BOS - February 2, 2010

BOS - February 2, 2010

Postby Suzanne Kane » Thu Jan 28, 2010 8:08 am

Board of Selectmen
Agenda
February 2, 2010


7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Appointment – Police Department

7:05 pm

2. Audit Exit Conference – Frank Biron

3. Audit - Melanson Heath & Co. Contract

4. School Building Committee - Heery Contract

5. Minutes: Jan 5, 2010; Jan 5, 2010 Exec Session; Jan 12, 2010 Exec Session

6. Administrator’s Report

7. Old / New Business

8. Executive Session - Litigation

9. Adjournment
__________________________________________________________________________________
Future Agenda Items:

• Feb. 23rd:
Personnel Policies & Procedures

• TBD: Policies; Fire Study; EDC; Update Master Plan; Housing Plan – Housing
Authority; Anonymous Letter Policy; Re-issue License for Flammables & Combustibles – Xtra Mart
___________________________________________________________________________________
___________________________________________________________________________________

BOARD OF SELECTMEN
MEETING MINUTES
FEBRUARY 2, 2010



• Call to Order
Mr. Hughes called the meeting to order at 7:00 PM in the Municipal Center Resource Room.
ATTENDENCE:
Board: Michael Hughes (Chairman), Paula Brouillette, Mitch Cohen, Michael Guzinski (Executive Administrator), Suzanne Kane (Administrative Assistant).
Other Staff and Citizens: Chief Patrick Foley, Jeanne Lovett (Town Accountant), Frank Biron (Melanson Heath & Co), Ruth Vecchione (T&G), Tom Mattson (Tribune).
Absent: John Bombara, Scott Medeiros.

• Chairman’s Announcements
No announcements.

• Citizen’s Forum
No citizens came forward.

1. Appoint – Police Department
In the agenda is a memo from Chief Foley dated January 26, 2010, a letter to Chief Foley dated January 22, 2010.
Chief Foley discussed his request to appoint Ronald Tetreau to the rank of a full time patrol officer retroactive to Friday, January 30, 2010. Mr. Cohen made a motion to appoint Ronald Tetreau Jr. as full time patrol officer effective Friday, January 30, 2010. Ms. Brouillette seconded the motion. Vote unanimous.
Chief Foley noted the cost savings of not having to outfit and send this officer to the Academy.

2. Audit Exit Conference – Frank Biron
In the agenda is the Annual Financial Statements and Management Letter for Year End June 30, 2009.
Ms. Lovett and Mr. Biron joined the meeting. Mr. Biron discussed the Financial Statement and Management Letter for Year End June 30, 2009. He noted the recommendation that the Town implement policies to deal with identity theft by the deadline of June 1, 2010. Mr. Guzinski indicated that it should not be a problem to meet this deadline.

3. Audit – Melanson Heath & Co. Contract
In the agenda is a memo from the Executive Administrator with an attached Contract Proposal.
Mr. Guzinski discussed the contract proposal included in the packet for audit services for Melanson Heath & Co. for the years of 2010 through 2012. Some discussion held. The benefits of a change in firms after the next three year period were discussed. Mr. Cohen made a motion to approve the three year contract with Melanson Heath as presented and to authorize the Chair to execute the contract. Ms. Brouillette seconded the motion. Vote unanimous.

4. School Building Committee – Heery Contract
In the agenda is a memo from the Executive Administrator with an attached OPM Contract.
Mr. Guzinski noted that the MSBA has approved Heery International as the firm to provide OPM services for the Douglas OPM project. He noted that included in the packet is a letter from the MSBA outlining the approval as well as a copy of the OPM contract which also has been approved by the MSBA. Mr. Cohen made a motion to approve the contract with Heery as presented and to authorize the Chair to sign. Ms. Brouillette seconded the motion. Vote unanimous.

5. Minutes:
Jan. 5, 2010: Mr. Cohen made a motion to approve the minutes of the January 5, 2010 Board of Selectmen Meeting. Ms. Brouillette seconded the motion. Vote unanimous.
January 5, 2010 Executive Session: Mr. Cohen made a motion to approve the January 5, 2010 Executive Session minutes releasing sections 6 D and 6 E and retaining all others. Ms. Brouillette seconded the motion. Vote unanimous.
January 12, 2010 Executive Session: Mr. Cohen made a motion to approve the January 12, 2010 Executive Session Minutes retaining all. Ms. Brouillette seconded. Vote unanimous.

6. Administrator’s Report
Mr. Guzinski noted the budget process continues with the Finance Committee. He has been working on a revenue report with the Town Accountant and should have that first draft available for the Board next week.
The School Department has asked for a budget meeting to be scheduled with the Board of Selectmen, the Finance Committee and the School Committee at the end of March or beginning of April. Mr. Guzinski will coordinate.
Mr. Guzinski noted work in progress to set up a workshop regarding the new ethics laws to include Town employees, Town officials and board members, on March 9, 2010. It will be open to the public and will be recorded and publicized.

7. Old/New Business
OLD BUSINESS
Mr. Hughes noted that the date of the next meeting was moved to February 23, 2010 due to a conflict that no longer exists. Members agreed to keep this meeting on February 23, 2010.
OLD BUSINESS
Ms. Brouillette noted that she attended an energy session at which it was indicated that State funds would be available to homeowners for energy improvements. She recommends that Mr. Guzinski explores this issue. Board agrees.

8. Executive Session – Litigation
Ms. Brouillette made a motion to enter into Executive Session at 7:58 PM for the purpose of Litigation and to return to Regular Session for the purpose of adjournment. Mr. Cohen seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye. Ms. Brouillette made a motion to come out of Executive Session for the purpose of adjournment at 8:09 PM. Mr. Cohen seconded the motion. Roll call vote: Mr. Cohen – aye, Ms. Brouillette – aye, Mr. Hughes – aye.

9. Adjournment
Mr. Cohen made a motion to adjourn the meeting at 8:10 PM. Ms. Brouillette seconded the motion. Vote unanimous


Respectfully submitted,


Lisa Lannon
Recording Secretary
Suzanne Kane
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