BOS - October 20, 2009

BOS - October 20, 2009

Postby Suzanne Kane » Thu Oct 15, 2009 1:32 pm

Board of Selectmen
Agenda
October 20, 2009


7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm
1. Pole Petition Hearing – North Street Plan # 7649377

2. Appointment – Police Department

7:15 pm
3. Appointment – Library Trustee Joint Appointment

7:20 pm

4. Recreation – Proposed Soccer Field at Martin Road Park

5. Appointment – Conservation Commission Alternate; Historical Commission

6. Fraud Policy – Second Review

7. Minutes: Sept. 29, 2009 Exec. Session; Oct. 6, 2009; Oct. 6, 2009 Exec. Session; October 13, 2009; Oct. 13, 2009 Exec Session

8. Administrator’s Report

9. Old/New Business

10. Executive Session – Litigation

11. Adjournment
___________________________________________________________________________________
Future Agenda Items:
Nov. 3rd:
Tax Classification; Meeting w/Town Moderator and Clerk; Assign Motions; Fraud Policy; Release Exec Session Minutes

Nov. 17th: Fire Dpt. Study

TBD: Policies; TIF Windfarm; EDC; Update Master Plan; Personnel Policies & Procedures; Municipal Calendar; Anonymous Letter Policy
____________________________________________________________________________________
____________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
OCTOBER 20, 2009
Approved October 3, 2009

• Call to Order

Mr. Hughes called the meeting to order at 7:00 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, John Bombara, Scott Medeiros, Michael Guzinski (Executive Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Chief Foley, Officer Jacob Schultzberg, Police Staff & Family Members, Roger Martinsen (National Grid Sr. Design Tech). Library Trustees – Pete Tetreault, Ellie Chesebrough, Barbara Gjeltema, Joseph Biagioni (Chair), and Barbara Van Reed. Applicants – Barbara Grimes-Smith and Kelley Buchanan. Recreation – Bob Saster (Chair), John Furno, and Joe Cicero. AXMen Soccer – Jack Blackford, Joe Gresian, and Mark Mungeam. Tom Mattson (Tribune), Ruth Vecchione (T & G).

• Chairman’s Announcements
No announcements.

• Citizen’s Forum
No citizens came forward.

1. 7:05 PM Pole Petition Hearing – North Street Plan #7649377
In the agenda is a letter dated September 25, 2009 and application regarding a pole petition Plan #7469377; memos regarding Pole Petition Review from Ms. Kane, Mr. Furno, Chief Foley, and Adelle Reynolds.
(After Item 2 taken out of order due to time)

Mr. Hughes opened the Pole Petition Hearing at 7:05 PM by reading the Pole Petition Plan # 7469377 to install a new P. 26-84 on public property to support the existing P.26. Mr. Roger Martinsen from National Grid was present to discuss this petition. Mr. Medeiros made a motion at 7:08 PM to close the Public Hearing. Mr. Cohen seconded the motion. All – Aye. Mr. Medeiros made a motion to approve the Pole Petition Plan #7469377 for North Street as presented. Ms. Brouillette seconded the motion. All – aye.

2. Appointment – Police Department
In the agenda is a memo from Chief Foley dated October 15, 2009.
(After Citizen’s Forum taken out of order due to time)

Chief Foley introduced Jacob Schultzberg and discussed his appointment to the Police Department as a part time officer. Mr. Cohen made a motion to appoint Mr. Schultzberg as a part time patrol officer. Mr. Medeiros seconded the motion. All – Aye. Chief thanked everyone for their support noting he has been elected Vice President at Large of the International Association of Chiefs of Police. Congratulations were offered to Chief Foley.

3. Appointment – Library Trustee Joint Appointment
In the agenda is a memo from Ms. Kane regarding Application for Library Trustees as well as applications from Barbara Grimes-Smith and Kelley Buchanan.
(After Item 6 taken out of order due to time)

The Library Trustees joined the meeting. The applications for Library Trustee for Barbara Grimes-Smith and Kelley Buchanan were discussed as well as the Trustees recommendation for Barbara Grimes-Smith. Both applicants came forward to discuss their applications. Some discussion held. Mr. Cohen made a motion to nominate Barbara Grimes-Smith as Library Trustee for a term ending May 2010. Mr. Medeiros seconded the motion. Roll Call Vote: Board of Selectmen: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye. Library Trustees: Ellie Chesebrough – aye, Pete Tetreault – aye, Barbara VanReed – aye, Joe Biagioni – aye, Barbara Geltema – aye.

4. Recreation – Proposed Soccer Field at Martin Road Park
In the agenda are memos regarding Recreation and the proposed soccer field at Martin Road Park.
The Recreation Committee and the AXMen Soccer Club joined the meeting to discuss leasing property for a proposed soccer field at Martin Road Park. Much discussion held.
It was the consensus of the Board that the Recreation Committee and AXMen Soccer Club work with the Executive Administrator to move forward on further exploring this issue.

5. Appointment – Conservation Commission Associate; Historical Commission
In the agenda is a memo from Ms. Kane regarding Appointments, an application from Tracy Sharkey for Conservation Commission, memo from Conservation Commission regarding Association Member Appointment, an application from Betsy Youngsma for Historical Commission, and a memo from David Kmetz regarding Appointment to Historical Society.
(After Item 1 taken out of order due to time)

Ms. Kane discussed the application for Tracy Sharkey to Conservation Commission. Some discussion held. Mr. Cohen made a motion to appoint Tracy Sharkey as an associate member to Conservation Commission for a term ending June 30, 2012. Mr. Bombara seconded the motion. All - aye.
Ms. Kane discussed the application of Betsy Yougsma for the Historical Commission. Mr. Cohen made a motion to appoint Betsy Youngsma to the Historical Commission for a term ending June 30, 2012. Mr. Medeiros seconded the motion. All – Aye.

6. Fraud Policy – Second Review
In the agenda is the Town of Douglas Anti – Fraud Policy and Response Program.
The Anti – Fraud Policy and Response Program was reviewed. Some discussion held.
Mr. Guzinski will look at the language of section 5.4.1 and 5.4.2. to include Executive Sessions.

7. Minutes: Sept. 29, 2009 Exec. Session; Oct. 6, 2009; Oct. 6, 2009 Exec. Session; Oct. 13, 2009; Oct. 13, 2009 Exec. Session
Sept. 29, 2009 Exec. Session: Mr. Medeiros made a motion to approve the September 29, 2009 Executive Session Minutes and retain 1A. Mr. Bombara seconded the motion. All – Aye.
Oct. 6, 2009: Mr. Medeiros made a motion to approve the October 6, 2009 Minutes. Ms. Brouillette seconded the motion. All – Aye.
Oct. 6, 2009 Exec. Session: Mr. Medeiros made a motion to approve the October 6, 2009 Executive Session Minutes and retain 10A and 10B. Mr. Bombara seconded the motion. All – Aye.
Oct. 13, 2009: Mr. Cohen made a motion to approve the October 13, 2009 Minutes. Ms. Brouillette seconded the motion. All – Aye.
Oct. 13, 2009 Exec. Session: Mr. Medeiros made a motion to approve the October 13, 2009 Executive Session and retain 2A and 2B. Ms. Brouillette seconded the motion. All – Aye.

8. Administrator’s Report
In the agenda is a memo from Mr. Cundiff regarding the Clean Energy Choice Funds, the Final Clean Energy Choice Community Matching Grant Agreement, and letters to Mr. Guzinski regarding the Renewable Energy Trust.
Mr. Guzinski discussed information in the agenda regarding Clean Energy Choice Funds. He noted that funds are available for the use of green energy projects. After discussions with the Town Engineer it is his recommendation that the Planning Board use these funds for costs associated with legal/consulting to move forward with the development of a Wind Energy Bylaw. If the funds are not used by November 1 the Town will lose them. Mr. Medeiros made a motion to use the Clean Energy Choice Funds as recommended by the Executive Administrator. Mr. Bombara seconded. All – Aye.

9. Old/New Business
OLD BUSINESS

Ms. Brouillette noted an article in which the Town of Lancaster has installed a wind turbine to supply municipal energy needs. She asked if the Board could have an update on any progress made on looking at alternative sources of power to reduce energy costs for municipal use in Douglas. Mr. Guzinski will ask Mr. Cundiff about this and report back to the Board.
NEW BUSINESS
None.

10. Executive Session – Litigation
Mr. Medeiros made a motion to enter into Executive Session at 8:12 PM for the purpose of litigation and to return to Regular Session for the purpose of adjournment. Mr. Cohen seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye. Mr. Medeiros made a motion to come out of Executive Session for the purpose of adjournment at 10:18 PM. Mr. Cohen seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye.

11. Adjournment
Mr. Cohen made a motion to adjourn the meeting at 10:18 PM. Mr. Bombara seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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