9/23/2008 - Meeting Minutes

9/23/2008 - Meeting Minutes

Postby Maria Lajoie » Thu Oct 16, 2008 9:11 am

A meeting of the Planning Board was called to order on Tuesday, September 23, 2008 at 7:07 PM.

ATTENDANCE
Present: Richard Vanden Berg (Chairman), Ernst Marks (Vice Chairman), Linda Brown, Roy Swenson, Eben Chesebrough, Mark Mungeam, William Cundiff (Town Engineer), Stephen Zisk (Planning/Conservation Agent), Lisa Lannon (Recording Secretary).
Absent: David St. George.

7:07 PM ANR PLAN: THOMAS H. & PAMELA K. SCHWARTZ SOUTHEAST MAIN STREET
Some discussion was held regarding the ANR Plan for Thomas & Pamela Schwartz on Southeast Main Street. It was noted that this was withdrawn from tonight’s meeting and will be presented on October 14, 2008.

7:15 PM ROAD ACCEPTANCE AND POLICY
Discussion was held regarding the Board of Selectmen’s Road Acceptance Policy and whether the Planning Board should adopt a policy or reference it in the Rules and Regulations. Discussion also held regarding deed restrictions. It was suggested that prior to the release of the lot deeds shall be provided to Planning Board and approved by Town Counsel. Both of these issues will be addressed in the review of Rules and Regulations.

7:35 PM LITIGATION
Mr. Cundiff noted that regarding the current litigation issues he needs to know the date when the Board members receive notice.

7:38 PM KINGWOOD ESTATES
Three quotes were reviewed for surveying services for Kingwood Estates. It was noted that out of the three Heritage Design Group was significantly lower. Mr. Chesebrough made a motion to accept the bid for Heritage Design Group relative to the Kingwood Estates survey work in the amount not to exceed $3,680. Mr. Marks seconded the motion. Vote unanimous.

7:45 PM DEER CROSSING
Discussion held regarding the road acceptance of Phases I and II of Deer Crossing. Mr. Marks made a motion that the Planning Board petition the Board of Selectmen/Road Commissioners to begin the procedure for road acceptance at Annual Town Meeting for Phases I and II of Deer Crossing. Mr. Chesebrough seconded the motion. Vote unanimous.


7:50 PM DISCUSSION: RULES & REGULATIONS GOVERNING THE SUBDIVISION OF LAND
Discussion held regarding the Rules & Regulations Governing the Subdivision of Land beginning with Section 4.2.5. Performance Guarantee. The following amendments were made:
Include in Section 4.2.5. Performance Guarantee 2) Approval with a covenant (Forms I and J) “5. Submit copies of deeds that have been reviewed and approved by Town Counsel for all lots (and easements) where release is sought.”
It was noted that any reference to Forms, the letters could change.
Section 4.2.5. Performance Guarantee 1) Approval with bonds or surety (Forms F, G, or H) the second paragraph be amended as follows: “Upon its own motion or a written request from the sub divider the Board may decide at any time during the term of the performance bond that improvements have been installed in a satisfactory manner in sufficient amount to warrant reduction in the face amount of such bond. The face value of such performance bond may be modified by an appropriate amount. The 10% contingency shall be retained until road acceptance is final.”
Section 4.2.7. Public Hearing amend to “…. the applicant shall mail by certified return receipt a copy of such advertisement to all property owners within 300’ of the land included in such Plan as appearing on the most recent tax list.”
Regarding Section 4.2.8. Decision, Mr. Cundiff will check MA General Law as to the time frame and insert the appropriate verbiage in the first sentence.
Section 4.3.10. As-Built, The last sentence of the first paragraph amend to: “The final set of As-Built drawings certified by a professional engineer and a registered land surveyor shall include one full size mylar…”
Section 5.1.1. Location and Alignment amend d) to “Street jogs…..shall not be permitted.”
Section 5.1.4. Dead-End Streets a). Much discussion was held regarding the length of dead-end streets. It was the consensus of the Board to save this for another time.
Section 5.2 Easements 2) amend to “Where a subdivision is traversed by a drainage…”. 5) amend to “….public improvements shall be a minimum…”.
Section 5.3 Open Spaces change to Recreation Areas.
The Board will review Rules and Regulations again at the October 28, 2008 meeting beginning with section 6.0. Residential Compounds and transfer lots will be addressed at that time.

9:25 PM OTHER BUSINESS
Vouchers were signed.
The letter from the Compliance Manager at Resource Management Inc. was noted. A CMMPO Public Meeting was noted.

9:30 PM MINUTES OF SEPTEMBER 9, 2008
The minutes of the September 9, 2008 meeting were reviewed. Mr. Swenson made a motion to approve the minutes of the September 9, 2008 Meeting as amended. Ms. Brown seconded the motion. Vote unanimous.



9:35 PM ADULT ENTERTAINMENT ZONED LAND
It was noted that the land currently zoned for Adult Entertainment is being bought by the State. Therefore, a new location needs to be recommended for zoning change which would involve a Public Hearing and a vote at the Annual Town Meeting. Members need to start thinking about a location.
Discussion was held regarding for the purpose of special permits having associate members for voting purposes. It was the consensus of the Board to proceed with this.

9:45 PM ADJOURNMENT
Mr. Chesebrough made a motion to adjourn the meeting. Mr. Mungeam seconded the motion. Vote unanimous. The meeting was adjourned at 9:45 PM.

Respectfully submitted


Lisa Lannon
Recording Secretary
Maria Lajoie
Maria Lajoie
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