BOS - November 17, 2009

BOS - November 17, 2009

Postby Suzanne Kane » Thu Nov 12, 2009 2:58 pm

Board of Selectmen
Agenda
November 17, 2009

7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm
1. “Safer” Grant – Chief Gonynor

2. Gift Account – Housing Partnership

3. Code of Conduct – Amendment

4. Release Executive Session Minutes

5. BOS Municipal Calendar Review

6. Minutes; Nov. 3, 2009; and Nov. 3, 2009 Exec. Session

7. Administrator’s Report

8. Old/New Business

9. Executive Session – Personnel

10. Adjournment
______________________________________________________________________________________
Future Agenda Items

Dec. 1st :
Liquor License Renewals; Personnel Policies; Proposed Weigher Appointment

Dec. 15th: All other License Renewals; Housing Plan – Housing Authority

TBD: Policies; Fire Study; EDC; Update Master Plan; Anonymous Letter Policy
______________________________________________________________________________________
______________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
NOVEMBER 17, 2009
Approved December 1, 2009

• Call to Order

Mr. Hughes called the meeting to order at 7:01 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, John Bombara, Scott Medeiros, Michael Guzinski (Executive Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Chief Foley, Chief Gonynor.

• Chairman’s Announcements
Congratulations to Chief Foley and the Department for receiving the 2009 Massachusetts Law Enforcement Challenge Award for Excellence in Traffic Enforcement.

• Citizen’s Forum
No citizens came forward.

1. “Safer” Grant – Chief Gonynor
In the agenda is a letter from Chief Gonynor dated 11/12/09 and the document Cost Sharing Requirement Waived in Safer Grant.
Chief Gonynor discussed the “Safer” Grant. This is a two year grant in the amount of 210 million dollars. Receiving the grant would allow for the funding of some full time fire fighters at 100 percent, however it is only for a two year period and it is a requirement of the grant that the Town continues to fund for one year after. Some discussion held. Concerns noted with sustaining the funding after the two year period. It was the consensus of the Board to support the Chief in writing the grant. Ms. Brouillette suggested bringing a timeline of what is involved and when decisions would have to be made. Chief Gonynor will have further information for the next meeting.

2. Gift Account – Housing Partnership
In the agenda is a letter from Chief Gonynor dated 11/12/09 and a memo from Ms. Kane dated 11/13/09.
Mr. Guzinski noted that as requested he has contacted the Fire Chief as well as the Water & Sewer Systems Manager in regards to what their preferences would be for the utilization of the gift account – Housing Partnership funds. Chief Gonynor has requested that the funds be used for the online training. Water & Sewer has requested to utilize the funds for industry tools. Mr. Medeiros made a motion to approve the utilization of the funds as outlined in the packet. Mr. Bombara seconded the motion. All – Aye.

3. Code of Conduct – Amendment
In the agenda is a memo from Ms. Kane dated 11/13/09 as well as the Town of Douglas approved Code of Conduct and a memo from Michael Yacino dated 11/2/09.
Ms. Kane discussed the Code of Conduct Amendment and further recommendations. Mr. Cohen made a motion to approve amending the Code of Conduct with additions made to Section 8 and corrections made to Section 11 as presented. Mr. Bombara seconded the motion. Further discussion held. Mr. Medeiros suggested striking “and only” from the proposed addition to Section 8. Mr. Cohen amended his motion to include striking “and only” from the proposed addition to Section 8. Mr. Bombara seconded. All – Aye.

4. Release Executive Session Minutes
In the agenda is a memo from Ms. Kane dated 11/13/09.
Mr. Guzinski noted that included in the packet are the Executive Session Minutes. He is recommending that all items that are highlighted in yellow be retained and all other items be released. Mr. Medeiros made a motion to release the Executive Session Minutes as outlined and retain the yellow highlighted. Mr. Cohen seconded the motion. All – Aye.

5. BOS Municipal Calendar Review
In the agenda is a memo from Ms. Kane dated 11/13/09 with an attached Municipal Calendar.
Ms. Kane discussed the BOS Municipal Calendar. She indicated that if anyone can think of anything else that needs to be included to let her know. Ms. Brouillette suggested including some of the budget preparation times.

6. Minutes: Nov. 3, 2009; and Nov. 3 Exec. Session
Nov. 3, 2009:
Mr. Medeiros made a motion to approve the Board of Selectmen Meeting Minutes of November 3, 2009 regular session. Ms. Brouillette seconded. All – Aye.
Nov. 3, 2009 Exec. Session: Mr. Medeiros made a motion to approve the minutes of the November 3, 2009 Executive Session and retain. Mr. Bombara seconded. All – Aye.

7. Administrator’s Report
Mr. Guzinski gave an update on the bid for the Fire Station exhaust system. A recommendation for approval should be forth coming in about a month.
Mr. Guzinski noted that the Special Act has been approved by the Legislature.

8. Old/New Business
OLD BUSINESS

Mr. Hughes noted that with regard to last night’s Special Town Meeting and Article 3, the Planning Board was not in a position at that time to vote on that. Therefore, it was felt that the Article should be passed over and brought up again at the Annual Town Meeting. Since this was not slated to begin until July 1, 2010, postponement will not make a difference. It was suggested that a representative of this Board attend the Planning Board’s Public Hearing regarding this issue. In addition, it was suggested that a letter be sent to the Planning Board and ZBA communicating the issues and time frame.
Mr. Cohen noted an issue with the Day Care that leases space upstairs. He suggests that this Board be a party to the results of any investigations that take place.

9. Executive Session – Personnel
Mr. Medeiros made a motion to enter into Executive Session at 7:42 PM for the purpose of personnel and to return to Regular Session for the purpose of adjournment. Mr. Cohen seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye. Mr. Medeiros made a motion to come out of Executive Session for the purpose of adjournment at 8:35 PM. Mr. Cohen seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye, Mr. Bombara – aye, Mr. Medeiros – aye.

10. Adjournment
Mr. Medeiros made a motion to adjourn the meeting at 8:35 PM. Mr. Cohen seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
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Suzanne Kane
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