
• Special Act: Michael Guzinski reported that he and Mitch Cohen met with the Board of Assessors concerning their possible role within the act. They were informed of the public hearing on March 17th they will forward any concerns before the hearing.
• 4 Town Group: Michael Guzinski reported that the 4 Town Group met with Housing and Economic Development Secretary George Bialecki – he expects to have a good working relationship with the Secretary in moving forward with the 4 Town Group’s initiative. This morning he, Town Engineer William Cundiff, and Conservation Agent Steve Zisk met with officials from Sutton to discuss the 43D Grant and Connector Road project within the 4 Town area. He will keep the Board updated.
• Employee Insurance Advisory Committee (EIAC): Michael Guzinski met with the EIAC last week. They will meet again later this week to discuss other options for plans. They could have a proposal by their next meeting. Next step would be to talk to the different collective bargaining units. He will keep the Board updated.
• Personnel Policies and Procedures: Michael Guzinski gave the Board a copy of the Personnel policies and procedures to review and discuss at a future meeting.

6. Old / New Business:
• OLD:
• W/S 20 Year Capital Plan:
Paula Brouillette requested Michael Guzinski ask the Water/Sewer Commissioners for their 20 year capital plan to include in the overall Capital Plan.
• W/S to Proposed Safety Complex: Paula Brouillette requested having the extension of W/S to the proposed safety complex put on a future agenda.

NEW:
• 11 Town Meeting:
Paula Brouillette reported that there are plans for an 11 Town Meeting the 1st or 2nd week in April.

7. Executive Session: Mitch Cohen made a motion at 8:15 pm to go into Executive Session for the purpose of considering the acquisition of real estate and to return to regular session for the purpose of adjournment. Paula Brouillette seconded the motion. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Michael Hughes – aye, John Bombara – aye.

Michael Hughes made a motion at 8:51 pm to leave executive session for the purpose of adjournment. Mitch Cohen seconded the motion. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Michael Hughes – aye, John Bombara – aye.

8. Adjournment:
Michael Hughes made a motion at 8:51 pm to adjourn. Paula Brouillette seconded the motion. All – aye.


Respectfully submitted;


Suzanne Kane
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Suzanne Kane
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