BOS - March 17, 2009

BOS - March 17, 2009

Postby Suzanne Kane » Tue Mar 10, 2009 6:49 pm

Board of Selectmen
Agenda
March 17, 2009


7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Employee Insurance Advisory Recommendation

7:15 pm
2. Special Act Hearing

3. North Village Project

4. FY10 Budget

5. Administrators Report

6. Old / New Business

7. Exec. Session: Collective Bargaining & Consider Acquisition of Real-estate

8. Adjournment
______________________________________________________________________________________________
Future Agenda’s

March 31st: ATM & STM Draft Warrants; FY10 Budget; Revenue Policy
TBD: Policies; EDC; Personnel Policies & Procedures; W/S Extension to Manchaug; W/S - MBTE Money
Note: All times are estimates unless denoted as a hearing.
________________________________________________________________________________________________
________________________________________________________________________________________________
Board of Selectmen
Meeting Minutes
March 17, 2009
April 7, 2009


• Call to Order:

Chairman Michael Hughes called the meeting to order at 7:00 pm. In attendance: John Bombara, Paula Brouillette, Mitch Cohen, Scott Medeiros, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Other staff and citizens: Employee Insurance Advisory Committee Chair Lynn Gaskell; members Beth MacKay, Lori Villemaire, and Robin Butler. Debra Young, Vice President of USI new England, Town Engineer William Cundiff, Kopelman & Paige Attorney Lauren Goldberg, Attorney Ed Taipale, Tribune Reporter Tom Mattson, and T&G Reporter Ruth Vecchione.

• Chairman’s Announcements: No Announcements

• Citizen’s Forum: No citizens came forward.

1. Employee Insurance Advisory Recommendation:
In the agenda is a copy of draft minutes from the Employee Insurance Advisory Committee meeting of February 24, 2009 and March 5, 2009; and the Town of Douglas Premium Cost Sharing Summary. • Debra Young and the members of the Employee Insurance Advisory Committee (EIAC) joined the meeting. Debra Young went over the recommendations of the EIAC which proposes keeping the same carriers and tweaking the benefits at a savings to the town and employees. Mitch Cohen made a motion to approve switching the health plans as recommended by Debra Young contingent upon collective bargaining approval. Scott Medeiros seconded the motion. All – aye.

2. Special Act Hearing:
In the agenda is a memo to the Board of Selectmen, from Michael Guzinski, dated March 13, 2009, re: Draft Special Act. • Michael Hughes opened the public hearing at 7:20 pm. Atty Lauren Goldberg joined the meeting. Michael Guzinski went over the minor changes made to the Special Act after discussions with the financial departments and Atty Goldberg. Discussion ensued. Mitch Cohen made a motion at 7:56 pm to close the public hearing. Paula Brouillette seconded the motion. An electronic copy of the special act will go on the website. The Board will go over the final document when they go over the warrant articles.

3. North Village Project:
In the agenda is a document entitled “North Village – Revised Description” received March 12, 2009. • William Cundiff and Atty Ed Taipale joined the meeting. Atty Taipale reported that the project went through a Peer Review with the Zoning Board. In the review of the water supply issues and how the water supply on that part of town impacts the project; they became aware of a water study that was done in 2004 by Fay, Spofford & Thorndike (FS&T). That report recommended an additional water tower was needed at that end of town for fire protection. It recommended 4 areas where the tanks could be located. After looking at the locations they realized that only two of the locations were still viable and those were on the site of the proposed project. Having abutter issues and wanting to work with the town the developer came up with changes to the plan. Atty Taipale went over the changes. He reported that the Water/Sewer Commissioners are in agreement with the changes but are having FS&T review them. Atty Taipale stated that ZBA has reviewed the plan and is in favor of the concept. He has also shown the plan to Fire Chief Gonynor, who he reports feels the plan is adequate in meeting water supply and fire protection to that area. Atty Taipale reported that if the town is not ready to put the water tower in before the developer is ready to start the project they will put a booster pump in to increase fire flows. Discussion on the changes to the plan, the loss of one access road, the loss of affordable housing, and the water issue. William Cundiff reported that even with the changes the project still complies with the MOU. Michael Guzinski stated the board will need to approve the changes on the MOU. Atty Taipale asked for approval tonight so the developer can do the engineering plans for drainage re-design to take before ZBA in mid April – he stated the developer would not spend money on engineering costs without knowing the board is in agreement with the concept. The board had no issues with the conceptual re-design of the plans but there were concerns with the construction of the water tower and the developer’s involvement. There was concern that rather than the developer spending money on a booster pump (a quick fix), they could put that money towards the construction of the water tower. Atty Taipale stated the developer was willing to work with Water/Sewer if they could expedite the planning for a water tower. In an attempt to move the process along despite the fact that the board did not have adequate time to review the changes and without having an amended MOU in hand, Scott Medeiros made a motion to accept the conceptual changes regarding the number of units and configurations as presented with appropriate modification to the MOU to be resolved between the two councils and presented to the Board of Selectmen at their next meeting for review and to also include a provision that would commit funding obligated to the pumping facility to the potential construction of a water tower should the town decide to move forward in a time frame that is appropriate for the development. John Bombara seconded the motion. Mitch Cohen asked to have the motion read back. Scott Medeiros restated his motion to accept the concept of the change in the number of units and configuration as presented with the understanding that the two attorneys will modify the existing MOU appropriately and present it to the Board of Selectmen for their final review at their next meeting and an additional provision be added to allocate expected costs of a booster pumping station to the construction cost of a potential water tower should the town chose to move forward with the project in a time frame that is acceptable to the construction and development. On the Motion:
All – aye.


4. FY10 Budget:
In the agenda is a memo to the Board of Selectmen, from Michael Guzinski, dated March 13, 2009, re: FY10 Budget Recommendation: • Michael Guzinski submitted his formal budget based on best revenue records currently available for the boards review. The Board will meet April 7th at 6:00 pm to finalize the budget before forwarding to the Finance Committee.

5. Administrators Report:
• Warrant Articles:
Michael Guzinski gave the board a list of potential warrant articles for the Annual and Special Town Meeting. They will get a complete package with backup information a week prior to the next meeting April 7th.

6. Old / New Business:
Old:
• Water Capital Plan:
Paula Brouillette asked if they had the Water Capital Plan yet to which Michael Guzinski answered they do not. He will contact the Water/Sewer Department this week to inquire.
• Affordable Housing: Mitch Cohen reminded the board that they had spoken before about affordable housing and re-establishing the Housing Partnership Committee. With that in mind and the discussion on the North Village Project, he requested an update from the Executive Administrator on affordable housing. The Board concurred.
• Wind Turbine Bylaw: Scott Medeiros asked if they have seen a draft of the wind turbine bylaw to which Michael Guzinski answered no, he feels it would probably be moved to the fall town meeting. As soon as he has a draft he will forward it to the board.
• Building Department: In regards to what the building department has been doing over the past year, John Bombara put together a “comprehensive study” that he would like the board members to review.

New:
• Highway Department:
Mitch Cohn thanked the highway department for a great job keeping the roads clear during this winter season.
• 43D: Paula Brouillette recommended having a monthly meeting for updates on the 43D sites from William Cundiff and/or Steve Zisk. The board concurred.

7. Executive Session – Collective Bargaining & Consider Acquisition of Real-estate:
Scott Medeiros made a motion at 9:12 pm to go into executive session for the purpose of discussing collective bargaining and to consider acquisition of real-estate; and to return to regular session for the purpose of adjournment. Roll Call Vote: Mitch Cohen – Aye, Paula Brouillette – aye, Michael Hughes – aye, John Bombara – aye, Scott Medeiros – aye.

Mitch Cohen made a motion at 10:45 pm to return to regular session for the purpose of adjournment. Scott Medeiros seconded the motion. Roll Call Vote: Mitch Cohen – Aye, Paula Brouillette – aye, Michael Hughes – aye, John Bombara – aye, Scott Medeiros – aye.

8. Adjournment:
Mitch Cohen made a motion at 10:46 pm to adjourn. Scott Medeiros seconded the motion.
All – aye.


Respectfully submitted;


Suzanne Kane
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Suzanne Kane
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