School Building Committee, January 27, 2009

School Building Committee, January 27, 2009

Postby dougadmin » Thu Feb 05, 2009 8:41 pm

SCHOOL BUILDING COMMITTEE
JANUARY 27, 2009

A meeting of the School Building Committee was held on Tuesday, January 27, 2009 at the Douglas Municipal Center. Mr. Cohen called the meeting to order at 6:08 PM.

ATTENDENCE
Present: Mitch Cohen (Chairman), Paula Brouillette (Vice Chairman), Nancy Lane, Dean Iacobucci, Shirley Mosczynski, Mike Guzinski (Executive Administrator), William Cundiff (Town Engineer).
Absent: Leslie Breault, Michael Belleville, Damian Sugrue.

REVIEW RFS
Ms. Lane noted that the State has returned the RFS with some minor recommendations.
She distributed copies of a letter dated January 15, 2009 from the Massachusetts School Building Authority which indicated projects could be accelerated if communities did not have to wait for public voting to pass funding. It also recommends the use of federal funds. She noted that she has volunteered Douglas to be a model site for a middle school.
Mr. Iacobucci reviewed in detail with the Committee each of the recommendations. Discussion held on the adjustment of the time table. It was the consensus of the Committee that Mr. Cundiff, Mr. Iacobucci and Mr. Guzinski will make the necessary changes. Mr. Iacobucci will email the suggested language for the advertisement as well as the revised document and would like to get feedback. If no objections to the advertisement, it will be placed. A vote to approve the document can be made at the next meeting. The Committee also agreed the next meeting would be Thursday, February 5, 2009 at 7:00 PM.

REVIEW OF MEETING MINUTES
Ms. Brouillette made a motion to approve the minutes of the June 23, 2008 Meeting as amended. Ms. Mosczynski seconded the motion. Vote: 3 – Yes, 1 – Abstained. Motion carried.
Ms. Mosczynski made a motion to approve the minutes of the August 5, 2008 Meeting as amended. Ms. Brouillette seconded the motion. Vote unanimous.
Ms. Mosczynski made a motion to approve the minutes of the August 12, 2008 Meeting as amended. Ms. Brouillette seconded the motion. Vote unanimous.

FINANCIAL ISSUES
Mr. Cohen noted discussion with the Town Accountant on how to handle some of the financial issues of the Committee. He indicated it was her recommendation that the Committee authorize two members, usually the Chairman and Vice Chair to sign payroll. Ms. Mosczynski made a motion to allow the Chairman and/or Vice Chair the ability to sign payroll vouchers.
Ms. Brouillette seconded the motion. Vote unanimous. Mr. Cohen noted that non payroll expense vouchers will need a quorum of the voting members to sign. It was the consensus of the Committee that Mr. Iacobucci would be the person responsible for maintaining detail on and processing expenditures.

OTHER BUSINESS
Mr. Cundiff noted that the Building Facilities and Construction Committee has indicated an interest in meeting with the School Building Committee at some point. Mr. Cundiff suggested sending them the finalized RFS document for their review. A meeting time can be coordinated at that time.

AJOURNMENT
Ms. Mosczynski made a motion to adjourn the meeting. Ms. Brouillette seconded the motion. Vote unanimous. Meeting adjourned at 6:45 PM.

Respectfully submitted,

Lisa Lannon
Recording Secretary
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