BOS - December 1, 2009

BOS - December 1, 2009

Postby Suzanne Kane » Wed Nov 25, 2009 9:07 am

Board of Selectmen
Agenda
December 1, 2009


7:00 PM

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:02 PM
1. Appointment – Chief Foley

7:05 PM
2. Appointment – Weighers, Measurers & Surveyors of Commodities

7:15 PM
3. Personnel Policies and Procedures – 1st Review

4. Approve and Execute TIF Documents

5. Change of Hours – Whitinsville Fish & Game

6. Liquor License Renewals

7. Minutes: Nov. 17, 2009; Nov. 17, 2009 Exec. Session

8. Administrators Report

9. Old/New Business

10. Executive Session - Personnel

11. Adjournment
________________________________________________________________________________
Future Agenda Items

Dec. 15th:
All other Lic. Renewals; Housing Plan – Housing Authority

TBD: Policies; Fire Study; EDC; Update Master Plan; Anonymous Letter Policy
_________________________________________________________________________________
_________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
DECEMBER 1, 2009
Approved December 15, 2009

• Call to Order

Mr. Hughes called the meeting to order at 7:00 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, John Bombara, Michael Guzinski (Executive Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Chief Foley, Officer Keith Stratton, other Police staff and family, Chris Furno (Town Clerk), Betty Ann McCallum.
ABSENT: Scott Medeiros

• Chairman’s Announcements
Mr. Hughes noted congratulations to Chief Foley and the Police Department for receiving the AAA Silver Award in recognition of outstanding achievement in traffic safety as well as the award for twelve years with no pedestrian fatalities.

• Citizen’s Forum
No citizens came forward.

1. Appointment – Chief Foley
In the agenda is a memo from Chief Foley dated November 23, 2009 regarding Full Time Appointment.
Chief Foley discussed the recent problems with missing children and commended the Police Department and other agencies for the actions taken to locate them. He also discussed the appointment of Keith Stratton. Mr. Cohen made a motion to appoint Keith D. Stratton to the position of full time Patrolman. Mr. Bombara seconded the motion. All – Aye. Mr. Stratton was then sworn in by the Town Clerk.

2. Appointment – Weighers, Measurers & Surveyors of Commodities
This item was tabled until the next meeting.

3. Personnel Policies and Procedures – 1st Review
In the agenda is a memo from Mr. Guzinski dated October 19, 2009 regarding Personnel Policies and Procedures as well as a copy of the Personnel Policies and Procedures for the Town of Douglas MA.
(After Item 6, taken out of order due to time).
Ms. Betty Ann McCallum from the Personnel Board joined the meeting to discuss the Personnel Policies and Procedures. Mr. Guzinski noted that there are some recommendations by Town Counsel due to some changes in the law that will be reviewed and incorporated into the policies. Thanks to the Personnel Board for all their work on this comprehensive document. Mr. Cohen suggested putting the document on the web site for employees to review.

4. Approve and Execute TIF Documents
In the agenda is a memo from Mr. Guzinski dated November 25, 2009 regarding Final TIF Agreement as well as the Tax Increment Financing Agreement between the Town of Douglas and American Pro Wind, LLC.
(After Item 2, taken out of order due to time).
Mr. Guzinski noted that the TIF agreement was included in the packet and discussed the process that would ensue should the Board approve the agreement tonight. Mr. Cohen made a motion to approve the Tax Increment Financing Agreement between the Town of Douglas and American Pro Wind, LLC as presented. Ms. Brouillette seconded the motion. All – Aye.

5. Change of Hours – Whitinsville Fish & Game
In the agenda is a memo from Ms. Kane dated November 24, 2009 regarding Change of Hours as well as a copy of State Liquor Sales Hours Chapter 138 and a letter from Ralph True, Whitinsville Fish and Game Club dated November 3, 2009 and memos from Chief Foley regarding Change of Hours.
Ms. Kane discussed the change of hours request from Whitinsville Fish & Game. She noted Chief Foley’s recommendation to keep the hours the same as the Beagle Club. It was suggested that the owner/applicant as well as Chief Foley be invited to the next meeting to further discuss this issue.

6. Liquor License Renewals
In the agenda is a memo from Ms. Kane dated November 25, 2009 regarding Liquor License Renewals as well as the list of All Liquor Licenses.
Ms. Kane discussed the liquor license renewals. She noted that Chief Gonynor will be giving her a list of inspections. Mr. Bombara made a motion to approve the liquor licenses as presented with the recommendations of the Fire Chief. Mr. Cohen seconded the motion. All – Aye.

7. Minutes: Nov. 17, 2009; Nov. 17, 2009 Exec. Session
Nov. 17, 2009: Mr. Cohen made a motion to approve the meeting minutes of November 17, 2009 as presented. Ms. Brouillette seconded the motion. All – Aye.
Nov. 17, 2009 Exec. Session: Mr. Cohen made a motion to approve the Executive Session Meeting Minutes of November 17, 2009 and retain all. Ms. Brouillette seconded the motion. All – Aye.

8. Administrators Report
In the agenda is a memo from Mr. Guzinski dated November 25, 2009 regarding FAA Contract & Economic Development Grant, a letter dated November 30, 2009 from Dixon Salo Architects, copy of Chapter 145 an Act establishing a Town Administrator and a Municipal Finance Department in the Town of Douglas.
Mr. Guzinski noted that Mr. Michael Daley was brought on to assist in the TIF document process and that as part of the TIF process the proponent has agreed to give the Town $15,000 to pay for those services. He indicated that those funds will not become available until June and he requested that the Board consider utilizing funds from the economic development gift account. Mr. Cohen made a motion to use funds from the economic development gift account as outlined by Mr. Guzinski. Mr. Bombara seconded the motion. All – Aye.
Mr. Guzinski discussed the bids for the exhaust system for the Fire Department. He recommends the Board approve executing a contract with Murphy Specialty for the exhaust system in the amount of $36,000. Mr. Cohen made a motion to approve executing a contract in the amount of $36,000 with Murphy Specialty as presented. Ms. Brouillette seconded the motion. All – Aye.
Mr. Guzinski noted that the Special Act for a Town Administrator and Municipal Finance Department has been signed by the Governor.

9. Old/New Business
OLD BUSINESS
Ms. Brouillette reported on the 11 Town Boards of Selectmen Meeting. The Economic Development Council is moving forward with the joint venture with the Blackstone Valley Chamber of Commerce. It has been suggested that funding for this could be to convert the expiring Worcester County assessment over to use for regional projects. Letters of support will be further discussed at the next meeting.
NEW BUSINESS
There was no new business.

10. Executive Session – Personnel
There was no Executive Session.

11. Adjournment
Mr. Bombara made a motion to adjourn the meeting at 7:32 PM. Mr. Cohen seconded the motion. All – Aye.

Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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