BOS - May 19, 2009

BOS - May 19, 2009

Postby Suzanne Kane » Wed May 20, 2009 8:54 am

Board of Selectmen
Agenda
May 19, 2009


7:00 pm

• Call to Order

• Reorganization

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm
1. Beagle Club – Special License

7:15 pm
2. Sokol – Liquor License Change in Managers

3. Appointment – School Building Committee

4. North Village Update

5. 43D Update / Wind Farm Update

6. Approve Receipt Policy

7. Minutes: May 4, 2009; May 5, 2009

8. Administrator’s Report

9. Old / New Business

10. Executive Session

11. Adjournment
____________________________________________________________________________________________
Future Agenda Items

TBD:
Policies; EDC; Personnel Policies & Procedures; W/S MTBE Settlement; Anonymous Letter Policy

Note: Times are estimates unless denoted as a hearing.
____________________________________________________________________________________________
____________________________________________________________________________________________
BOARD OF SELECTMENT
MEETING MINUTES
MAY 19, 2009
Approved June 2, 2009

• Call to Order

Mr. Guzinski called the meeting to order at 7:09 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, John Bombara, Michael Guzinski (Executive Administrator), Suzanne Kane (Administrative Assistant).
ABSENT: Scott Medeiros.
Other Staff and Citizens: William Cundiff (Town Engineer), Attorney Ed Taipale, Beagle Club Manager Christine Nelson, Slovak Catholic Sokol Gymnastic Club Manager Randy Manyak, and T & G Reporter Ruth Vecchione.

• Reorganization
Mr. Guzinski asked for nominations for chair. Mr. Bombara made a motion to nominate Michael Hughes. Mr. Cohen seconded the motion. All – aye. The meeting was then turned over to Chairman Michael Hughes. Mr. Hughes asked for nominations for vice chair. Mr. Hughes made a motion to nominate John Bombara. Ms. Brouillette seconded the motion. All – aye.

• Chairman’s Announcements
The Chairman had no announcements.

• Citizen’s Forum
No citizen’s came forward.

1. Beagle Club – Special License:
In the agenda are memos to Board of Selectmen regarding the Special License as well as Application for Special License, copy of check and copies of Alcoholic Beverages Control Commission law.
Christine Nelson joined the meeting. Ms. Kane discussed the Application for Special License. She explained that this is for a one day license for the Club to be able to serve alcohol outside for a family fun day. Mr. Cohen made a motion to approve the Special License as presented. Ms. Brouillette seconded the motion. All – aye.

2. Sokol – Liquor License Change in Managers
In the agenda is a memos to Board of Selectmen regarding Change of Managers – Sokol as well as Form 43 and checklist and Petition for License Transaction. In addition are letters to the Board regarding Manager Appointment and copy of check and license as well as conditions.
(After Item 6 taken out of order due to time)
Ms. Kane noted the Sokol Club has submitted an application to change in managers. Mr. Randy Manyak joined the meeting. Some discussion held. Mr. Bombara made a motion to approve the change. Mr. Cohen seconded the motion. All – aye.
3. Appointment – School Building Committee
In the agenda is a memo dated May 14, 2009 regarding School Building Committee and a letter to Town Clerk dated May 12, 2009.
Mr. Guzinski noted that Mr. Michael Belleville, Representative for the School Committee, has resigned from the School Building Committee. The School Committee has nominated Sarah McConnell to fill that position. Mr. Cohen made a motion to appoint Sarah McConnell to the School Building Committee. Mr. Bombara seconded the motion. All – aye. Mr. Cohen noted that as all other School Building Committee appointments this should be for the duration of the project.

4. North Village Update
This was tabled until the next meeting. There should be a final document ready at that time for the Board’s consideration.

5. 43D Update/Wind Farm Update
In the agenda is an Expedited Permitting/43D Progress Report dated May 19, 2009 including a 43D Grant Summary and a Scope of Services Fiscal & Economic Analysis.
Mr. Cundiff, Town Engineer was present to give a 43D update. He distributed and reviewed the 43D Grant Summary and Scope of Services Fiscal & Economic Analysis. He noted GIS software for the Building Department and the Board of Health will be installed this week. The State has just released a permit tracking software that is free to municipalities. He noted that Douglas is in the process of entering data and evaluating. He will report back at the next meeting. Grant expires next month. He reviewed the spread sheet which shows how the money has been expended to date. Approximately $20,000 remains. A request has been put into the Interagency Permitting Board to try to utilize. He discussed the proposal from BETA Group to do a feasibility study on sewer service to the industrial zoned area in Douglas and Sutton. He noted that a request has been put into the State for an extension on spending this money. The State has suggested a 60 day extension. Some discussion held. It was suggested that Mr. Guzinski obtain a copy of the State wide review of the 43D report. Ms. Brouillette made a motion to approve the extension of 60 days and the reallocation of funds as presented. Mr. Cohen seconded the motion. All – aye. Further discussion held. Mr. Cundiff will speak with April Anderson-Lamarouex, Director of the 43D Program regarding the likelihood of them reimbursing the legal costs for the study done by UMass and/or legal costs associated with the wind farm project. It was agreed to leave that to the discretion of the Administrator. Ms. Brouillette amended her motion to include this discussion. Mr. Cohen seconded the mtion. All – aye.
Mr. Cundiff discussed the progress on the wind turbine project. At the May 6, 2009 ZBA Meeting the 13 wind turbines were approved for height and use variance. The next step is to file a 43D application to include a permit application for all the needed permits on the site. He discussed the process involved. He reported on the wetland delineation and topographic survey presently being done. Some discussion held.

6. Approve Receipt Policy
In the agenda is a Draft Departmental Receipt Policy dated April 21, 2009.
(After item 4, taken out of order due to time)
Mr. Guzinski discussed the Draft Departmental Receipt Policy dated April 21, 2009. Some discussion held. Ms. Brouillette made a motion to approve the Departmental Receipt Policy as presented. Mr. Bombara seconded the motion. All – Aye.

7. Minutes: May 4, 2009, May 5, 2009
May 4, 2009 Prior to ATM:
Mr. Cohen made a motion to approve the minutes of May 4, 2009 as amended. Ms. Brouillette seconded the motion. All – aye.
May 5, 2009: Mr. Cohen made a motion to approve the minutes of May 5, 2009 as presented. Ms. Brouillette seconded the motion. All – aye with John Bombara abstaining.

8. Administrator’s Report
In the agenda is a letter from Christopher Reed dated May 14, 2009 regarding Proposed Stabilization of Wall on Town Way with attachments.
Mr. Guzinski discussed putting together an 11 town Board of Selectman’s meeting scheduled for Thursday, June 18, 2009 at 7:00 PM at the Blackstone Valley Vocational Regional High School. The focus will be discussing regional initiatives. He also discussed a project requested by Christopher Reed with regard to the stone wall on Gilboa Street. Mr. Reed has volunteered to take over this project; however, he needs approval from the Road Commissioners for that work. Ms. Brouillette made a motion, as Road Commissioners, to approve the request as presented. Mr. Cohen seconded the motion. All – aye.

9. Old/New Business
There was no old Business. Ms. Brouillette reminded everyone of the Memorial Day Parade on Sunday, May 24, 2009 at 1:30 PM.

10. Executive Session
Mr. Cohen made a motion to go into Executive Session at 7:50 pm for the purpose of Litigation and Contract Negotiations and to return to regular session for the purpose of adjournment. Mr. Bombara seconded the motion. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Michael Hughes – aye, John Bombara – aye.

The meeting was moved to the Selectmen’s Office.

Mr. Bombara made a motion at 8:08 pm to leave Executive Session for the purpose of adjournment. Mr. Cohen seconded the motion. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Michael Hughes – aye, John Bombara – aye.

11. Adjournment
Mr. Bombara made a motion to adjourn at 8:09 PM. Mr. Cohen seconded the motion. All – aye.

Respectfully submitted, Lisa Lannon, Recording Secretary
Suzanne Kane
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