BOS - September 1, 2009

BOS - September 1, 2009

Postby Suzanne Kane » Wed Aug 26, 2009 2:13 pm

Board of Selectmen
Agenda
September 1, 2009



7:00 pm
• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm
1. 43D Update – William Cundiff and Steve Zisk

7:20 pm
2. Wind Farm Status Report – Ed Taipale

3. Open STM Warrant

4. Discuss ZBA Vacancies

5. Minutes: August 18, 2009; Aug. 18, 2009 Exec. Session.

6. Administrator’s Report

7. Old / New Business

8. Executive Session – Contract Negotiations

9. Adjournment
________________________________________________________________________________
Future Agenda Items

Sept. 15th:
MTBE Discussion; Review & Release Executive Session Minutes

TBD: Policies; Wind Farm TIF; EDC; Personnel Policies & Procedures;
Anonymous Letter Policy

Note: All times are estimates unless denoted as a Hearing.
________________________________________________________________________________
________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
SEPTEMBER 1, 2009
Approved September 15, 2009

• Call to Order

Mr. Hughes called the meeting to order at 7:00 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, John Bombara, Scott Medeiros, Michael Guzinski (Executive Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Stephen Zisk (Planning/Conservation Agent), William Cundiff (Town Engineer), Shirley Mosczynski, Attorney Ed Taipale, Tom Mattson (Tribune), Donna Boyntan (Telegram and Gazette).

• Chairman’s Announcements
Chairman had no announcements.

• Citizen’s Forum
No citizens came forward.

1. 43 D Update – William Cundiff and Steve Zisk
In the agenda is a 08/27/09 – Expedited Permitting/43D Progress Report, the Fiscal & Economic Analysis of the Gilboa Street Area dated August 20, 2009, the Water Supply Study for the Douglas and Sutton Industrial Areas Draft dated August 20, 2009, a letter to Mr. Cundiff dated August 20, 2009 from the BETA Group regarding Sewer System Feasibility Study, a Certificate from the Secretary of Energy & Environmental Affairs on the Environmental Notification Form.
Mr. Cundiff gave a 43D Update. The grant has expired as of August 21, 2009. Draft final reports have been received and copies sent to the Board as well as Water and Sewer report. Feedback from Board is requested prior to preparing a final report. Mr. Cundiff discussed four recommendations. Mr. Zisk gave a Wind Farm update. Mr. Cundiff noted that at the next Planning Board Meeting there will be discussion regarding the adoption of a Wind Energy Conversion System Bylaw. Some discussion held. Ms. Brouillette commented that these reports are a lot of information that need some direction for the Town to take. She suggested that this Board as well as other Boards determine how to move forward. She noted that the Master Plan is close to 20 years old suggested it as a future Board agenda item. Mr. Medeiros suggested that Mr. Koff give a brief summary of each of the options. Mr. Cundiff indicated that after a particular route is determined that Mr. Koff would work with the implementation.

2. Wind Farm Status Report – Ed Taipale
In the agenda is a memo from Ms. Kane dated August 27, 2009 regarding Wind Farm Update.
This item was postponed to a future date.

3. Open STM Warrant
In the agenda is a memo from Mr. Guzinski dated August 25, 2009 regarding Special Town Meeting.
Mr. Guzinski recommends opening the Warrant for the Fall Special Town Meeting and closing the Warrant on Thursday, October 1, 2009. He recommends Monday, November 16, 2009 as the date for the Fall Special Town Meeting. He has contacted the Moderator and the Town Clerk and has confirmed the availability at the school for that date. Mr. Medeiros made a motion to set the date as recommended. Mr. Bombara seconded. All – Aye. Mr. Guzinski will prepare a draft list of Articles for the next meeting.

4. Discuss ZBA Vacancies
In the agenda is a letter from Attorney Ed Taipale dated August 24, 2009 regarding North Village North Street Douglas, MA Comprehensive Permit Application.
Mr. Hughes noted that as of the last meeting there have been two resignations on the ZBA. Some discussion held as to how to quickly fill these positions. The positions will be posted with a closing date of September 15, 2009. Feedback will be obtained from ZBA on how soon they need the Board to meet regarding appointments. Mr. Cohen suggested reviewing the expansion of the ZBA to 5 members and considering moving site plan review to Planning Board. He suggested getting feedback from these Boards. These could be possible Bylaw changes for the Special Town Meeting. Further discussion will be held at the next meeting.

5. Minutes: August 18, 2009; August 18, 2009 Exec. Session.
August 18, 2009: Mr. Medeiros made a motion to approve the Board of Selectmen Meeting Minutes of August 18, 2009 as presented. Mr. Bombara seconded. All – Aye.
August 18, 2009 Exec. Session: Mr. Medeiros made a motion to approve the Board of Selectmen August 18, 2009 Executive Session Minutes and retain. Mr. Cohen seconded. All – Aye.

6. Administrator’s Report
In the agenda is a memo from Ms. Kane dated September 1, 2009 regarding Octoberfest Appointment as well as an application for Boards/Commissions from Richard Rodgers, a memo to Tony St. Pierre dated June 10, 2009 regarding Octoberfest, a memo to Todd Bari dated June 10, 2009 regarding Personnel Board Applicant, a memo from Tony St. Pierre dated August 31, 2009 regarding Octoberfest, a memo from Ms. Kane dated August 27, 2009 regarding Board of Registrar’s Appointment, a memo from Ms. Kane dated August 27, 2009 regarding Application for Board/Committee.
Mr. Guzinski discussed the application for Mr. Richard Rodgers for the Octoberfest for a term ending June 30, 2011. Mr. Medeiros made a motion to appoint Richard Rodgers to Octoberfest for a term ending June 30, 2011. Mr. Bombara seconded. All – Aye.
Mr. Guzinski discussed appointment of Elaine Kelly to the Board of Registrars. He noted that due to a typo of 2011 which should have been 2012 he asked the Board for a vote to extend the term to 2012. Mr. Bombara made a motion to extend the term of Elaine Kelly to 2012. Mr. Medeiros seconded. All – Aye.
Mr. Guzinski discussed the updates on the Application for Boards/Committees form. He thanked Ms. Kane for her work on this. He asked the Board for feedback on the section regarding Board’s conduct. Some discussion held. Mr. Cohen suggested that the code of conduct should be treated as a policy issue as well and therefore go through the process of any policy change. This will be included on the next agenda for discussion. Any feedback prior can be directed to Ms. Kane. Mr. Medeiros suggested including on the form a section that indicates if the board/committee has alternate positions would applicant be interested in applying for that. Ms. Brouillette suggested including under Occupation/Title something which would indicate what a person’s profession was if they are retired or unemployed. Some discussion held. The Code of Conduct will be sent to all Chairs for feedback.

7. Old/New Business
OLD BUSINESS

Mr. Bombara noted that the Whitin Reservoir Watershed District now owns the lake as of yesterday. He thanked the Board for their work on this.
NEW BUSINESS
Ms. Brouillette suggested reviewing the legal cases.

8. Executive Session – Contract Negotiations
Mr. Medeiros made a motion to enter into Executive Session for the purpose of contract negotiations at 7:35 PM and to return to regular session for the purpose of adjournment. Mr. Cohen seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye.
Mr. Medeiros made a motion to come out of Executive Session for the purpose of adjournment at 8:28 PM. Mr. Cohen seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye.

9. Adjournment
Mr. Bombara made a motion to adjourn the meeting at 8:28 PM. Mr. Medeiros seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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