1/9/2007 - Meeting Minutes

1/9/2007 - Meeting Minutes

Postby Maria Lajoie » Tue Mar 13, 2007 8:41 am

The meeting was called to order at 7:00 PM.

ATTENDANCE
Chairman Richard Vanden Berg, Jr., Vice Chairman Ernest R. Marks, Linda Brown, Daniel Heney, Mark Mungeam, Joel Rosenkrantz, Roy Swenson, William Cundiff (Town Engineer), Stephen Zisk (Planning/Conservation Agent), Ann Marie Flanagan (Administrative Secretary)

7:03 PUBLIC HEARING CONTINUED: NORTHEAST WIRELESS SERVICES, LLC & OMNIPOINT COMMUNICATIONS
Application for a Proposed Wireless Service Facility
Located at 436-440 Northeast Main Street
• Bryan Wilson of Northeast Wireless Services, LLC was present to discuss this application.
• Cundiff stated that the plan needs a full boundary survey with meets and bounds, proposed easement and facility location. There are currently no meets and bounds for this facility.
• Vanden Berg suggested Bryan Wilson relay the concerns with the meets and bounds to the client and have the client’s surveyor contact the Town Engineer to clarify.
• Rosenkrantz asked if there was a deed restriction on preserving vegetative buffer?
• Wilson replied that there was no reference to the vegetative buffer on the drawing, only on the GIS map. Applicant will add to the plan.
• Wilson reviewed comments from William Cundiff in his letter dated December 5, 2006 regarding the permit application. The fall zone is based on the highest structure. The tower is on leased parcel of land. The bottom is engineered so that it would fall over on itself 200 ft. away from the property line.
• Cundiff stated that the cell tower meets and bounds are not surveyed therefore the location of the tower is unknown. He suggested conditioning the deed to restrict construction of the tower within the fall zone.
• Wilson stated that the same person owns the land inside and outside the square. The tower has to be 300 ft. away from any property.
• Cundiff stated that although the structure of the pole is the strongest pole, would it be as strong if it were on a soft soil? And should the Planning Board solicit a study on the structural design?
• Wilson stated that all the poles are made to order; the manufacturer will custom design the pole to standards provided by the customer. The tower is ordered based on needs and approval from the Planning Board.
• Cundiff stated that he would like to get the design in advance to determine if it is a viable project.
• Wilson stated that he will order a specific monopole but does not have the geotechnical specifications. He can provide the structural engineering specifications for other towers that have been built, but they will not be the same as the one that will be built for this project.
• Cundiff asked if the abutters have been contacted.
• Wilson stated that they have not because it is an unreasonable burden. There are existing sites in the area but there is a gap in T-Mobile’s service. No other site can provide service for this gap.
• Rosenkrantz asked if there was a benefit to the town.
• Wilson stated that there is a proven track record of cell phones saving lives; customers can get internet high speed wirelessly; there will be lowered costs; etc. Other carriers will need this site eventually.
• Rosenkrantz stated that there is a consumer-based advantage only.
• Cundiff asked if there were any other sites the applicant could lease to cover the gap in T-Mobile’s coverage.
• Wilson stated that in order to cover a gap in service he would first look for an existing tower, next he would look for an existing building or structure, and lastly he would resort to building a new tower.
• The Planning Board members requested information on the Chesborough cell tower for the next meeting.
• Scott Hefferman, engineer for T-Mobile, distributed a handout showing cell phone coverage for the area. Using every site within a 3-mile radius, T-Mobile would still not be able to provide full coverage.
• Wilson stated that there will be a balloon test, open to the public, on Saturday January 13, 2007 from 8:00am-12:00pm.
• A MOTION to continue the Public Hearing on February 13, 2007 at 7:00 pm was made by Heney; seconded by Marks. VOTE UNANIMOUS.

8:07 PUBLIC HEARING CONTINUED: PROVIDENCE 538, LLC
71-73 Manchaug Street
• Cheryl Peterson of Heritage Design Group was present to discuss this application. The applicant asked for a vote to issue a special permit to have a duplex built in a residential zone.
• A MOTION to close the Public Hearing was made by Marks; seconded by Heney. VOTE UNANIMOUS.
• A MOTION to grant the Special Permit as presented was made by Heney; seconded by Marks. AYE: 5, NAY: 1, ABSTAIN: 1. MOTION CARRIED.

8:16 DISCUSSION: Road Acceptances
• Cundiff stated that the Planning Board should review/read over, and share with the selectmen, the handout on Public Street layout and acceptances. Discussion will continue on January 23, 2007 at 7:15 pm.

8:17 DISCUSSION: Colonial Estates
• Cundiff stated that there is only $1000 available, no surety, and all lots have been released.
• Marks stated that nearly every catch basin has been rebuilt by the Town of Douglas and the road is failing.
• Cundiff stated that according to current policy, the Planning Board must make a recommendation to the selectmen.
• Rosenkrantz suggested recovering the funds to repair the road prior to acceptance.
• Brown stated that the town is taking risks repairing catch basins.
• Cundiff stated that it is premature to approve the road and he should contact town council and discuss the expenses.
• By CONSENSUS the Planning Board requests that Cundiff send a letter Billou/Kent stating the concerns and that more time is needed to evaluate the project.

8:25 DISCUSSION: Whispering Pines
• Randy Kibbe was present to discuss this item. A certificate of compliance and warrant article have been obtained and copied to Cundiff.
• Swenson stated that the Board had discussed having the road go through one winter and see what happens.
• Cundiff stated that he has reviewed the documents given to him and the one or two remaining items can be conditions. The road is substantially complete and will be monitored. The applicant is pushing for the May 2007 meeting.
• By CONSENSUS the Planning Board accepts the road with the understanding that a few items will continue to be monitored.

8:30 DISCUSSION: Shady Knoll Estates II
• Cundiff stated that currently there is no certificate of compliance. By CONSENSUS, the Planning Board requests Cundiff send a letter to the applicant stating that the Planning Board cannot support the road acceptance now because there are a number of outstanding issues.

8:35 DISCUSSION: Reduced Lot Frontage Bylaw
• Scott Medeiros was present to discuss his e-mail dated January 4, 2007 regarding Mr. Patrick Shay’s 18+acre parcel of land.
• Marks, Rosenkrantz and Swenson stated that it was a good idea on the surface. Brown and Mungeam would like to wait and see a proposed plan.

8:07 PUBLIC HEARING CONTINUED: WEBSTER DEVELOPMENT
Application for a Multi-Family Use Special Permit
(Two duplex units)
13 Charles Street
• Mike Yerka of Yerka engineering was present to discuss this application. Conservation Commission suggested that some changes be made and they will be added to the plan.
• Zisk stated that the applicant is creating two lots, which will need two special permits.
• Mungeam stated he would like to see more buffers. There are no grading buffers at all so that the fill does not spill over the property line.
• Jason Bourgeous (abutter) would like to keep some sort of buffer because it is tight.
• A MOTION to continue the Public Hearing on Tuesday January 23, 2007 at 8:15 pm was made by Heney; seconded by Marks. VOTE UNANIMOUS.

9:00 ANR PLAN: KENNETH & JULIANN M. FISHER, PAUL C. & ELIZABETH L. KELLY, RAYMOND R. & ANN E. BUONO
Fairway View Drive (#8, #14 & #18)
• Scott Medeiros was present to discuss this application. The applicants (three neighbors) have agreed to adjust their lot lines.
• A MOTION to endorse this ANR Plan as presented was made by Heney; seconded by Rosenkrantz. VOTE UNANIMOUS.

9:11 ANR PLAN: TIMOTHY P. & DIANE M. MURRAY
Parker Road and Bigelow road
• Scott Medeiros was present to discuss this application. The plan located Bigelow Road and creates a layout for each road. It does not accomplish width, grade or construction.
• Zisk stated that this ANR creates two non-buildable lots.
• A MOTION to endorse this ANR Plan as presented was made by Heney; seconded by Rosenkrantz. AYE: 5, NAY: 1, ABSTAIN: 1. MOTION CARRY.

9:20 DISCUSSION: “Nature View Estates”
• Cundiff stated that the maintenance bond expires tomorrow. A renewal certificate is needed and needs to be forwarded to Town Council.
• A MOTION to authorize Cundiff to access the maintenance bond for Nature View Estates on behalf of the Planning Board by 12:00 PM on January 10, 2006, if Town Council does not agree with the revised submittal, was made by Brown; seconded by Swenson. VOTE UNANIMOUS.

9:30 ANR PLAN: MERRITT TETREAULT
Davis Street
• Bruce Williams of Guerrierre & Halnon was present to discuss this application.
• Cundiff stated that the ANR needed endorsement because a not was added to the plan.
• A MOTION to endorse this ANR Plan with the modification was made by Marks; seconded by Heney. AYE: 5, ABSTAIN: 2. MOTION CARRY.

9:32 DISCUSSION: Meeting Minutes October 10, 2006
• A MOTION to accept the minutes as amended was made by Swenson; seconded by Rosenkrantz. VOTE UNANIMOUS.

9:40 DISCUSSION: Meeting Minutes October 24, 2006
• A MOTION to accept the minutes as amended was made by Marks; seconded by Swenson. VOTE UNANIMOUS.

9:41 DISCUSSION: Meeting Minutes November 13, 2006
• A MOTION to accept the minutes as amended was made by Rosenkrantz; seconded by Brown. AYE: 4, ABSTAIN: 3. MOTION CARRIED.

9:45 DISCUSSION: Meeting Minutes November 28, 2006
• A MOTION to accept the minutes as amended was made by Heney; seconded by Brown. VOTE UNANIMOUS.

9:50 DISCUSSION: Oak Street
• Vanden Berg stated that there are three sugar maple trees in from of Leon Moscinski’s house that are diseased and that he would like to remove.
• The Planning Board authorizes that a letter be sent to Leon to schedule time for him to attend a meeting to discuss this issue as a Public Hearing.

ADJOURNMENT
At 9:52 pm, a MOTION to adjourn the meeting was made by Rosenkrantz; seconded by Heney. VOTE UNANIMOUS.

Respectfully submitted,
Community Development Department

Ann Marie Flanagan
Administrative Secretary
Maria Lajoie
Maria Lajoie
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