BOS - December 21, 2010

BOS - December 21, 2010

Postby Suzanne Kane » Thu Dec 16, 2010 12:21 pm

Board of Selectmen
Agenda
December 21, 2010

7:00 pm
• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Auditor’s Exit Conference

2. Confirm Appointment of Acting Treasurer

3. Common Victuallers License Renewals

4. Class II License Renewals

5. Automatic Amusement License Renewals

6. Entertainment License Renewals

7. Limo License Renewal

8. Ragnar Relay – Road Use Permission

9. Minutes: December 7, 2010, December 7, 2010 Exec Session

10. Administrator’s Report

11. Old / New Business

12. Executive Session – Consider Acquisition of Real Property / Litigation

13. Adjournment
_______________________________________________________________________________
Future Agenda Items:

TBD: Policies; Fire Study; EDC; Update Master Plan; Housing Plan/Housing
Authority; Sign Bylaw; Anonymous Letter Policy; Meeting with Webster; Green Energy Update
Jan. 18th: Goals & Objectives Update
March 1st: Review Finance Dpt.
__________________________________________________________________________________
__________________________________________________________________________________
BOARD OF SELECTMEN
MEETING MINUTES
DECEMBER 21, 2010
Approved January 4, 2011

• Call to Order
Mr. Hughes called the meeting to order at 7:01 PM
.
ATTENDENCE:
Board: Michael Hughes (Chairman), Tim Bonin (arrived at 7:35 PM), Paula Brouillette, Mitch Cohen, Jeffrey LaPorte, Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Frank Byron (Auditor), Jeanne Lovett (Finance Director).

• Chairman’s Announcements
There were no announcements.

• Citizen’s Forum
No Citizens came forward.

1. Auditor’s Exit Conference
(In the agenda is the draft Management Letter for Year End 6/30/10)
Mr. Frank Byron and Ms. Jean Lovett joined the meeting. Mr. Byron reviewed the June 30, 2010 Financial Statements including the Auditor’s Report; Management Discussion and Analysis; Government-Wide Financial Statements; General Funds Balance Sheet and Income Statement; General Fund Statement of Revenues and Other Sources, Expenditures and Other Uses – Budget and Actual; Proprietary Funds Statement of Net Assets; and the Proprietary Funds Statement of Revenues, Expenses and Changes in Fund Net Assets. Some discussion held. He reviewed the Management Letter including a recommendation for the Library to follow the Towns policies for departmental receipts and a notification of new accounting standards. Mr. Byron commended the Town for a job well done. Some discussion held regarding the recommendation of the Management Letter.

2. Confirm Appointment of Acting Treasurer
(In the agenda is a memo from Mr. Guzinski dated 12/16/10)
Mr. Guzinski discussed his recommendation to appoint Lois Danforth (Assistant to the Town Treasurer) as Acting Treasurer effective January 1, 2011. Mr. Cohen made a motion to appoint Lois Danforth Acting Treasurer effective January 1, 2011. Ms. Brouillette seconded the motion. All – Aye.

3. Common Victuallers License Renewals
(In the agenda are memos from Ms. Kane dated 12/6 and 12/17/10, a list of All Common Victuallers Licenses, and applications for license)
Ms. Kane discussed the Common Victuallers License Renewals. She noted all are in except for the Schools. She discussed the process of documenting the recommendations from the Fire Department and noted that standardization will be forthcoming. All applications are complete and there are no recommendations. Ms. Brouillette made a motion to approve all Common Victuallers Licenses as noted with the conditions with the exception of the School documentation still pending. Mr. Cohen seconded. All – Aye.

4. Class II License Renewals
(In the agenda are memos from Ms. Kane dated 12/6 and 12/17/10, a list of Class II Licenses and applications for licenses)
Ms. Kane discussed the Class II License Renewals. Ms. Brouillette made a motion to approve the Class II License Renewals as presented. Mr. LaPorte seconded the motion. All – Aye.

5. Automatic Amusement License Renewals
(In the agenda is a list of Automatic Amusement Licenses, and Applications for License of Automatic Amusement)
Ms. Kane discussed the Automatic Amusement License Renewals. Ms. Brouillette made a motion to approve the Automatic Amusement Licenses as presented. Mr. Cohen seconded the motion. All – Aye.

6. Entertainment License Renewals
(In the agenda is a list of Entertainment Licenses and Application for Entertainment License)
Ms. Kane discussed the Entertainment License Renewal and the conditions set up with the original approval. Mr. Cohen made a motion to approve the Entertainment License Renewal for Falzones, Falzbro Inc. as presented with conditions. Mr. LaPorte seconded the motion. All – Aye.

7. Limo License Renewal
(In the agenda is a memo from Ms. Kane dated 12/17/10)
Ms. Kane noted that the Limo License Renewal has not been returned. Therefore it was passed over.

8. Ragnar Relay – Road Use Permission
(In the agenda is a letter from Erin Gehring, Ragnar Relay Series dated November 12, 2010 with attachments)
Mr. Guzinski discussed the request for the road use for the Ragnar Relay, on Saturday, May 22, 2011 from 5:00 AM to 1:00 PM. Certificate of insurance will be provided. Mr. Cohen made a motion to approve the use of Town roads as requested. Mr. Bonin seconded the motion. All – Aye.

9. Minutes: December 7, 2010, December 7, 2010 Executive Session
December 7, 2010: Ms. Brouillette made a motion to approve the meeting minutes of December 7, 2010 as presented. Mr. Cohen seconded the motion. All – Aye.
December 7, 2010 Exec. Session: These were tabled until next meeting.
10. Administrator’s Report
Mr. Guzinski discussed the process of transitioning to the new health insurance plan for all Town employees. A meeting will be held next month with the Insurance Advisory Commission to finalize. It is anticipated that the change will take place on March 1, 2011.

11. Old/New Business
OLD BUSINESS
Mr. Guzinski noted that an update on Green Energy would be given at the next meeting on January 4, 2011.
Mr. Cohen noted that the School Building Committee is moving forward with the schematic design process. The first drafts of floor plans for the new Elementary School are available on the web site. The next School Building Committee Meeting will focus on the Middle School repair project.
NEW BUSINESS
There was no new business.

12. Executive Session – Consider Acquisition of Real Property/Litigation
Mr. Cohen made a motion to go into Executive Session at 7:50 pm for the purpose of consideration of acquisition of real property/litigation and to return to regular session for the purpose of adjournment. Ms. Brouillette seconded the motion. Roll Call Vote: Michael Hughes – aye, Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Jeffrey LaPorte - aye.
Mr. Cohen made a motion to come out of Executive Session at 8:45 pm and return to regular session for the purpose of adjournment. Ms. Brouillette seconded the motion. Roll Call Vote: Mitch Cohen – aye, Tim Bonin – aye, Paula Brouillette – aye, Michael Hughes – aye, Jeffrey LaPorte - aye.

13. Adjournment
Mr. Cohen made a motion to adjourn the meeting at 8:46 PM. Ms. Brouillette seconded the motion. All – Aye.

Respectfully submitted,

Lisa Lannon
Recording Secretary
Suzanne Kane
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