BOS - June 16, 2009

BOS - June 16, 2009

Postby Suzanne Kane » Thu Jun 11, 2009 2:36 pm

Board of Selectmen
Agenda
June 16, 2009


7:00 PM

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. North Village

2. Update – 43D Grant

3. Appointments

4. Travel Policy

5. Rt. 16 W/S Extension Discussion

6. Minutes: June 2, 2009

7. Administrator’s Report

8. Old / New Business

9. Executive Session – Contract Negotiations

10. Adjournment
______________________________________________________________________________________
Future Agenda Items:

July 7th: Charter Resolution; W/S Commission Vacancy

TBD: Policies; Windfarm TIF; EDC; Personnel Policies & Procedures; W/S MTBE Settlement; Anonymous Letter Policy
_____________________________________________________________________________________
_____________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
JUNE 16, 2009
Approved July 7, 2009

• Call to Order

Mr. Hughes called the meeting to order at 7:00 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, John Bombara, Scott Medeiros, Michael Guzinski (Executive Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Stephen Zisk (Conservation Agent), William Cundiff (Town Engineer), Attorney Jay Talerman, Attorney, Ed Taipale, Tom Mattson (Tribune), Ruth Vecchione (T & G).

• Chairman’s Announcements
The Chairman had no announcements.

• Citizen’s Forum
No Citizen’s came forward.

1. North Village
In the agenda is a memo from Mr. Guzinski dated June 11, 2009 regarding North Village MOU and a memo Attorney Taipale dated June 11, 2009 regarding North Village with attached draft of the MOU.
Attorneys Taipale and Talerman and Mr. Cundiff were present to discuss the North Village 43D project and the proposal to reduce the number of units and provide space for a potential water tower for the Town of Douglas. Discussion held regarding the revised Memorandum of Understanding (MOU). Attorney Talerman reviewed the revisions in the MOU specifically paragraph 4 which relates to the water tower and the triggers for the payment of the $82,000. Discussion held. Mr. Medeiros made a motion to accept the amended MOU. Mr. Cohen seconded the motion. All – aye.

2. Update – 43D Grant
In the agenda is the 06/16/09 – Expedited Permitting/43D Progress Report, The Town of Douglas 43D Grant Summary, a letter from April Anderson Lamoureux of the State Permit Regulatory Office dated June 11, 2009, and Interagency Permitting Board Meeting Minutes dated June 10, 2009.
Mr. Cundiff and Mr. Zisk gave an update on the 43D Grant. Mr. Cundiff noted the Interagency Permitting Board approved the proposed monetary changes with minor editing. Therefore, the grant funds intended for the permit coordinator can be transferred for the 4 town area water feasibility study and sewer feasibility study. He noted they will move forward with those studies as well as the joint roadway study with Sutton. In addition they are moving forward with the outside consultants. The 60 day extension was also granted.
Mr. Cundiff noted that the Building Department and the Board of Health has been installed with GIS. He indicated that there is a balance of money left which he recommends the same be done for the Water and Sewer Department; however an additional $300 would be needed. A tentative meeting has been scheduled for July 22, 2009 for the Technical Review Team. Mr. Cundiff is in process of compiling information for an energy climate bylaw.
Mr. Zisk noted that the ZBA granted the Height and Use Variance for the Wind Farm. They are presently waiting for the wetland delineation information to come in and concerns with that were noted. Discussion held. It was the consensus of the Board to authorize Mr. Guzinski to work with the proponent of this project. It was agreed that Mr. Guzinski and Mr. Cundiff work to determine what constitutes a complete application and to treat this project as a 43D whether or not it comes in as that. Some discussion held regarding the Technical Review Team and Board of Selectmen representation. It was the consensus that Ms. Brouillette and Mr. Medeiros as representatives of 43D be liaisons on the Technical Review Team. It was also agreed that in working with the proponent that Mr. Guzinski indicate the Board’s desire to have the Town be involved with the ISO process. It was also felt that there should be some work done to give ZBA some visibility to the Technical Review process. It was also suggested that a joint meeting be held with ZBA to discuss the process to date and the issues going forward including the development of fees. It was agreed that the Water and Sewer utilize their enterprise fund for cover the additional $300 in GIS costs.

3. Appointments
In the agenda are memos from Suzanne Kane dated May 27, and June 11, 2009 regarding Annual Appointments as well as a list of Annual Appointments for FY10, an Application for Boards/Commissions dated May 27, 2009 and a memo from Justin Lapham dated June 11, 2009 regarding a Board of Health Vacancy.
Ms. Kane noted change in appointments since last meeting which is the recommendation of the application for the Council on Aging. This has been included on the spread sheet. A certified letter went to the Democratic Committee on May 29, 2009 regarding the Board of Registrars candidate. The Board reviewed the list of appointments. Mr. Hughes noted that Tom Devlin is stepping down from Cable Advisory Committee. He thanks him for his many years of service and commitment to the Town. Ms. Brouillette also noted that Mike Belleville will not be rejoining the Capital Committee and also thanked him for his years of service and commitment to the Town. Conservation Committee, Special Police and Zoning Board will be held aside for now.
Mr. Medeiros made a motion to approve the appointments as presented in the packet with the exception of Conservation Committee, Zoning Board, and Special Police. Mr. Bombara seconded the motion. All – aye. Mr. Cohen made a motion to appoint Linda Brown and Brandi Van Roo to Conservation Committee as presented. Ms. Brouillette seconded the motion. All – aye. Mr. Guzinski will invite the third member to the next Board of Selectmen Meeting. Ms. Brouillette felt that the ZBA appointments should be held until after the joint meeting.

4. Travel Policy
In the agenda is a Draft Town of Douglas Travel Policy.
Mr. Guzinski discussed the draft Town of Douglas Travel Policy. He asked members to review and forward any questions to him. It will be on the next agenda for discussion.

5. Rt. 16 W/S Extension Discussion
In the agenda is a memo to Michael Hughes dated June 9, 2009 regarding 6/16 Agenda Item.
Ms. Brouillette noted that there is 20 acres of industrial land for sale on Rt. 16 and indicated that some discussion should be held with the Water and Sewer Commission as to plans for the extension of service out there. It was agreed to ask Water and Sewer to attend the next Board meeting to discuss this issue.

6. Minutes: June 2, 2009
June 2, 2009:
Mr. Medeiros made a motion to approve the minutes of June 2, 2009. Mr. Cohen seconded the motion. All – aye with Mr. Bombara abstaining.

7. Administrator’s Report
In the agenda is a letter from Pastor Edward Young dated June 10, 2009, Advice of Credit to the Town of Douglas, and A Summary of the COBRA Premium Reduction Provisions under ARRA.
Mr. Guzinski noted a request from Pastor Edward Young of the First Congregational Church of Douglas to close one half of Common Street on June 20, 2009 for a fundraiser. Police Department is fine with this and will coordinate with the Highway Department. Mr. Medeiros made a motion to approve the request from Pastor Young. Mr. Cohen seconded the motion. All – aye.
Mr. Guzinski noted a vacancy on the Water and Sewer Commission. Under Mass General Law those vacancies are filled by joint appointment by the Board of Selectmen and the remaining members on the Board/Commission. The Selectmen’s Office will be receiving applications of those interested in serving on that Commission until Wednesday, July 1, 2009.
Mr. Guzinski discussed the porch on the old elementary school which is in very bad condition and creating a safety hazard. Mr. Colonero, Facilities Manager has requested permission to remove it under the guidance of the Building Commissioner and replace with a set of stairs. A video record is being made of the porch. There are some funds available in the Public Buildings Maintenance Budget. Mr. Medeiros made a motion to approve. Mr. Cohen seconded the motion. All – aye.
Mr. Guzinski noted a grant the Town has received from Unibank – FEMA for ice damage in the amount of $28,111.43. Mr. Medeiros made a motion to accept the grant in the amount of $28,111.43. Mr. Cohen seconded the motion. All – aye.
Mr. Guzinski discussed the COBRA Premium Reduction Provisions under ARRA. Mr. Medeiros made a motion to accept the COBRA Premium Reduction Provisions under ARRA. Mr. Cohen seconded the motion. All – aye.
Mr. Guzinski noted that the Town has been working to reduce the health premiums. The Teachers Collective Bargaining Unit voted to not accept the change. This would involve a negative impact on the budget. The Town is continuing to look for options. He thanked the School Committee and Superintendent Nancy Lane for their efforts with this.
Mr. Guzinski noted high regard for Ms. Lane as Superintendent and the work she has done. He noted that she has his full support. Board agrees that she has their full support also.
Mr. Guzinski reminded of the 11 Town Meeting Thursday, June 18, 2009 at Blackstone Valley Tech.

8. Old/New Business
In the agenda is a letter from Manchaug Reservoir Corporation dated June 4, 2009.
OLD BUSINESS
There was no old business.
NEW BUSINESS
Ms. Brouillette noted that she was at Blackstone Town Hall today and they have a TV that scrolls their message board. She felt this is a great idea that could be available here. Mr. Cohen discussed the options that would be available with the system used in Douglas. Cable Committee can review.
Mr. Hughes noted a letter from Manchaug Reservoir Corporation advising of their plans for the Manchaug Pond Dam. Discussion held regarding the negative impact on Douglas. The Board suggested that Mr. Guzinski write a letter to the Executive Office of Environmental Affairs expressing their opposition. Ms. Brouillette feels this issue should be further explored. Discussion held. Mr. Guzinski will look into what the time frame the State has regarding this. In addition he will contact Sutton for their view on this issue and review the document that was submitted to Environmental Affairs.

9. Executive Session – Contract Negotiations
Mr. Cohen made a motion to enter into Executive Session for the purpose of contract negotiations at 8:55 PM and to return to regular session for the purpose of adjournment. Mr. Medeiros seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye.

Mr. Cohen made a motion to come out of Executive Session for the purpose of adjournment at 9:04 PM. Mr. Bombara seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye.

10. Adjournment
Mr. Cohen made a motion to adjourn the meeting at 9:04 PM. Mr. Medeiros seconded the motion. All – aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
Moderator
Moderator
 
Posts: 586
Joined: Wed May 25, 2005 2:01 pm

Return to 2009 Selectmen Meeting Agendas and Minutes

Who is online

Users browsing this forum: No registered users and 1 guest