BOS - April 21, 2009

BOS - April 21, 2009

Postby Suzanne Kane » Thu Apr 16, 2009 12:11 pm

Board of Selectmen
Agenda
April 21, 2009


7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Chief of Police – Commendations

2. Town Meeting – Moderator and Town Clerk

3. Motion Assignments

4. Receipt Policy

5. Wind Farm Update

6. Anonymous Letter Policy Discussion

7. Administrators Report

8. Old / New Business

9. Adjournment
___________________________________________________________________________________
Future Agenda Items:

May 5th: Abatement of Taxes on Accepted Streets; Fire Dept. Study; North Village

TBD: Policies; EDC; Personnel Policies & Procedures; W/S – MTBE Settlement

Note: Times are estimates unless denoted as a Hearing.
_____________________________________________________________________________________
_____________________________________________________________________________________
BOARD OF SELECTMAN
MEETING MINUTES
APRIL 21, 2009
Approved May 5, 2009


• Call to Order:

Mr. Hughes called the meeting to order at 7:00 PM in the Municipal Center Resource Room.
Attendance:
Board: Michael Hughes (Chairman), John Bombara, Paula Brouillette, Mitch Cohen, Scott Medeiros, Michael Guzinski (Executive Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Police Chief Foley, Lt. Nick Miglionico, PT Patrolman Norman Forget, Patrolman Raymond Majeau, Dispatcher Daniel Dunleavy, several other police officers and their families, Jeanne Lovett (Town Accountant), Jerome Jussaume (Moderator), Christine Furno (Town Clerk), Shirley Mosczynski, Tom Mattson (Tribune Reporter) and Ruth Vecchione (T & G Reporter).

• Chairman’s announcements – No Announcements

• Citizen’s Forum – No citizens came forward.

1. Chief of Police – Commendations
Chief Foley presented commendations to Patrolmen Norman Forget and Raymond Majeau and Dispatcher Daniel Dunleavy in recognition for the outstanding performance during a critical incident on April 5, 2009.

2. Town Meeting – Moderator and Town Clerk
Town Moderator Jerome Jussaume and Town Clerk Christine Furno were present to discuss the process for preparing for as well as the format for the Special and Annual Town Meetings. Mr. Hughes noted that this will be the last Town Meeting that Mr. Jussaume will moderate. He and Mr. Guzinski thanked him for the years of service that he has given to the Town.

3. Motion Assignments
In the agenda is the list of Annual and Special Town Meeting Motions and Presenters for May 4, 2009.
Motions for the Special and Annual Town Meeting were assigned.

4. Receipt Policy
In the agenda is a memo with attachments from Jeanne Lovett regarding Draft Department Receipt Policy dated April 9, 2009.
Mr. Guzinski noted that the Department Receipt Policy was developed as a result of the recommendation from the Town Auditor. Ms. Lovett gave a brief overview of the draft policy. She encouraged the Board to review this draft. She noted that presently there are some licenses and permits that are issued at no charge. A formal policy needs to be developed by the Board of Selectmen regarding the issuance of a permit with no fee. As members review questions can be directed to Mrs. Lovett.

5. Wind Farm Update
In the agenda is a memo from Michael Guzinski dated April 16, 2008 regarding the Wind Turbine Draft Decision as well as attachments.
Mr. Guzinski reported that the Chapter 43D Coordinators, Building Inspector, and he met with the developer and his consultants with regard to the wind farm project. It was agreed to have a peer review done by the UMass Wind Energy Center of the reports submitted by the applicant to the ZBA and funded by the developer. Town Counsel was also in attendance at the meeting. A ZBA meeting is scheduled for April 30, 2009 at which time the UMass experts will report their findings. It is hoped that the ZBA will feel comfortable to vote at that time on the application. Board discussed the possibility of using outside counsel with expertise in this area. Mr. Cohen made a motion to appoint Blatman, Bobrowski & Mead, LLC as special counsel to the wind farm project. Mr. Medeiros seconded the motion. All – aye.
Some discussion regarding the possible outcome in relation to the 100 day deadline should there be a default decision. It was felt that a default decision in this case would be the least desirable option for the Town and a failure of step 1 of the 43D process and an unacceptable option. Discussion also held regarding site plan review. It was recommended that a preliminary time line be reviewed at the next meeting which includes the future activities.

6. Anonymous Letter Policy Discussion
Discussion held regarding the Anonymous Letter Policy. Mr. Guzinski noted that from a legal perspective these are legal documents that the Town must maintain in files for a number of years. Comments noted included:
• Policy should state that the Board of Selectmen encourages feedback, complaints, suggestions, criticisms, compliments, etc. but also encourages that they be signed.
• No anonymous letter should be part of a personnel record.
• No personnel decisions should be made based in whole or in part on an anonymous letter.
• No Board of Selectmen discussions based primarily on an anonymous letter, however if other related material could be part of it.
• The Executive Administrator could discuss or do research if felt appropriate to review information in an anonymous letter.
• Board of Selectmen should not have a say in how Fire and Police deal with anonymous letters.
• Any letters of criminal nature should be turned into the Police or appropriate agency.
Keeping these comments in mind, it was suggested that Mr. Guzinski obtain policies used by other towns.


7. Administrators Report
In the agenda is a memo from Michael Guzinski dated April 14, 2009 regarding Health Insurance Informational Meeting.
Mr. Guzinski thanked the students and officials at the High School as well as the departments that took part in Government Week.
Mr. Guzinski gave an update on the health insurance. Meetings are still taking place with different employee groups regarding the proposed health insurance plan change.

8. Old/New Business
In the agenda is a letter to the Douglas Selectmen from Congressmen Richard Neal dated April 12, 2009
Mr. Cohen and Ms. Brouillette attended a discussion led by Representative Neal and Jeff Simon, Director of Infrastructure and Investment for the Commonwealth updating on the disbursement of funds from the economic stimulus plan.
Mr. Bombara noted that he gave the Board copies of a Comprehensive Study with Regard to the Building Department. Some discussion held. It was agreed that Mr. Guzinski must keep in mind areas that will be addressed next with regard to the budget. Members of the Board were encouraged to attend the 11 Town Boards of Selectmen Meetings to discuss regionalization.

9. Adjournment
Mr. Mederios made a motion to adjourn at 8:20 PM. Mr. Cohen seconded the motion. All – aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
Moderator
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Joined: Wed May 25, 2005 2:01 pm

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