BOS - November 3, 2009

BOS - November 3, 2009

Postby Suzanne Kane » Thu Oct 29, 2009 10:52 am

Board of Selectmen
Agenda
November 3, 2009

7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm
1. Tax Classification Hearing

7:15 pm
2. STM Review – Moderator and Town Clerk

7:20 pm
3. Housing Production Plan 2009 – William Cundiff

7:30 pm
4. Health Insurance Discussion – Deb Young (USI)

5. Assign Motions

6. Fraud Policy – 3rd Review

7. Special State Primary / Special State Election

8. Housing Partnership Gift Account

9. Re-advertise School Project

10. Minutes – October 20, 2009; October 20, 2009 Exec Session

11. Administrator’s Report

12. Old / New Business

13. Executive Session – Contract Negotiations / Personnel

14. Adjournment
________________________________________________________________________________________
Future Agenda Items:
Nov. 17th:
Fire Dept. Study; Personnel Policies; Release Executive Session Minutes
Dec. 1st: Liquor License Renewals
Dec. 15th: All other License Renewals
TBD: Policies, EDC, Update Master Plan, Municipal Calendar, Anonymous Letter Policy
_________________________________________________________________________________________
_________________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
NOVEMBER 3, 2009
Approved November 11, 2009

• Call to Order

Mr. Hughes called the meeting to order at 7:03 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, John Bombara, Scott Medeiros, Michael Guzinski (Executive Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Keith Menard (Moderator), Chris Furno (Town Clerk), Jack Blatchford (Assessor Chair), Scott Meizen (Assessor), Ida Ouillette (Assistant Assessor), William Cundiff (Town Engineer), Deb Young (USI), Ruth Vecchione (T&G), Tom Mattson (Tribune).

• Chairman’s Announcements
No announcements.

• Citizen’s Forum
No citizens came forward.

1. 7:05 PM Tax Classification Hearing
In the agenda is the FY10 Classification Hearing document and copy of the notice.
Mr. Hughes opened the Public Hearing for Tax Classification. Mr. Jack Blatchford, Mr. Scott Meizen and Ms. Ida Ouillette jointed the meeting. Mr. Blatchford noted that the Board has recommended staying with the single tax rate for the Town of Douglas. It is anticipated that the tax rate for 2010 will be $11.77 per $1,000 which will be an increase of $.95. He noted that although the tax rate is going up the values are going down. Some discussion held. Mr. Medeiros made a motion to close the Public Hearing. Mr. Cohen seconded the motion. All – Aye. Mr. Medeiros made a motion to accept the recommendation. Mr. Cohen seconded. All – aye.

2. STM Review – Moderator and Town Clerk
In the agenda is the Special Town Meeting Warrant.
Mr. Keith Menard and Ms. Chris Furno joined the meeting and discussed the Special Town Meeting Warrant. Mr. Menard discussed taping an introduction to Town Meeting and invited the members of the Board to come in and record a preview. If interested contact Mr. Menard.

3. Housing Production Plan 2009 – William Cundiff
In the agenda is the Housing Production Plan 2009.
Mr. Cundiff joined the meeting to discuss the Housing Production Plan 2009. In addition, he noted a map included in the plan which was developed when the Master Plan Committee was still in existence and it identifies priority areas within the Town that might be ideal for affordable housing. He also noted the Implementation Strategies which encourages the Town to adopt zoning and work towards the 10 percent goal of affordable housing. He noted that the ZBA closed the hearing for North Village at the last meeting and will be making a decision by the end of the year. He noted that the goal is to submit this plan to DHCD in its final format so that credit can be taken for the units created by North Village. Some discussion held. The importance of getting the Housing Authority populated and functioning was noted. It was recommended that further review of the Housing Authority be done at the December 15, 2009 Board of Selectmen Meeting. It was suggested that a letter be sent to the Governor’s Office regarding his appointment to the Committee. Ms. Brouillette made a motion to approve the Housing Production Plan 2009. Mr. Bombara seconded the motion. All – Aye.

4. Health Insurance discussion – Deb Young (USI)
In the agenda is a memo from Debra Young with an attached update.
Ms. Debra Young joined the meeting to discuss the increase in insurance rates which affects the retirees. She noted a similar Harvard Pilgrim product that will have reduced premiums. She recommends a benefit fair to explain the changes to the people involved. Some discussion held. Mr. Medeiros made a motion to add the Harvard Pilgrim Retiree Plan to the Town’s list of plans. Mr. Bombara seconded the motion. All – Aye.

5. Assign Motions
In the agenda is the list of Special Town Meeting Motions and Presenters.
(After Item 2 taken out of order due to time).

Mr. Guzinski reviewed the Motions and Presenters in the packet. He noted that Town Counsel has indicated that with regard to Article 2 a two thirds vote is needed for moving funds out of the stabilization account as well as into it. The motions were assigned as follows: Article 1 – Ms. Brouillette, Article 2 – Mr. Medeiros, Article 3 – Mr. Hughes, Article 6 – Mr. Bombara in a joint effort.

6. Fraud Policy – 3rd Review
In the agenda is the Anti-Fraud Policy and Response Program.
Mr. Medeiros made a motion to approve the Fraud Policy. Mr. Bombara seconded the motion. All – Aye.

7. Special State Primary/Special State Election
In the agenda is the Warrant for Special State Primary and Warrant for Special State Election.
(After Citizen’s Forum taken out of order due to time).

Mr. Guzinski discussed the Warrants for Special State Primary and State Election. Mr. Cohen made a motion to approve. Mr. Bombara seconded. All – Aye.

8. Housing Partnership Gift Account
In the agenda is a memo from Ms. Kane regarding Gift Account as well as several memos regarding Housing Partnership and copies of Selectmen’s Meeting Minutes from August 17, 1988, December 2, 1987, December 16, 1987, and July 12, 1989.
Mr. Guzinski noted that the Town Accountant has been working to clean up old accounts including gift accounts that have not been expended. He noted the Housing Partnership Gift Account in the amount of $4,000 which was set up to address the impact of the Fire Department and Water and Sewer for Haywood Landing. He noted that the funds were never dispersed and after discussions with the departments involved it is his recommendation that the funds be split between the two departments. It was noted that the funds could be put toward specific departmental purposes. It was suggested that Mr. Guzinski discuss with the department heads and report back at the next meeting.

9. Re-advertise School Project
In the agenda is a memo from Mr. Guzinski regarding the School Building Project and attached legal notices for Request for Services (OPM) and revised timeline.
Mr. Guzinski discussed the school building project and the process of moving forward for the OPM services. He noted concerns which lead to the recommendation of the School Building Committee to re-advertise. Mr. Cohen further discussed the process. Some discussion held. Mr. Bombara made a motion that due to procedural concerns with respect to the bidding undertaken pursuant to the Request for Services for an owner’s project manager for the Douglas Intermediate/Elementary School Project, that the bids submitted in response to the Request for Services be rejected to allow the Town to reevaluate the process and undertake a new procurement as necessary. Mr. Medeiros seconded the motion. All – Aye.

10. Minutes – October 20, 2009; October 20, 2009 Exec. Session
October 20, 2009:
Mr. Medeiros made a motion to approve the Board of Selectmen minutes of October 20, 2009. Ms. Brouillette seconded the motion. All – Aye.
October 20, 2009 Exec. Session: Mr. Medeiros made a motion to approve the Board of Selectmen Executive Session minutes of October 20, 2009 and retain all. Mr. Bombara seconded the motion. All – Aye.

11. Administrators Report
In the agenda is a memo from Ms. Kane regarding ConCom Appointment as well as a memo from Conservation Commission the application of Kelley Donley.
Mr. Guzinski noted the Conservation Commission’s request that the Board of Selectmen consider the application of Kelley Donley for an associate nonvoting member of the Conservation Commission. The appointment would be for a term ending 2010. Mr. Medeiros made a motion to appoint Kelley Donley. Mr. Cohen seconded the motion. All – Aye.
Mr. Guzinski advised the Board that his current employment contract expires on March 14, 2010. He indicated that as part of his current agreement he is required to serve formal notice to the Board four months prior, therefore he has given all members a copy of such notice as well as a copy of his current contract.

12. Old/New Business
OLD BUSINESS

There was no old business.
NEW BUSINESS
There was no new business.

13. Executive Session – Contract Negotiation/Personnel

Mr. Medeiros made a motion to enter into Executive Session at 8:00 PM for the purpose of contract negotiations and personnel and to return to Regular Session for the purpose of adjournment. Mr. Cohen seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye. Mr. Medeiros made a motion to come out of Executive Session for the purpose of adjournment at 9:44 PM. Mr. Cohen seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye.

14. Adjournment
Mr. Cohen made a motion to adjourn the meeting at 9:44 PM. Ms. Brouillette seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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