3/2/2009 - Meeting Minutes

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3/2/2009 - Meeting Minutes

Postby Maria Lajoie » Tue Apr 07, 2009 9:40 am

The meeting was called to order at 7:00pm.

ATTENDANCE
Chairwoman Marylynne Dube, Vice Chairman Michael Yacino, Linda Brown, Ralph Dudley, Stephen Zisk (Planning/Conservation Agent), William Cundiff (Town Engineer) and Maria Chesley (Administrative Secretary). Absent were Leon Mosczynski, Brandi Van Roo, David Windoloski and Angela Saunders (Associate Member).

7:00 PM CONSERVATION BUSINESS
Manchaug Pond Association. Present was Secretary Phyllis Charpentier, David Schmidt and Marty Jo Henry. Zisk said that the Commission wrote letters to the Manchaug Pond Association and the Whitin Reservoir Association last fall to invite them in to a meeting in order to work with them regarding wetland issues that may come up. The Commission created a pamphlet regarding wetlands to be pro-active. Schmidt said that the Association is trying to educate the people around the pond. Cundiff asked about the grant and Henry said the Association received a 319 Grant for $229,000 but is a 50% match and the Association pays $129,000. This grant is to educate the people about storm drains, barriers, fertilizers, septic systems, maintenance, pollutants in the pond, horse, dog and other animal feces to name a few. Schmidt said that they also do fall and spring clean-ups around the pond. Dube mentioned that car washing was also an issue. Henry said that their Association has been getting a great deal of cooperation and will be putting information in the Millbury/Sutton Chronicle and they have a booth at Whittier’s Farm every year and do workshops for the entire community. Yacino asked how many people were members of the Association and Charpentier said over 100 and there are 120 that have houses/cottages on the Pond. Yacino said that he is concerned with the water level being lowered and the Association agrees and are also concerned with weed growth. Dube asked how the Commission could help them and Henry said that she will need Douglas addresses to send out brochures (which is a part of the grant). Charpentier asked the Commission to try and obtain conservation land if possible and to monitor the water levels. Yacino said that DCR money is to be used to protect wildlife and land. Dube asked the Association to keep the Commission informed and Henry said that they would be happy to share information.

Schedule Site Walks: Miller property, Northwest Main Street. This is on hold until the next meeting.

7:35 PM PUBLIC HEARING CONTINUED: DOUGLAS PROPERTIES, LLC
(NOI) “Lakewood Estates” Subdivision
289 Wallum Lake Road
The Commission received a letter from Michael Yerka of Yerka Engineering dated 2/27/09 requesting a continuance on behalf of his client Douglas Properties to allow additional time for review of the revised plans by the Conservation Agent. A MOTION was made by Yacino to continue the Public Hearing on Monday, April 6, 2009, at 7:45pm, seconded by Brown. VOTE UNANIMOUS.

7:41 PM DISCUSSION: Michael Salvador, Quality Excavating Corp, 137 Martin Road
Temporary Wetland Crossing. Present was Michael Salvador requesting permission to construct a temporary wetland crossing over an existing stone culvert by placing a layer of rip rap sized rock over the existing culvert for stability and continued drainage flow. The temporary rip rap layer will be removed at the time of span installation. Salvador said that he needs to gain access to the upland portion of the lot to begin the construction/building process to insure occupancy by September (property owner is relocating from Florida). Salvador is also requesting that the slopes of the driveway portion through the wetland area be constructed out of rip rap as well to prevent erosion and for safety to increase stability to prevent a soft shoulder issue due to the narrowness of the travel surface. Yacino said that he did not have a problem with this request. Dube and Brown said that they want to see a plan to show what is being done. Dudley asked about the pipe size and Cundiff suggested that it should not be less than 12-inches; 15-inches as an overflow and the rip rap for flow will filter the water but 12-inches will alleviate the flow concerns. Brown stated that the pipe to be installed should ensure water flow. Dube and Brown still want something in writing and on a plan. Salvador said that he would draw a plan showing the two (2) 15-inch pipes along with a narrative. A MOTION was made by Yacino to discuss this further on Monday, March 16, 2009, at 7:00pm, seconded by Brown. VOTE UNANIMOUS.

SIGNED:
1. Extension Permit for Order of Conditions: David L’Heureux, 130 & 134 Southeast Main Street. A MOTION was made by Brown to grant a one-year (1) extension for 130 and 134 Southeast Main Street, seconded by Yacino. VOTE UNANIMOUS.
2. Extension Permit for Order of Conditions: Douglas Properties, LLC, 143 Martin Road. A MOTION was made by Brown to grant a one-year (1) extension for 143 Martin Road, seconded by Yacino. VOTE UNANIMOUS. Zisk was asked to check the hay bales when possible.
3. Meeting Minutes of 1/5, 1/20, 2/2, 2/9, 2/17. On hold until the next
meeting.
DISCUSSION
Mumford River Reservoir Company (Interface Fabrics). The Commission received a letter from Wendy Porter, Mumford River Reservoir Company dated 2/16/09 requesting an extension for filing a NOI from March 2, 2009 until March 16, 2009 in order to properly prepare the Notice of Intent for water level management at the Whitin Dam. March is the time of year that the boards are put in the dam. Cundiff said that Interface wants to lower the water level at Manchaug Pond 1.1-feet and that they may want to close their Public Hearing on the same night. The Commission said that the night of March 16th is full. Yacino said that Interface was supposed to file by the first meeting in March. A MOTION was made by Yacino to schedule the Mumford River Reservoir Company (NOI) on Monday, April 6, 2009, at 8:00pm, seconded by Brown. VOTE UNANIMOUS.

DISCUSSION
Wetland Protection Fund. Town Administrator Michael Guzinski asked Cundiff to speak to the Commission to see if they would consider pledging an additional $5,000 for FY2010. Yacino said that the Commission is giving the town $5,000 a year for five (5) years now and feels that the Commission has given enough. A MOTION was made by Yacino to decline the request for an additional $5,000, seconded by Brown. VOTE UNANIMOUS.

8:30 PM EXECUTIVE SESSION: Purpose to discuss strategy with respect to a settlement proposal
At 8:30pm, a MOTION was made by Yacino to go to Executive Session and to allow William Cundiff, Stephen Zisk and Maria Chesley to remain and then will return to Regular Session to adjourn, seconded by Brown. VOTE:
ROLL CALL
Michael Yacino – Aye
Linda Brown – Aye
Ralph Dudley – Aye
Marylynne Dube - Aye

ADJOURNMENT
At 9:06pm, a MOTION was made by Yacino to adjourn the meeting, seconded by Brown. VOTE UNANIMOUS.

Respectfully submitted
Community Development Dept



Maria D. Chesley
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