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BOS - May 5, 2009

PostPosted: Wed May 20, 2009 8:49 am
by Suzanne Kane
Board of Selectmen
May 5, 2009

7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Fire Department Study

2. Abate Taxes of Accepted Streets

3. Wind Farm – Site Plan Review Time Line

4. Receipt Policy

5. Regional Initiatives Proposal

6. Green/Renewable Energy Proposal

7. Minutes: April 7, 2009; April 21, 2009

8. June Annual Appointments - Review

9. Administrators Report

10. Old / New Business

11. Adjournment
Future Agenda Items:

May 19th:
Beagle Club – Special License (7:05); North Village

TBD: Policies; EDC; Personnel Policies & Procedures; W/S MTBE Settlement;
Anonymous Letter

Note: Times are estimates unless denoted as a Hearing.
MAY 5, 2009
Approved May 19, 2009

• Call to Order

Mr. Hughes called the meeting to order at 7:00 PM in the Municipal Center Resource Room.
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, Scott Medeiros, Michael Guzinski (Executive Administrator), Suzanne Kane (Administrative Assistant).
Absent: John Bombara.
Other Staff and Citizens: Fire Chief Don Gonynor, Lt. Pauline Lebrecque, On-Call F. F. Pat Manning, EMT Kelly Gazzano, Provisional F. F. John Fitzpatrick, EMT Joel Rosenkrantz, Mark Morse (MMA Consulting Group), Ruth Vecchione (T & G Reporter).

• Chairman’s Announcements
Mr. Hughes thanked those who came out to vote and those who supported the special act. He thanked Mr. Medeiros for recognizing Moderator Jerome Jussaume at his last Meeting.

• Citizen’s Forum
No citizens came forward.

1. Fire Department Study
In the agenda is the Fire Department Study dated February 2009.
Chief Gonynor and Mr. Morse (MMA Consulting Group) were present to discuss the Fire Department Study. Mr. Morse summarized the process as well as the results of the study and recommendations. He noted the Emergency Medical Services is the primary focus and discussed the calls for service versus the full time, part time, on call coverage. Some of the major findings of the study include: Douglas has a well crafted system of integrated scheduling; EMS response is accomplished by a creative use of full time, part time and on call personnel; the demand for services has increased substantially; strong response time between hours of 8:00 AM and 5:00 PM on weekdays which is higher demand; delayed fire and EMS response between 5:00 PM and 8:00 AM on weekdays. Recommendations include: maintain current response model, support the call system of the Fire Department, and employ additional fire fighters/EMTs. Approaches for increasing number of employees include: employ two additional personnel between the hours of 5:00 PM and 2:00 AM initially; revamp schedule to 3 shifts of 3 persons each this could be phased over a number of years. Mr. Morse noted the increased cost of adding two employees would be approximately $117,000 to $131,000 per year. It was questioned if assessment of current and future revenue was made as well as a review of the current ambulance revolving fund. Mr. Morse indicated that this was discussed at length however, he does not see a solution to this as the billing and collection system makes sense and he does not see a huge growth in revenues. It was indicated that moving forward it would be helpful to look at the best use for the ambulance revolving fund. In addition, some discussion held regarding the financial implications of moving from basic life support to advance. Mr. Morse felt this would not enhance the revenue collections enough to offset the cost of personnel. It was suggested that information regarding these issues be put in writing for review at a later date. Mr. More will forward a summary. Mr. Morse suggested a solution of regionalization of communication systems.
Chief Gonynor thanked the Board of Selectmen. He noted the Fire Department is going to continue to grow and this gives a plan to follow. He feels the call force is very necessary. He noted the importance of regionalization for the communication system. He suggested that he and Ms. Lovett analyze the EMS services with regard to the financial aspect and funding on a long term basis. He emphasized the importance of moving forward with some part of this. He discussed the option of privatizing the ambulance service.

2. Abate Taxes of Accepted Streets
In the agenda is a memo to Mr. Guzinski from Ms. Ouillette dated January 12, 2009 regarding Street Acceptances including the Property Tax Transaction History.
Mr. Guzinski discussed three public ways the Town accepted that had some taxes due. The Assistant Assessor has recommended the best way to deal with this is for the Board of Selectmen to send a written request to the Board of Assessors asking them to abate the Towns portion of the unpaid tax. Mr. Cohen made a motion to request that the Board of Assessors abate the taxes on these three properties. Mrs. Brouillette seconded the motion. All – Aye with Mr. Medeiros abstaining.

3. Wind Farm – Site Plan Review Time Line
In the agenda is the Project Schedule as of April 8, 2009.
Mr. Guzinski noted the Project Schedule included in the packet outlining approximate time periods for different stages of the project. He indicated that they are presently before the ZBA for a height and use variance application. At the last meeting they did review proposals and decided to put off final determination until tomorrow evening due to differences with regard to conditions. Mr. Guzinski met with the developer, special counsel, and staff today to review differences and develop a set of conditions that everyone would be comfortable with. That document will be presented to ZBA. A recommendation was made to establish a 43D Technical Review Committee to be ready to begin as soon as possible. The 43D Coordinators will give update at May 19, 2009 Meeting. Mr. Guzinski will look into Section 5 Power Approval Agreements and report at the next meeting.

4. Receipt Policy
In the agenda is the Town of Douglas Draft Departmental Receipt Policy dated April 21, 2009.
There being no questions/comments at this time regarding the Receipt Policy it will be put on the agenda for next meeting.

5. Regional Initiatives Proposal
Ms. Brouillette discussed Regional Initiatives. She will be putting together an 11 Town Board of Selectmen Meeting for sometime early in June. The focus of the meeting will be proposing regional initiatives for review and comment and investigation by the 11Towns. CMRPC has indicated an interest in participating in this regional initiative. Some items for consideration include regional dispatching, joint purchasing, joint grant writer, animal control, veteran’s services, inspection services and IT.

6. Green/Renewable Energy Proposal
Ms. Brouillette noted the amount of money spent on electrical service. She suggested using in house staff to look at opportunities for providing green renewable energy to the community. Some discussion held. Consideration of adopting the States Green Communities Act was suggested. Mr. Guzinski will get further information on this.

7. Minutes
April 7, 2009:
Mr. Cohen made a motion to approve. Ms. Brouillette seconded the motion. All – aye with Mr. Medeiros abstaining.
April 21, 2009: Mr. Medeiros made a motion to approve, Mr. Cohen seconded. All – aye.

8. June Annual Appointments – Review
In the agenda is a memo to the Board from Suzanne Kane dated April 30, 2009 regarding June Annual Appointments – Review, a memo to Blackstone River Watershed Resident and Town Officials from Kart Honkonen dated December 18, 2003 regarding Blackstone River Watershed – Five Year Action Plan and a memo to Mr. Guzinski from Ms. Goldberg dated May 14, 2007 regarding Registrars of Voters, included are the Mass General Laws related to the appointment of Registrars of Voters.
Ms. Kane noted that letters have gone out to the people whose term is up asking if they want to be reconsidered as well as to Chairs asking for comments and/or recommendations on appointments. Blackstone River Watershed Committee is being removed from the list due to inactivity. She noted that should the Registrar choose to not be reappointed to the Board of Registrars; the Board of Selectmen must send a letter to the Democratic Committee. She noted positions that could come under the regionalization initiatives to include the fence viewer and measurer of lumber.

9. Administrator’s Report
Mr. Guzinski noted the Article for Special Act was approved; the next step will be to put a formal request to the State Legislature to file the proper legislation for the Special Act. Mr. Cohen made a motion to give the Chair authorization to sign a letter to Representative Kujawski and Senator Moore. Ms. Brouillette seconded the motion. All – aye.

10. Old/New Business
There was no old business.
Mr. Medeiros discussed his concerns that Articles 4 and 5 were vague in the presentation at the STM. He noted importance that tax payers have a full understanding of what is presented. Discussion held. It was suggested that going forward Articles include a brief background description.

11. Adjournment
Mr. Medeiros made a motion to adjourn the meeting at 9:23 PM. Ms. Brouillette seconded the motion. All – aye.

Respectfully submitted

Lisa Lannon
Recording Secretary