School Building Committee Minutes October 22, 2009

School Building Committee Minutes October 22, 2009

Postby Lisa Lannon » Wed Dec 09, 2009 2:15 pm

OCTOBER 22, 2009

A meeting of the School Building Committee was held on Thursday, October 22, 2009 at the Douglas Municipal Center. Mr. Cohen called the meeting to order at 7:00 PM.

Voting: Mitch Cohen (Chairman), Paula Brouillette (Vice Chairman), Nancy Lane, Leslie Breault, Shirley Mosczynski (also BFCC member), Sarah McConnell.
Non-Voting: Dean Iacobucci, Michael Guzinski (Executive Administrator), William Cundiff (Town Engineer).
Absent: Damian Sugrue (Non- Voting).
Guests: BFCC Members – William McConnell and Virginia Howe.

Mr. Cohen distributed the Town of Douglas Code of Conduct for Boards and Commissions Policy. He noted that this was recently adopted by the Board of Selectmen. He also distributed and reviewed a packet from the Town Clerk titled New Requirements for Conflict of Interest Law.
The minutes of October 1, 2009 were reviewed. Ms. Mosczynski made a motion to approve the minutes of October 1, 2009 as corrected. Mr. Breault seconded the motion. Vote unanimous.
Mr. Cohen welcomed the BFCC members to the meeting.
He noted that one response was received from the advertisement in the Blackstone Valley Tribune from CMS which was the company that did the project management for the High School. He also noted that at the last meeting there were concerns regarding the amount of money that the State has allotted for the project management feasibility phase. Mr. Guzinski noted a conversation with the MSBA and Town Counsel in which the advertising issue as well as the issue of funding the scope of work was discussed. It was suggested by MSBA to start a new slate and re-advertise with a revised scope and numbers. It was indicated that they would work with us on the time frames. Mr. Cohen noted that the MSBA meets every two months the next meeting is November which would not be feasible however they have indicated a willingness to work with us for the meeting in January with a submittal date of mid December. A conference call will take place next week to review the dates.
Mr. Cundiff has been working on a chart for the timeline which was distributed and reviewed in detail. He described MSBA’s suggestion of segmenting the phase one work into two sections: feasibility study and schematic design. This will put us in a position to begin the feasibility study (phase 1A) while working on the funding for the schematic design (phase 1B). If additional funding is needed for phase 1B we would have to go back to Town Meeting at a later date. Mr. Cohen noted that other towns with similar projects received larger funding allotments from the MSBA.
Mr. Cundiff distributed a copy of the RFS and reviewed it in detail. He noted that he had a discussion with an architect that does this type of work who indicates an appropriate fee would be $70,000. He therefore questioned changing the fee in #7 for the OPM from $50,000 to $70,000. Some discussion held. Ms. Mosczynski made a motion to put the amount at $70,000. Ms. McConnell seconded the motion. Vote unanimous. Further discussion held regarding the RFS and amendments made.
Mr. Cohen noted that procedurally this would mean that the School Building Committee would meet December 3, 10 and 17, 2009 to accomplish short listing, interviewing and approval of contract. Ms. Mosczynski made a motion that due to procedural concerns with respect to the bidding under taken pursuant to the request for services for an Owners Project Manager for the Douglas Intermediate Elementary School project that the bids submitted in response to the request for services be rejected to allow the Town to reevaluate the process and undertake a new procurement as necessary. Ms. McConnell seconded. Vote unanimous. Ms. Mosczynski made a motion to approve the revised RFS and advertise. Ms. McConnell seconded the motion. Vote unanimous.
Mr. Guzinski noted that he distributed the Sutton contract for the Committee’s information and perusal between now and the next meeting. Further discussion regarding the process was held.
Ms. Mosczynski made a motion to adjourn the meeting at 7:50 PM. Ms. McConnell seconded the motion. Vote unanimous.

Respectfully submitted,

Lisa Lannon
Recording Secretary
Lisa Lannon
Posts: 160
Joined: Thu Jan 22, 2009 10:34 am

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