BOS - August 18, 2009

BOS - August 18, 2009

Postby Suzanne Kane » Thu Aug 13, 2009 7:21 am

Board of Selectmen
Meeting Agenda
August 18, 2009

7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm
1. Moses Wallis Update

7:25 pm
2. Appointment – Board of Registrars

3. Appointment – Board of Health

4. Joint meeting with ZBA

5. Appointment – ZBA

6. Minutes – August 4, 2009; August 4, 2009 Exec. Session

7. Administrator’s Report

8. Old / New Business

9. Executive Session – Contract Negotiations

10. Adjournment
____________________________________________________________________________________
Future Agenda Items:

Sept. 1st:
MTBE Discussion

TBD: Policies; EDC; Personnel Policies & Procedures; Anonymous Letter Policy

NOTE: Times are estimates unless denoted as a Hearing.
____________________________________________________________________________________
____________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
AUGUST 18, 2009
Approved September 1, 2009

• Call to Order

Mr. Hughes called the meeting to order at 7:00 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, John Bombara, Scott Medeiros, Michael Guzinski (Executive Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Stephen Zisk (Planning/Conservation Agent), Ms. Betty Ann Therrien (Moses Wallis Devise), Ms. Chris Furno (Town Clerk), Ms. Shirley Mosczynski, Ms. Adelle Reynolds (Building Commissioner), Ms. Pamela Holmes, Attorney Ed Taipale, Tom Mattson (Tribune), Mr. Dan Heney (ZBA), Mr. Colin Haire (ZBA), Mr. Phil Smith, Mr. William Carrick, Ms. Martha Johnson Amy.

• Chairman’s Announcements
Chairman had no announcements.

• Citizen’s Forum
No citizens came forward.

1. Moses Wallis Update
In the agenda is a quote for the clock and bell for the Moses Wallis Device.
Ms. Betty Ann Therrien, Mr. William Carrick, and Ms. Martha Johnson Amy were present to discuss the Moses Wallis Device and its history. Ms. Therrien noted that the permanent fund is at $27,502.43. It is their intent to complete the request in the will to install the clock and bell with the approval of the Board of Selectmen. Some discussion held. It was the consensus of the Board to go forward with the clock and bell on the old Town Hall. Mr. Guzinski will check the Post Office contract to make sure there will be no problems with this.

2. Appointment – Board of Registrars
In the agenda is a memo from Ms. Kane Dated August 13, 2009 regarding Board of Registrars, a letter dated July 14, 2009 from Lisa Mosczynski, a memo from Ms. Kane dated July 14, 2009 regarding Board of Registrars, a letter dated May 27, 2009 to Lisa Mosczynski.
Mr. Guzinski discussed the vacancy on the Board of Registrars. Mr. Cohen made a motion to appoint Elaine Kelly to the Board of Registrars for a term ending June 30, 2011. Ms. Brouillette seconded the motion. All – Aye.

3. Appointment – Board of Health
In the agenda is a memo from Ms. Kane dated August 13, 2009 regarding Board of Health Appointment, a letter of resignation from Robert Brazeau, Notice of Board of Health Opening, letter and application for Board of Health from Mr. Phil Smith, a memo from Justin Lapham dated June 11, 2009.
Ms. Kane discussed the opening and application for the Board of Health to fill the vacancy left by Mr. Brazeau. Mr. Medeiros made a motion to appoint Mr. Phil Smith to the Board of Health for a term ending June 30, 2011 to fill a vacancy. Ms. Brouillette seconded the motion. All – Aye.

4. Joint Meeting with ZBA
Mr. Dan Heney and Mr. Colin Haire joined the meeting. Discussion held regarding the upcoming site plan review process for the wind farm and how to integrate with other Town Committees and Officials. Ms. Brouillette noted the need to manage the process of site plan review. Mr. Heney indicated that this is such a unique project that outside consultants are needed to help with this. Mr. Haire noted importance of keeping lines of communication open with Mr. Guzinski and Community Development. Discussion held. Mr. Huges noted importance of determining what kind of outside help is needed and obtaining that help as quickly as possible. Further discussion held. Mr. Cohen suggests the consideration of expanding the ZBA to a five member Board as well a more formal integration with Community Development.
Current fee structures of the ZBA were discussed. It was questioned when the fee schedule was last implemented. Mr. Haire noted some instances that it was implemented in the past few years. Discussion held.

5. Appointment – ZBA
In the agenda is a memo from Ms. Kane regarding John Marston dated August 13, 2009 as well as related emails, a memo from Ms. Kane dated August 13, 2009 regarding ZBA Appointment, applications for ZBA from Ms. Pam Holmes and John Marston, a memo from Mr. Heney dated August 18, 2009 regarding ZBA.
Mr. Huges discussed the ZBA applications. Mr. Haire noted the individual Board members recommendations. Ms. Holmes joined to discuss her application. Much discussion held. Mr. Haire noted his concerns with not reappointing Mr. Davis. He indicated that if Mr. Davis is not reappointed then he formally submits his resignation. The Board encouraged Mr. Haire to reconsider. Mr. Cohen made a motion to appoint Ms. Pam Holmes as a full member of the ZBA with a term expiring 2012. Ms. Brouillette seconded. All – Aye with Mr. Bombara voting no. Mr. Cohen made a motion to appoint Mr. John Marston as an alternate on the ZBA with a term to end 2011. Mr. Bombara seconded. All – Aye.

6. Minutes – August 4, 2009: August 4, 2009 Exec. Session
August 4, 2009: Mr. Medeiros made a motion to approve the regular meeting minutes of August 4, 2009. Mr. Bombara seconded. All – Aye.
August 4, 2009 Exec. Session: Mr. Cohen made a motion to approve the Exec. Session Meeting Minutes of August 4, 2009 and retain all. Ms. Brouillette seconded. All – Aye.

7. Administrator’s Report
In the agenda is a memo from Mr. Guzinski dated August 18, 2009 regarding Fire Station Exhaust System, a letter from Wayne Salo dated July29, 2009 regarding Proposal for Architectural Services for a New Vehicle Exhaust Removal System as well as a rate schedule.
Mr. Guzinski discussed the Proposal for Architectural Services for a New Vehicle Exhaust Removal System. Mr. Medeiros made a motion to approve Dixon Salo Architects to perform design services for the construction of the fire system exhaust. Ms. Brouillette seconded. All – Aye.

8. Old/New Business
OLD BUSINESS

Mr. Hughes reported that a meeting was held on Thursday with himself, Mr. Guzinski, Ms. Dube and Mr. Lapham to begin to resolve some of the issues. He indicated that it was a very positive meeting.
NEW BUSINESS
Mr. Cohen suggests scheduling a meeting to discuss some of the changes suggested tonight regarding the ZBA.
Mr. Bombara noted concerns for the handling of the issues between Con
Com and the Board of Health and indicated that that will not happen again.

9. Executive Session – Contract Negotiations
Mr. Cohen made a motion to enter into Executive Session for the purpose of contract negotiations at 8:50 PM and to return to regular session for the purpose of adjournment. Mr. Medeiros seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye.
Mr. Cohen made a motion to come out of Executive Session for the purpose of adjournment at 10:25 PM. Mr. Medeiros seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye.

10. Adjournment
Mr. Cohen made a motion to adjourn the meeting at 10:25 PM. Mr. Medeiros seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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