11/25/2008 - Meeting Minutes

11/25/2008 - Meeting Minutes

Postby Maria Lajoie » Mon Dec 15, 2008 9:29 am

A meeting of the Planning Board was called to order on Tuesday, November 25, 2008 at 7:00 PM.

ATTENDANCE
Present: Richard Vanden Berg (Chairman), Linda Brown, Roy Swenson, Ernest Marks (Vice-Chairman), William Cundiff (Town Engineer), Stephen Zisk (Planning/Conservation Agent), Lisa Lannon (Recording Secretary).
Absent: David St. George, Mark Mungeam, Eben Chesebrough.

7:00 PM OFFICIAL GIS ZONING MAP
A letter from Cartographic Associates regarding the development of an official GIS Zoning Map was reviewed. Ms. Brown made a motion to authorize Cartographic Associates to move forward with the development of an official GIS Zoning Map for the amount of $4,375.00 as outlined in their letter dated October 29, 2008. Mr. Marks seconded the motion. Vote was unanimous.

7:06 PM 2009 MEETING SCHEDULE
The 2009 Planning Board Meeting Schedule was reviewed. Mr. Marks made a motion to approve the schedule with the elimination of July 14, November 24 and December 22, 2009 meetings. Ms. Brown seconded the motion. Vote unanimous.

7:08 PM “STONEGATE ESTATES” EARTH REMOVAL PERMIT
Mr. Kevin Rafferty from KTKM Realty was present to discuss Stonegate Estates Earth Removal Permit. Correspondence noted: November 21, 2008 letter from Mr. Rafferty requesting an extension, November 24, 2008 letter from James Pyne to Mr. Rafferty regarding willingness to stager truck routes, and November 24, 2008 letter from Ms. Perrin to the Planning Board regarding excessive truck traffic.
Mr. Marks made a motion to extend the Earth Removal Permit # 02-02 ER for Stonegate Estates to December 2010. Ms. Brown seconded. Vote unanimous.
Mr. Rafferty noted the challenges for the trucks of taking alternate routes. It was the consensus of the Board that a letter be sent to Ms. Perrin indicating that the operation was within the limits set by the special permit.

7:15 PM “WILLIAM ESTATES” SUBDIVISION NORTHEAST MAIN STREET: REQUEST FOR AN EXTENSION FOR COVENANT
Mr. Colin Haire and Ms. Debra Dunleavy were present to discuss William Estates. Ms. Dunleavy distributed copies of the current covenant, the proposed covenant and the minutes in which the current one was approved. She reviewed the proposed changes and indicated that it was their understanding that they would have a two year time limit from when the bond was posted, however, the current covenant is date definitive for November 30, 2008. Discussion held. (Mr. Swenson recused himself from this project). Mr. Marks made a motion to accept the changes in the covenant as presented. Ms. Brown seconded the motion. Vote: Yes – 3, No – 0. Motion carried.

7:25 PM ROAD ACCEPTANCE STATUS: SMITH HILL WAY, SHADY KNOLL ESTATES II, KINGWOOD ESTATES & DEER CROSSING PHASES I &II
Mr. Cundiff discussed the status of Kingwood Estates, Shady Knoll Estates II, Deer Crossing Phases I and II, and Smith Hill Way. He noted concerns with the lack of progress with some of these. Discussion held.

7:36 PM ANR PLAN THOMAS SCHWARTZ SOUTHEAST MAIN STREET
The ANR Plan for Thomas Schwartz Southeast Main will be postponed until December 9, 2008.

7:40 PM “WILLIAM ESTATES” SUBDIVISION NORTHEAST MAIN STREET: REQUEST FOR AN EXTENSION FOR COVENANT (CONTINUED)
Further discussion held regarding the request for extension for the covenant of William Estates and the ramifications of the changes in the covenant as proposed and approved. It was noted that the first paragraph of the covenant indicates that a bond is not required. The change to number 9 of the covenant allows release two years after a bond is posted, thereby giving an infinite amount of time. Discussion held. It was suggested that changes like this be reviewed by Town Counsel. It was the consensus that Mr. Cundiff contact Ms. Dunleavy regarding the inconsistency of the opening paragraph and the change to number 9. This can be revisited later.

7:56 PM ADULT ENTERTAINMENT OVERLAY DISTRICT
Mr. Cundiff noted the intent to bring this to the May Town Meeting. He reviewed a map which showed what is presently zoned Adult Entertainment in Douglas. He noted the State has acquired that land, therefore another area must be designated as zoned for Adult Entertainment or the argument could be made that the entire Town is available for that purpose. There is an industrial subdivision project going in off of Cliff Street which could be considered for the Adult Entertainment overlay district. Some discussion held. It was the consensus to proceed with this option.

8:03 PM MEETING MINUTES OF OCTOBER 28, 2008
The minutes of October 28, 2008 were reviewed. Ms. Brown made a motion to approve the October 28, 2008 minutes as amended. Ms. Marks seconded the motion. Vote unanimous.

8:12 PM ZBA APPLICATION/ACCESSORY APARTMENT SPECIAL PERMIT EXTENSION DEREK & CHERYL STIENSTRA, 12 COOK ST.
The ZBA for George Schultheiss, 18 Marilyn Drive was received and discussed. Members had no problem.
The Accessory Apartment Special Permit Extension for Derek and Cheryl Stienstra, 12 Cook Street was signed.


8:16 PM OTHER BUSINESS
Several items of correspondence were noted; a letter from Town Counsel regarding the Lussier case, a memorandum from Town Counsel regarding Major Residential Development Special Permit, a memorandum from Mr. Guzinski regarding budget issues, and Mr. Cundiff’s letter to Charles Street Condominiums regarding drainage discharge.
Mr. Swenson noted that he attended a ZBA meeting where it was indicated that a Peter’s Cove Road application that came through the Planning Board never made it to them. Mr. Cundiff and Mr. Vanden Berg will look into this.
Mr. Cundiff noted that he will have the office go through the subdivision dates with regard to surety dates.

8:24 PM ADJOURNMENT
Ms. Brown made a motion to adjourn the meeting. Mr. Marks seconded. Vote unanimous. Meeting adjourned at 8:24 PM.

Respectfully Submitted



Lisa Lannon
Recording Secretary
Maria Lajoie
Maria Lajoie
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